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Matching of candidates and projects

Candidate and project applications will be subject of a formal review by the Steering Committee if prespecified criteria are met and if applications are complete. Applications / projects not fulfilling these criteria will be rejected. All accepted candidates as well as the PIs providing research projects will be granted access to the online platform on 3rd February, allowing them to review all candidates and all projects. By using the online tool, each applicant will be asked to indicate her/his top three projects by 7th February each year. Afterwards, the PIs providing the projects will receive a list of those applicants who have been choosing their project as their first, second or third choice. Each PI will then be asked to review the list and to identify the top six candidates she or he could imagine to work with, ranking them from 1 (top priority) to 6 (lowest priority). The JLU-CAREER bureau will then organize eye-to-eye meetings with the six selected candidates per each project until 21st of February, after which the PI providing the project will need to update the rank list of her or his preferred candidates and the candidate will need to indicate if she or he is still interested in the project. Thereafter, the steering committee will review the ranking lists. If one candidate is listed on 1st place in more than one project, the candidate will be ascribed to the project which the candidate had chosen as 1st preference.
As shown in the figure below, the faculty structure allows JLU-CAREER recruits to either choose, a „tandem research project“, which involves both a clinical (clinical chair = 2nd supervisor) and a biomedical discipline (biomedical chair = 1st supervisor), or, alternatively, a research project within their own clinical host institution (clinical chair = 1st supervisor) and a biomedical chair as 2nd supervisor. Tandem research project applications are highly encouraged to promote an interdisciplinary and interfaculty exchange and should be considered as an attractive strategy to increase excellency and chances for funding. Following this line, it may appear reasonable to design collaborative (tandem) projects between clinical and biomedical supervisors well in advance of the herein mentioned deadlines. To this end, our faculty design grants access and inclusion of the valuable clinical and research experience as well as the scientific reputation of clinical and biomedical disciplines both at the Campus in Gießen and in Bad Nauheim (Kerckhoff Clinic; Max-Planck Institute).

After this matching process has been finalized by the 21st February, the following PDF documents will need to be uploaded via the JLU-CAREER system:

  • a support letter by the respective chief of the clinical department, indicating the willingness of the chief of the medical department the candidate is supposed to work to accept the rules of the program, especially with regard to the granted time on the research project and the willingness to ascertain an expedited clinical education path (fast-track), 
  • a support letter by a member of the Faculty of Human Medicine of the JLU Giessen under which auspices the scientific project shall take place (PI and 1st supervisor), especially with regard to the coverage of all costs related to the conductance of the project and the provision of working space for the mentee. This support letter can either be provided by the chief or another person of the clinical department the resident is working in, or by another member of the faculty of human medicine of the JLU, such as a biomedical department, 
  • a support letter from another member of the Faculty of Human Medicine of the JLU Gießen to serve as 2nd supervisor. In case the 1st supervisor is a clinician, this supervisor needs to belong to the biomedical disciplines, and vice versa.
  • a support letter from an expert in the field, either local, national, or international, to serve as external, third supervisor for the given project. Usually these external reviewers would be experts in the respective topic of the project and will be asked to meet the other supervisors and the participants at least once a year eye-to-eye, or more frequently via videoconferencing / teleconferencing. It is expected that such addition of an expert supervisor will increase the scientific quality of the project and the program as a whole, will facilitate access to expertise for the participant and will provide another level of supervision next to the primary supervisor and the chief of the medical department (if different)
  • a plan for the forthcoming year with a tentative distribution of working time in the department and for the scientific project. Ideally, the working time throughout the three years should be 50% in the clinical department and 50% on the scientific project. The accepted ratio of working time on the scientific project versus total time in the program (including clinical education) will be 40 to 60%. This plan will need to be signed by the applicant, the first and the second supervisor.

At the end, at the 1st of march the latest, a final list of candidate – project tandems will be prepared by the Steering Committee and distributed on the website.