As long as the grant/contract stipulations allow it, services can be performed by third parties for money reserved for external services. Possible regulations from the sponsors must be observed in regards to accounting evidence for external services as material or personnel expenditures.
External services are:
- R&D subcontracts to companies or institutes, including other universities. Here the (purchased) external services are usually complete work packages on behalf of the R&D Project.
- Work and fee contracts to self-employed, freelance workers. Here sub-tasks of a scientific, artistic, or similar nature are assigned to contractors based on their special qualifications for the task. Services can only be contracted out to third parties for fee contracts, never for work contracts. In order to finalize a work contract, it is necessary for an result (e.g. submitting a report) to be owed. When making work and fee contracts, the university is obligated according to the law for pseudo-self-employment to check the autonomy of the contractor. If the autonomy is disproved, the payments for social security and health insurance must be made from the project money. The contractor performs the service at his/her own expense and risk; he/she will work as an entrepreneur. If a laborer is subject to directives and fixed work hours, a work or fee contract cannot be made. Contracts for the aforementioned services are signed by the president. Before finalizing a work contract, please contact the appropriate employees of Department C.
Additionally, work contracts can only be signed by the president.