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FAQs English

1. Who can participate?

  • Students, trainees, staff of Justus Liebig University Giessen (JLU), University of Applied Sciences (THM) and Philipps-Universität Marburg (UMR)
  • Non-members of the above institutions may take part as guests (if places are available). Retirees and former members of JLU, THM and UMR can participate in the ahs programme ONLY as guests.
  • Guest students can participate in the ahs programme as guests.

Members of the “Verein zur Förderung des Gießener Hochschulsports e.V.”:
Since the association “Verein zur Förderung des Gießener Hochschulsports e.V.” was disbanded in the summer semester of 2015 (see statement by the board), as of summer semester 2016 association members can sign up for the ahs sport programme ONLY as guests.

Guests can sign up online just a few days after online registration has opened for

if free places are available. Guests are not entitled to claim a right to participation.

Please see the current ahs statutes here:

 

ahs-statut (in German)

2. What does it cost to join a class at ahs?

At the beginning of the semester, you are welcome to take part in a “trial week” to try out ahs classes for free and under no obligation. If you wish to continue with any of the classes, you must first of all book the semester fee (basic charge). This is the starting point for registration for ahs classes – both for those that are free and for those subject to a charge – and entitles you to use ahs sports facilities. The semester fee also covers the vacation programme belonging to the respective semester.

 

Semester fee for students at the above mentioned institutions

€ 6

Semester fee for other members of the above mentioned institutions

€ 12

Semester fee for guests if places are available

€ 25

 

Payment of the fee is due as soon as you book the semester fee (basic charge). The same applies for enrolling in classes subject to a charge. Charges are listed with the respective classes.

Detailed information on fees is in the ahs Fee Regulations here.

Since 27 November 2013, ahs has been operating the new SEPA Direct Debit system (see FAQ 6 below).

NOTE: An additional charge is made for a number of classes. The charges are listed with the class descriptions.

3. How can I register?

Online only. Please book the semester fee and register for classes on the ahs website for the semester in question once ahs have activated the system for that period. Please see

www.uni-giessen.de/ahs

Any personal data requested during online registration will be used exclusively for course administration.

If you have problems registering online, please see us during our contact hours at the ahs office or send an email to edv@ahs.uni-giessen.de

Click here for a detailed guideline to online registration.

4. Can I pay the semester fee during the semester?

You can pay the semester fee any time during the semester using the ahs website. The semester fee covers the teaching period and the programme during the vacation belonging to the semester.

5. Do I have to sign up separately for each class I would like to take?

You must sign up for each ahs course separately, with the exception of sessions run during the “trial week” (see FAQ 12). To be entitled to enrol, you must belong to the categories listed under FAQ 1 and you must have already booked the semester fee.

6. SEPA Direct Debit system

Pursuant to the SEPA Regulation of the European Parliament, the new SEPA core direct debit system has been in place since 27 November 2013. This system does not require your separate bank account number and sorting code anymore, but your IBAN and BIC instead. Consequently, you must enter your IBAN and BIC when signing up in the ahs online booking system and you must state a valid email address.

BIC (= Business Identifier Code) represents the bank sorting code. IBAN (= International Bank Account Number) is your personal account number.

After you have registered online, the booking confirmation and the SEPA direct debit mandate, indicating the mandate reference and JLU Giessen creditor ID, will be automatically sent to the email address you have provided.

From 1st May 2017, amounts will be debited once a week (usually at the beginning of the week, i.e. on a Monday). If the Monday is a public holiday, the amounts due will be debited on the following working day.

Your binding booking and your acceptance of the ahs terms and conditions of registration and participation (FAQs) confirm acceptance of the new SEPA direct debit system.

7. Who should I send the SEPA mandate to?

You can drop off the signed SEPA mandate at the ahs office letter box or send it to: ahs-Büro, Kugelberg 58, 35394 Giessen. It is not necessary to hand the mandate in personally during our contact hours. In view of the large number of mandates, please only visit us upon explicit request during our service times to hand in your mandate.

8. What will happen if the class fee isn’t debited successfully?

If there is insufficient coverage in your account or if the account details are wrong, any costs incurred will be charged to you in full.

Any participant this may concern will be informed by email and asked to transfer immediately, within a fixed period of time, the outstanding class fee plus the costs incurred (usually plus € 4.50) if your account cannot cover the amount. If, after the period has elapsed, the amount due has not been received by Justus Liebig University, the participant will be excluded from taking part in any classes offered by ahs and barred from online registration. Justus Liebig University Giessen also reserves the right to initiate a collection procedure.

9. Can I revoke a booking (reclaim payment)?

Pursuant to §3 (2) of the fee stipulations, the following regulation applies: “The semester fee and the class fee will not be refunded unless the class does not take place.”

10. Can I cancel my participation in an ahs class?

You can cancel your participation in a class or classes any time. However, the semester fee and/or the course fee(s) cannot be refunded (see FAQ 9).

11. What will happen if a class is cancelled?

If there are not enough participants for a particular class, ahs may combine it with another or cancel it entirely. If there is no substitute class, participants will receive a full refund of the class fee. Participants are not entitled to demand that a class takes place.

If individual sessions are cancelled, e.g. if the course instructor is ill, ahs will attempt to find a substitute instructor or else arrange for a make-up session.

ahs is not obliged to offer a make-up session in the case of a cancelled session

  • if the day of the class is a public holiday,
  • if the class instructor cannot attend and ahs is unable to find a qualified substitute at short notice or to offer alternative classes or to find a date for a make-up session,
  • if classes are disrupted (by construction work, renovation, repairs etc.),
  • if the sports facility concerned has been booked for competitions, in-house training or other events,
  • owing to adverse weather conditions,
  • owing to an Act of God.

If you cancel attendance of a workshop and/or excursions you have booked or if you wish your place to be taken by a substitute, you must inform the ahs in writing. If your cancellation is received 14 days or later before the class is due to begin, ahs will retain the full fee. (The date of receipt stamped on your letter by the ahs office applies.)

12. Can I join in without signing up or attend a trial session?

The first week of every semester at JLU is a „trial week“ for ahs classes. Nearly every class (except those especially indicated in the programme) is free of charge during this period and you can try out classes without any obligation.

After the “trial week”, you must be registered with ahs, have paid the semester fee and, depending on what you have selected, have paid the fee for the class you have enrolled in. You cannot attend otherwise.

13. What will happen if I cannot attend one of the sessions of the class I have booked?

Non-attendance is a personal decision and does not entitle you to any refund from ahs. If you are absent several times in a row (at least three times) without excusing yourself, ahs reserves the right to allocate your place to someone else. In such a case, you will no longer be entitled to attend the class in question.

14. Can I swap with someone or transfer my place in a class to someone else?

It is not permissible to swap with someone or transfer a place to any other person. Your booking is valid only for yourself and is therefore not transferable.

It is also not possible to give your place to someone you have selected. People on the waiting list will be treated equally in their chance to book the place once it becomes vacant.

15. Insurance for university sport / accidents

Accidents must be reported immediately to the ahs office.

Safeguarding a claim resulting from possible aftereffects: in the case of minor injuries, strained muscles etc., the course instructor must enter the details of the accident in the first-aid book (in the first-aid box). A claim can only be supported if aftereffects can be proved to have been caused in connection with attendance of an ahs session.

In case the costs have to be borne by the “Landesunfallkasse” (Hessian State Accident Insurance), the accident must be registered on the forms for students or staff as appropriate. The forms are available in the ahs office or can be downloaded here.

Justus Liebig University members of staff are insured for any official class/event organised by ahs provided such class/event fulfils the conditions of company sport (e.g. to compensate for work-related strain, regular sessions, supervision by an official course instructor, exclusivity).

In the case of “Beamte” (civil servants), an accident at an ahs event is not classed as an accident at work. In this case you cannot put in a claim for accident compensation.

The body responsible for ahs and ahs staff are not liable for damages (e.g. in the case of theft or damage to private property).

Participants are recommended to take out liability insurance for coverage in case of damage to property belonging to a third party or personal injury to a third party resulting in a liability claim.

See the information sheet here.

16. Why do I have to give an email address?

We need your email address so we can inform you about free places, extra classes, changes to classes, cancellation of classes etc. Your participation ticket and the SEPA mandate also need to be sent to you in digital form.

Caution: You must give us a valid email address and please make sure there are no mistakes in it.

17. How does the waiting list work?

If a class is fully booked, you can put your email address on the waiting list. This counts as registration for the ahs information service. Should a place become vacant for the class you wanted to attend, everyone on the waiting list will be informed by email. The first person to book the place will receive it.

18. What does “EXTERNAL CLASS” mean?

External classes are run by other organisations. ahs is not responsible for such classes. For this reason, external classes are not covered by the Hessian State Accident Insurance.

19. Theft

Unfortunately, there is a risk of theft at any facility used by ahs, particularly in the changing rooms. We recommend not leaving valuables unattended and not bringing valuables to ahs classes because ahs and the university cannot be made liable.

20. Concise “ahs rules of the game”

Please be fair and observe the following rules:

  • Be on time.
  • Hygiene first: the changing rooms are the only place for putting on and taking off your sports shoes. You are not allowed to participate in any ahs classes in outdoor footwear i.e. shoes worn on the street.
  • Treat ahs equipment in such a way that groups after you can use it, too.
  • Respect the regulations given to you by class instructors and caretakers.
  • As a general rule, you are not allowed to photograph or video class instructors and/or participants in ahs classes.

If you do wish to take photographs or video, you must consult the ahs management in advance stating a plausible reason and also receive the permission of anyone who is likely to be photographed or filmed.

21. Lost property

Lost property can be handed over to the caretakers at Kugelberg. If you have lost anything, please also contact the caretakers. The caretakers’ office is in the corridor next to the swimming pool.

If you wish to enquire after lost property, please contact ONLY the Campus Sport caretaker team:

Email: hausverwaltung-sport@admin.uni-giessen.de

Tel.: 0160-5834642 or 0641-9925280

The ahs Team cannot help in the case of lost property. Please do not send any enquiries to the ahs office, but contact the Campus Sport caretaker team.

22. Can I get a subsidy from my medical insurance company?

Our classes do not correspond to the duration and number of sessions prescribed by medical insurance companies. You can therefore not apply for a subsidy. There may be exceptions in the case of classes with an appropriate note to this effect.

23. ahs-Sportpartnerbörse (ahs sports partner message board)

You now have the chance to look for a sports partner on the ahs sports partner message board. Whether you need a partner for a salsa class or someone to run laps with, just put up a message and share your sport with someone soon!

You can find the ahs sports partner message board on the stud.IP „schwarzes Brett“ (notice board). This means that the sports partner message board is available only to members of JLU.

Link to the sports partner message board