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Travel Grants and Research Funding

Claiming Travel Expenses for Conferences and Research Trips.

Who may claim travel expenses?

Any doctoral researcher who is an official member of the IPP is entitled to claim travel expenses for conferences and research trips in Germany or abroad. (Unfortunately, these expenses cannot be covered for associate members.)

In order to receive financial support for conferences, you must either be presenting a paper or be involved in organizing the event. Exceptions may be negotiated on a case-to-case basis.

Which costs are covered?

Reimbursements may be claimed for the following expenses:

  • ticket costs
  • accommodation expenses
  • conference fees (if applicable)

Please note that original receipts must be provided for all claims. Always favour the most economic option. Journeys by train will generally be reimbursed at the rate of second-class travel with a discount card (BahnCard 50) or the DB’s savings fare (Sparpreis 50).

Please be aware that the IPP cannot cover fees for visas!

Criteria for granting support

The IPP director and coordinator will examine each application with care and will make their decision with reference to the following criteria for support:

  • academic quality
  • relevance of the event or travel for your research project
  • the IPP’s goal of furthering doctorate students’ experience and skills in presenting and publishing papers nationally and internationally
  • the IPP’s goal of establishing and maintaining international networks through its members active engagement in international events, conferences and research trips

All reimbursements granted will be determined in accordance with the guidelines issued by the Hessische Reisekostengesetz.

Application procedures

In order to apply, please fill in the online Travel Claim Form or send a print-out to the IPP Team, IPP, Alter Steinbacher Weg 38, 35394 Giessen, Germany. Please submit your application for financial support as early as possible and before you embark on your trip.

Please note that travel claims made less than 14 days prior to departure cannot be considered!

If you plan on travelling for more than one week, apply at least three months before the start of your journey; if you plan on travelling for more than three weeks, apply at least six months in advance.

After your conference trip/research stay

You will be required to submit a written report on your conference trip/research stay within four weeks of your return to the IPP Team: IPP, Alter Steinbacher Weg 38, 35394 Giessen, Germany. More details will be given in the letter informing you of the success of your application

Travel Claim Form