Traveling on Third Party Funds - Preparation
Traveling on third party funds is generally subject to the same regulations as traveling on state funds. The third party sponsor can allow for variations in the application of the standard regulations of the University of Giessen and make their own reimbursement rules. These can then only apply if they are included with the travel authorization request or travel voucher and are submitted to Department D.
Please announce any planned travel up to seven days long during the semester and up to 14 days long outside the semester to the faculty dean or institution leader in a timely manner with the correct travel authorization request form. General approval for such a trip is usually given unless another decision is made. For trips of a longer duration from one's place of work, the travel application must be submitted to the president through official channels in a timely manner.
Presidential Newsletter Nr. 8/2000 "Approval of official travel and training/education trips (domestic/foreign) (here: general approval/processing procedures)" and
Presidential Newsletter Nr. 20/2001 "Approval of official travel and training/education trips (domestic/foreign) (here: general approval/processing procedures)."
At the end of the trip, a copy of the travel authorization request and/or approval along with the travel voucher form must be forwarded to Department D, who will then settle the payment. Here you must be careful to completely enter the necessary information into the provided fields concerning the amount of travel cost reimbursement and the project cost center and gather the necessary signatures.
When planning your travel, please note that general principles of economy apply to third party funded travel as to travel financed by state funds.