Audits in EU Projects
The regulations for the various funding instruments of the 6th Framework Program (RP) usually obligate the participating partners to generate a yearly financial report of funds used, the so-called cost statement, during the duration of the project and to let this be reviewed by an entity outside of the project organization according to the financial guidelines of the EU Commission and be validated in the form of a financial audit certificate.
In this context, an arrangement for German universities was made according to which the certification can be conducted via internal revision by the respective university. Justus Liebig University Giessen takes advantage of this possibility. In consultation with the coordinator of the individual EU project, it must be determined if and when the generation of an audit certificate is necessary. This must be disclosed to the central administration at least eight weeks prior to delivering a certificate. The chancellor's office (KB 4) is responsible for reviewing the cost statements and generating the necessary audit certificates.
For the 7th RP, new rules apply. The commission provides for a lower obligation for audit certification, however only with the announcement that increasingly comprehensive auditing via the commission itself will be conducted. In the 7th RP, so-called "Certificates on the Financial Statements" (CFS) are being discussed; issuing them is only necessary for contractors when the funding is more than €375,000, regardless of the project duration. Furthermore, projects whose duration is two years or less only need a certificate at the end of the project, no matter how much the funding is.
The cost of certification will be deducted from the project's funding. The coordinator must either apply for the money, or it will come from the budget of the professorship.