JLUpub

Preliminary remarks

JLUdocs is the community for text documents in the institutional repository JLUpub. In JLUdocs you can publish (incl. DOI assignment) and permanently store dissertations and habilitations, scholarly documents (e.g. articles, monographs, working papers, secondary publications in accordance with the green road) as well as student theses (on recommendation of the supervising professor). The data is stored on storage systems in the IT Service Centre (HRZ) of the Justus-Liebig-University Gießen. The registration is done via the HRZ User ID. All members of the Justus-Liebig-University Gießen can use JLUdocs. External users, e.g. doctoral students who are no longer working at JLU, can have an account created by sending an e-mail.

Preparation of the publication

Convert your document to PDF . If possible, generate a PDF document in the PDF/A-1b:2005 standard, which simplifies optimal long-term archiving.
Please make sure that you disable all security settings , e.g. password protection. This gives us the opportunity to convert your documents published in JLUdocs into improved data formats at a later date and thus make it available for the long term.

Choose a short and meaningful name for your file, without umlauts and spaces. Please name dissertations and habilitations according to the following pattern:
<lastname><firstname>-<date of graduation or or date of habilitation lecture>
Example: MuellerJulia-2021-06-01

For privacy reasons, we recommend to remove personal data, such as CVs, addresses and personal signature, from the document.

Take the opportunity to additionally publish research data underlying the document in a separate submission as described in “ Publishing in JLUdata ”! The document and the document-related research data are linked via persistent identifiers. The submissions are separate processes and may be staggered. We recommend submitting the research data first so that it can be cited within the document.

For more information on publishing your dissertation or habilitation, please see our FAQs .

The publication of student theses (e.g. master, bachelor or state examination) requires the approval/recommendation of the professor in charge by e-mail .

Log in and start new submission

Please log on to https://jlupub.ub.uni-giessen.de by clicking the Login-button in the upper right corner and login with your HRZ-User-ID. External users, e.g. doctoral students who are no longer working at JLU, can request a user account by sending an e-mail to jlupub@bibsys.uni-giessen.de , stating their first and last name, their e-mail address and the type of publication planned (e.g. dissertation). We will then create the account and you will receive an e-mail asking you to reset your password. Once you have changed your password, you can log in and start submitting.

To submit a document, you can proceed as follows:

Click on the plus symbol in the menu bar on the left, then on “New” and then on “Item”. Select the appropriate collection in the following pop-up window. You will then be taken to a page for editing the submission.

Obtain DOI

At the top of this page, JLUpub shows you which DOI your document will receive. You can copy it and paste it into related documents if necessary. Please note that this DOI is only reserved for you at this point. In case of a rejected submission and subsequent re-submission, it may also result in a new DOI.

Describe the document

The persistent identifier (DOI) is followed by fields for describing your document using metadata. Fill in at least the mandatory fields marked with an asterisk. The metadata serve primarily to enhance the findability and visibility of your document. All information about a document should be represented by the metadata to ensure optimal visibility and reusability of the document. This also applies, for example, to the assignment to (third-party) projects or the link to further resources, such as research data on which the publication is based. You can save the form in the lower gray bar at any time.

Upload the file

To upload files, you can use the area above the form and open your file folder via “browse”. Alternatively, you can simply drag and drop your file(s) into the browser window.

Licensing the document

A license regulates the rights of third parties to use your document. In its “Appeal for the use of open licenses in science” (in German) from 2014, the Alliance of German Science Organizations recommends the granting of CC0 or CC-BY licenses.

Under “Creative Commons” in the drop-down menu, you can decide which usage rights you want to grant. If you select no Creative Commons license, the regulations of the publishing contract and, if applicable, copyright protection will apply. Before licensing, please ensure that you are authorized to grant a license for the document you are submitting. A subsequent change of the selected license is possible as long as the document has not yet been published.

It is not recommended to assign a CC license to a cumulative dissertation or a cumulative habilitation thesis. In individual cases assigning a CC license might be permitted (e.g. for articles in open access journals).

Publishing contract

Read the publishing contract and confirm your agreement by ticking the box (required). Then submit your document by clicking on “+ Deposit”.

Done!

The metadata of your document will be checked by the University Library and, if necessary, corrected and completed. Afterwards your document will be added to the repository. Please allow up to three working days for the approval.
Dissertations and habilitations, for which publication is mandatory, will be made publicly available after the printed copies have been received by the University Library.

Publishing a new version of your document

Log in (see above) and open “My JLUpub” via the user profile menu at the top right. Under “Your submissions”, click on the “View” button to open the document for which you would like to publish a revised or updated version. On the document overview page click the button to create a new version to the right of the document title. In the following pop-up window, enter the reason for the new version in the field provided, e.g. revised version, 2nd supplemented version, 2nd edition, and click on “Create”. This will take you back to the page for processing the submission. All fields are filled with the metadata of the previous version. If necessary, change and add the metadata for your new version of the document; the metadata for the older version are retained. Under “Upload files” the previously published file is displayed. Please delete the old version of your file before uploading the new one. Complete the submission by accepting the publishing contract.
The metadata of the new document will be checked by the University Library and afterwards the new version of your document will be added to the repository.

Contact

For questions and suggestions please contact: jlupub@bibsys.uni-giessen.de

Preliminary remarks

JLUdata is the research data repository on the JLUpub platform. In JLUdata, you can publish (including DOI registration) and permanently store research data that have been generated in the course of research activities at Justus Liebig University. The data is stored on storage systems in the IT Service Centre (HRZ) of the Justus-Liebig-University Giessen.
All members of Justus-Liebig-University Giessen can use JLUdata. They can log in using their HRZ ID. External users, e.g. doctoral candidates who are no longer working at JLU, can have an account created by sending an e-mail.

Login and start new submission

Please log on to https://jlupub.ub.uni-giessen.de by clicking the Login-button in the upper right corner and login with your HRZ-User-ID. External users, e.g. doctoral students who are no longer working at JLU, can request a user account by sending an e-mail to jlupub@bibsys.uni-giessen.de , stating their first and last name, their e-mail address and the type of publication planned (e.g. dissertation or data set). We will then create the account and you will receive an e-mail asking you to reset your password. Once you have changed your password, you can log in and start submitting.

To submit items, you can proceed as follows:

Click on the plus symbol in the menu bar on the left, then on “New” and then on “Item”.
Select the collection “JLUdata > Forschungsdaten” in the following pop-up window.
You will then be taken to a page for editing the submission.

Obtain DOI

At the top of this page, JLUpub shows you which DOI your dataset will receive. You can copy it and paste it into related documents if necessary.

Describing the data

The persistent identifier (DOI) is followed by fields for describing your data set using metadata. In the process of submitting your research data, you are asked for entering various information on the data set. The descriptive metadata serve primarily to enhance the findability and visibility of your data.
All information about a data set should be represented by the metadata to ensure optimal visibility and reusability of the data. This also applies, for example, to the assignment to (third-party) projects or the link to other resources and publications.
The following information is requested when entering your research data (mandatory fields are marked with *):

List of metadata for publications in JLUdata

Metadata field	Description	Field repeatable
Resource type*	Specification of the type of record	no
Title*	The title of your data set	no
Alternative title	Alternative title(s) of the data set (e.g. in another language)	yes
Creator(s)*	Last name and first name(s) of the person(s) who produced the data set	yes
Other contributors	Last name and first name(s) of other persons responsible for collecting, managing or otherwise contributing to the development of the data	yes
Other contributing institutions	Institutions responsible for collecting, managing or otherwise contributing to the development of the data	yes
Date of publication*	Date of the first publication of the data set. Month and day are optional.	no
Department/center/service facility*	Department, center or service facility where the data set was created	no
Identifiers	Specification of an already existing identifier for secondary publications	yes
Link to publications or further data sets	Specification of a unique identifier of the linked resource (e.g. publications related to the data or related research data)	yes
Language	Primary language of the data set, if applicable	no
Thematic keywords	Keywords to describe the content of the data set	yes
DDC classification*	Assignment of the data set to a DDC class	yes
Description*	Short description of the data set (“ReadMe”)	no
Comments for the university library	Comments on the dataset, e.g. if you want an embargo to be applied. This field is not visible after the document has been released	no
Sponsorship/funding institution	Name of the funding institution	yes
Project	Indication of the official funding number, if available, alternatively the project name	no

Upload the files

Next you can upload the file(s). You can upload structured data (e.g. tables), images, audio files, video files, models, software and other research data. To upload files, you can use the area above the form and open your file folder via “browse”. Alternatively, you can simply drag and drop your file(s) into the browser window.

Please upload only files with a maximum size of 2 GB. If you want to upload larger files or amounts of data, please contact forschungsdaten@uni-giessen.de .

Please clarify before submission which files should belong to a record (searchable entry in the repository). A set of files and their metadata form one record in the repository. A DOI will be assigned for each published record.

JLUdata is generally not limited in the selection of file formats. However, there are generally no guarantees that certain formats will still be readable in the future. It is therefore advisable to convert your files into one of the recommended formats before uploading. Recommended formats for long-term archiving and information on possible conversions can be found here: https://doi.org/10.5281/zenodo.4041512

The JLUdata team will also provide advice on this issue.

Your files should be named clearly and meaningfully. If necessary, describe the contained files in a separate text file, which you upload together with the data files.

Licensing the data

A license regulates the rights of third parties to use your research data.

In its “Appeal for the use of open licenses in science” (2014), the Alliance of German Science Organizations recommends the granting of CC0- or CC-BY-licenses:

https://www.dfg.de/foerderung/info_wissenschaft/2014/info_wissenschaft_14_68/

Under “Creative Commons” in the drop-down list you can decide which rights of use you want to grant. If you choose no Creative Commons license, the regulations of the publishing contract and, if applicable, the copyright protection ( https://rightsstatements.org/page/InC/1.0/?language=en ) apply.

Before licensing, please make sure that you are authorized to grant a license for all data to be submitted. A subsequent modification of the selected license is only possible as long as the data set has not yet been published.

Publishing contract

Read the publishing license and confirm your agreement by ticking the box (required). Then send your data record by clicking on “+ Deposit”.

Done!

The metadata of your data set will be checked by the University Library and, if necessary, corrected and completed. Afterwards your data set will be added to the repository. Please allow us up to three working days for the approval.

Publishing a new version of your data set

Log in (see above) and open “My JLUpub” via the user profile menu at the top right. Under “Your submissions”, click on the “View” button to open the data set for which you would like to publish a revised or updated version. On the data set overview page click the button to create a new version to the right of the data set title. In the following pop-up window, enter the reason for the new version in the field provided, e.g. revised version, 2nd supplemented version, and click on “Create”. This will take you back to the page for processing the submission.
All fields are filled with the metadata of the previous version. If necessary, change and add the metadata for your new version of the document; the metadata for the older version are retained.
Under “Upload files” the previously published file is displayed. If necessary, delete the old version of your file before uploading the new file. Complete the submission by accepting the publishing contract.
The metadata of the new data set will be checked by the University Library and afterwards the new version of your data set will be added to the repository.

Contact

For questions and suggestions please contact: forschungsdaten@uni-giessen.de

Frequently asked questions about JLUdocs

General Information

Where can I get support for questions about JLUdocs?

In these FAQs you will find a lot of information about JLUdocs and the publishing of documents. If you have further questions that are not answered here, please contact us at jlupub@bibsys.uni-giessen.de or by phone at 0641/99-14041 or -14021

Do I need to register to use JLUdocs?

You do not need to register to search in JLUdocs. To publish a document, members of JLU Gießen log in with their HRZ User ID. External users, e.g. doctoral students who are no longer working at JLU, can request a user account by sending an e-mail to jlupub@bibsys.uni-giessen.de , stating their first and last name, their e-mail address and the type of publication planned (e.g. dissertation). We will then create the account and you will receive an e-mail asking you to reset your password. Once you have changed your password, you can log in and start submitting.

How long do the documents remain available online?

JLUpub guarantees to keep the published content available for an unlimited period of time within the scope of organisational and technical possibilities.

Are the documents published in JLUdocs citable?

All documents are permanently and reliably addressable and are therefore citable. In order to refer to a document, in addition to the usual information (author, title, etc.), the DOI of the document should be given.

Is there a remuneration option for authors via the VG WORT royalty?

At VG WORT there are two different royalties for texts on the Internet, the regular distribution and the special distribution. Since the publications in JLUdocs do not have counting marks you can only register with VG WORT for the special distribution.

Are there access statistics for my published document?

The usage statistics record the number of accesses to the metadata page and to the associated files for each document. In addition, overall statistics can be retrieved for all communities and collections. The statistics are adjusted for robot accesses, as far as this is technically possible. You will find the link to the statistics at the top in the main navigation bar.

Publishing

Who is allowed to publish documents in JLUdocs?

Members and affiliates of Justus Liebig University can publish their scientific publications in JLUdocs.

What types of publications can be published in JLUdocs?

• Publications with scholarly content, e.g. Journal articles (including pre- and postprints), monographs, edited volumes, research reports, working papers, series, annual reports, journals, conference papers and posters

• Open Access parallel publications of previously published documents in the sense of the Green Road to Open Access

• Publications that must be made public in connection with examination regulations (dissertations and habilitations)

• Student theses (e.g. Bachelor’s, Master’s, state examination and seminar papers), if the publication is at the student’s own request and with a recommendation of the supervising professor.

• Documents of relevance to the university and its history

What are the advantages of publishing in JLUdocs?

• Publishing free of charge

• Worldwide free accessibility of the document (Open Access)

• Bibliographical reference in JUSTfind as well as in supraregional catalogs (e.g. WorldCat) and search engines (e.g. Google Scholar, BASE)

• Long-term archiving with a permanently stable and citable internet address

• Cost savings in the publication of dissertations through reduction in the number of printed copies

In which file format should my document be submitted?

Publish your document as a PDF or PDF/A file. If possible, generate a PDF document in the PDF/A-1b:2005 standard, which simplifies optimal long-term archiving. Please make sure that all security settings, e.g. password protection, are disabled. This gives us the opportunity to convert documents published in JLUdocs to improved data formats at a later date and thus make them available for the long term.

What will be checked before publishing?

The submitters themselves are responsible for checking the content. All submitted documents are additionally formally checked by the university library, for example whether the metadata are conclusive and whether the submitted files can be opened. If there are problems, you will receive a message and the opportunity to correct them.

What do I have to consider when publishing my dissertation?

According to the Doctoral Regulations of the university, doctoral students are obliged to publish their dissertation. The publication of your dissertation is regulated in the Richtlinien für Promotionsordnungen, 3. Änderungsbeschluss of 30.08.2021 (in German only). You are obligated to publish the dissertation in the final version approved by the examining body responsible for the dissertation according to the respective doctoral regulations. After publication, the dissertation cannot be deleted, withdrawn, corrected or changed. Remove personal data, such as the curriculum vitae from your PDF. You can find detailed information on submitting and publishing your dissertation at https://www.uni-giessen.de/ub/diss

What do I have to consider when publishing a cumulative dissertation?

In the case of a cumulative dissertation, the articles included have already been published in journals or similar. Many publishers allow a secondary publication as part of a dissertation. However, before you publish a cumulative dissertation on JLUpub, you must check your contracts or, if necessary, ask the publisher whether a secondary publication of the articles as part of the cumulative dissertation, especially an online publication, is permitted.

The TU Berlin has researched the applicable regulations for many publishers and compiled them in an overview .

If you have published your article Open Access under a Creative-Commons-licence, you did not transfer the copyright to the publisher and thus, you can continue to use your work as you like.

If the publisher does not permit a secondary publication as part of your dissertation, you can remove the relevant article from the PDF for online publication and cite the removed article with an accurate bibliographic citation (preferably with a DOI).

Note that in any case the source of the first publication must be given correctly and in full, including the link or DOI of the publisher’s version.

How do I apply for a blocking note for the publication of my dissertation?

In justified individual cases, a dissertation can be published with a blocking note (embargo), if a patent application or a publication in a journal would be made more difficult or impossible due to the fact that the dissertation would be made publicly available. Please note that a publication of the dissertation in JLUpub does not prevent the publication of an article at a later date in many journals. Before applying for a blocking note, this must therefore be checked with the journal in question and an actual reason for impeding publication must be demonstrated.
The doctoral candidate must apply for the embargo with this form (in German only) to the responsible doctoral examination body, i.e. usually a representative of the examination board. The application to the doctoral examination board should be accompanied by a letter stating the reasons for the application and the specified blocking period.
The approved application must be forwarded to the University Library, Abt. Dissertationen.
In addition, register your dissertation for publication in JLUdocs, enter in the field “Embargo period” the date on which your dissertation should be published and submit the 2 printed copies to the University Library.
The metadata for the dissertation will be published promptly, the PDF will be made accessible after the embargo period has expired.
Detailed information on the blocking note can be found in our Info sheet .

What do I have to consider when publishing my habilitation?

If the publication of your habilitation is required by your habilitation regulations, the same conditions apply here as for the publication of a dissertation.

In the case of a cumulative habilitation, the articles included have already been published in journals. You must check your contracts or, if necessary, ask the publisher whether a secondary publication of the articles as part of the cumulative habilitation, especially an online publication, is permitted.
The database Open Policy Finder provides an overview of the guidelines of many journals and publishers on secondary publications.
If you have published your article Open Access under a Creative-Commons-licence, you did not transfer the copyright to the publisher and thus, you can continue to use your work as you like.
If the publisher does not permit a secondary publication as part of your habilitation, you can remove the relevant article from the PDF for online publication and cite the removed article with an accurate bibliographic citation (preferably with a DOI).

What do I have to consider when publishing my master’s, bachelor’s, state examination or student thesis?

The publication of student theses requires the the approval/recommendation of the professor in charge by e-mail .
After we have received the approval/recommendation by email, your work will be published in JLUdocs. You will receive a notification by email.

Remove personal data such as address and student number from your PDF.

How can related text publications and research data publications be linked in JLUpub?

In the online form for publishing your document you will find the field “Link to research data”. In this field you can enter DOIs or URLs to your already published research data.

Can documents published in JLUdocs be modified or deleted?

For reasons of scientific citability and authenticity, it is not possible to change or delete documents once they have been published. If changes are necessary, the modified document will be saved as a new version/edition. However, JLU Giessen is entitled to block access to the documents if there are concrete indications that the rights of third parties have been violated.

How do I publish a new, revised version of my document?

If you have revised, updated or made other corrections to your already published document, you can submit a new version/edition for publication. All previously published versions remain accessible and are displayed in the document’s item view under “Version History”. The entries of the older versions receive a note and link to the most recent version of your document.
Instructions for publishing a new version can be found in our info text Publishing in JLUdocs .

How can I enter special characters in the fields during submission?

You can simply copy special characters from your document into the “title” or “abstract” fields. If you have problems doing this, you will find a large selection of characters at https://epub.uni-regensburg.de/help/utf8.html and at https://graphemica.com/ . Select the character, copy and paste it into the field.

Error messages during submission

Due to stored cookies, the following errors may occur, for example: after completing the registration form (submit item), it cannot be saved or submitted, or the PDF cannot be uploaded. To resolve the issue, please delete the cookies or reload the page using the F5 key (Windows) or Command+R (Mac).

Legal aspects

What is a publishing contract?

The publishing contract for JLUpub regulates the legal relationship between the copyright holder and the Justus Liebig University (JLU) Giessen in the case of the electronic publication of documents and research data. At the end of the registration process for publishing a document in JLUdocs, you must agree to this publishing agreement by ticking it.

What legal aspects do I have to consider?

When submitting a document for publication, please check, that no rights of third parties (e.g. a publisher) are infringed.

May I additionally publish my document elsewhere?

By agreeing to the publication contract, you grant JLU Giessen only a simple right of use. This gives you complete freedom in dealing with your document, so there is nothing to prevent you from publication elsewhere.

May I publish already published documents in JLUdocs?

This depends on the copyright regulations of the respective publishers, which you can find in your publishing agreement or in the database Open Policy Finder . There you can also find out which article version (postprint, preprint or publisher’s PDF) you are allowed to publish with the publisher’s consent and which embargoes you may have to observe.
For information: the standard contracts of numerous publishers (e.g. Elsevier, Springer etc.) now allow the possibility of parallel online publication. Conditions are usually that it is not exactly the version offered by the publisher and that the publication is referenced on the publisher’s site.
Conclusion: Parallel online publication (also as a postprint) is legally unproblematic. As an author in the scientific field, exercise your rights under the Copyright Act, your rights vis-à-vis the publisher and thus the extended publication options, and take advantage of the opportunities offered by open access publication in JLUpub.

As a service, we also offer you the option of simply sending us a list of your publications, which we will check for possible secondary publications. After a positive review, all we need from you is a signed publication contract and the corresponding full texts. We will then take care of the publishing for you.

What do I have to consider if I have used images, graphics, maps or other possibly copyrighted elements in my document?

If you reproduce images, graphics, maps, etc. in your document, you must be the author of these elements, or obtain the rights to use them. Please note the following: The use of third-party and protected parts of works is permitted according to § 51 UrhG, if the so-called purpose of citation is fulfilled, i.e. if an intellectual engagement with the content takes place. This means that there must be an internal relationship between the original work and the quotation, in that the quotation serves to support one’s own point of view or that one’s own text deals with the quotation. If you wish to use images for illustrative purposes, either obtain the right of use or use images that are available under CC licenses.

What are CC licenses?

The Creative Commons licenses make it possible to implement open access with the help of standardized licensing agreements. Creative Commons licenses build on the copyright regulations; however, they allow a more extensive use of the works than is usually provided for by copyright law.
This infographic will help you decide which CC licence is the right one for your work.

It is not recommended to assign a CC license to a cumulative dissertation or a cumulative habilitation thesis. In individual cases assigning a CC license might be permitted (e.g. for articles in open access journals).

Can documents published in JLUdocs be printed and copied?

Published documents can be copied on local computers and printed in compliance with the copyright (see UrhG, especially § 53 UrhG). In addition, authors have the option of granting Creative Commons licenses to shape the legally permissible usage options in the sense of Open Access.

Frequently asked questions about JLUdata

General

Who can use the repository?

The primary user group for JLUpub are members of JLU Giessen. They log in with their HRZ ID. If you are no longer working at JLU, please send an e-mail to jlupub@bibsys.uni-giessen.de so that we can create an account for you. In the e-mail, please state your first and last name and the desired e-mail address (will be your login name) as well as what you would like to publish (e.g. dissertation or data set). We will then create the account and you will receive an e-mail asking you to reset your password. Once you have changed your password, you can log in and start submitting.

Where can I get support for questions about the repository?

Please contact us at forschungsdaten@uni-giessen.de for all questions regarding research data management in general and JLUdata in particular. Telephone contact options can be found here: https://www.uni-giessen.de/ub/en/resteach/researchdata

Submit

What kind of data can I submit?

In principle, you can submit all types of data. The repository is mainly intended for the publication of processed research data, such as datasets from completed projects or theses. For the purpose of long-term archiving and reusability, we recommend the use of open formats. An overview of open file formats is provided by the Verbund Forschungsdaten Bildung, among others. For personal data in the sense of the applicable data protection regulations, the consent of the persons concerned must have been demonstrably obtained; otherwise, this data must be de facto anonymized.

Which data formats are suitable?

All data formats can be submitted. Open formats are recommended for the purpose of long-term archiving and reusability. An overview of open file formats is provided by the Verbund Forschungsdaten Bildung, among others. ZIP folders can be used. If you store research data as a ZIP file, please save any associated publication independently, not as content of the ZIP file, so that it is indexed and the content can be found via full-text search and in search engines.

What is the maximum size of the files?

If the individual files are larger than 2 GB, please do not upload your files via the online input mask, but contact forschungsdaten@uni-giessen.de so that we can offer you a more functional alternative.

How is the research data described?

When submitting, an input form opens in which you enter all the required information. The form is largely self-explanatory. Mandatory fields are marked with . This information (metadata) is mainly used to make your publication visible and searchable.
For the traceability and subsequent use of research data, it is necessary to know the context in which they were created and the and the tools used to collect, process, and analyze the data. The documentation of research data can be very discipline-specific and should follow disciplinary guidelines. It is recommended to upload a research data documentation, in addition to the descriptive metadata in the form of a .txt file to be uploaded.

How is research data linked to a text publication (e.g. journal article)?

In the "Describe" section of the submission form, enter the URL of the associated text publication under "Link to publications or other datasets".

What does the DOI refer to - a file or a dataset?

The DOI refers to a data set. A dataset may consist of one or more files and is characterized by a common metadata set, i.e., the descriptive metadata applies to all files in the dataset. files in the dataset. It is up to you which of your files you consider to belong together. If you want to assign DOI to individual files, create them as individual records.

Publish

Which data should I publish and at what level of detail?

The decision is yours - the expert for your data. Only you know which data are necessary to verify a finding, for example, or which data might be valuable to others. But also consider the requirements of the funder whose money was used to obtain the data. The EU for example, has required the publication of all research data from Horizon2020 projects since 2017.

How to select relevant research data for publication?

Which research data are published and to what extent depends on the goal of the publication. Research data can have an illustrative function by providing exemplary evidence of certain findings. In this case, research data should be selected tailored to this purpose. For the comprehension of results, however, it may be necessary to publish entire data sets as well as the analysis tools and algorithms. Another goal of research data publication can be to make the data available for further use and research. further research. In this case, the subject-specific and cross-discipline relevance should be assessed taking into account the collection effort and the reproducibility of the respective data. Whether for this Whether the raw data or already selected and processed data are suitable for this purpose depends on the research context. In any case, it is recommended to make the selection criteria for the published research data transparent in a transparent in a documentation.

What is reviewed before publication?

The submitters themselves are responsible for checking the content. Only a formal check of the metadata is performed by the university library. In case of problems, you will receive a message and the opportunity to correction.

Does an additional publication contract need to be concluded?

Yes. The publication contract must be approved for the publication of research data.

How is a blocking period (embargo) agreed?

Please use the "Communications to UB" field. During the embargo, the research data will be will be accounted for, but will not itself be viewable or downloadable. After the embargo expires, the research data publication will be released to the public.

How long will the data be retained?

The aim is to archive all publications with a maximum long-term perspective and to keep them accessible. accessible. A minimum duration of 10 years is guaranteed.

How is the visibility and discoverability of the research data ensured?

Via an OAI interface, the contents are also made accessible by external reference services and can thus be searched worldwide via relevant search engines, such as Google Scholar or BASE . All published content has persistent identifiers (DOI) and can thus be clearly cited, permanently linked and quickly found.

May I additionally publish the data somewhere else?

Yes, by agreeing to the publication contract, you grant JLU Gießen only a simple right of use. right of use. This gives you full freedom in handling your data, so there is nothing to prevent publication elsewhere. publication elsewhere.

Licenses

Do I need a license?

If a dataset is to be published in JLUdata, it should be provided with an appropriate license be provided. A license regulates the rights and obligations in the event of potential subsequent use by third parties. In JLUdata, the use of the open standard license Creative Commons (CC) is offered.

What happens if I publish my data without a license?

If you do not grant a license, subsequent use of your data is governed only by copyright protection, which leaves many questions unanswered. Your data can then only be reused by other researchers in a very limited way or only after consultation with you.

Goals and scope of service

JLUpub is the institutional repository of Justus Liebig University (JLU) Giessen. The operating institution of JLUpub is the University Library of Justus Liebig University Giessen, which is responsible for the implementation of and compliance with the policy.

JLUpub offers all members of Justus Liebig University the opportunity to publish scientific documents and research data electronically and make them permanently accessible. In addition, documents of relevance to the university and its history can be published (see collection mandate).

Open Access and FAIR principles

With its Open Access Resolution , Justus Liebig University Giessen supports the principles of Open Access as described in the Berlin Declaration and the Budapest Open Access Initiative , as well as the FAIR principles for research data.

Publishing in accordance with the principles of Open Access promotes the visibility, verifiability and reusability of the research outputs of Justus Liebig University’s scholars.

Sustainability

The digital objects are given persistent identifiers (DOI) and are findable via national and international library catalogues and search engines. JLUpub guarantees to keep the published content available for the long term within the scope of organisational and technical possibilities and thus complies with the guidelines of the German Research Foundation on handling research data (2015)(pdf) and on safeguarding good scientific practice (2019)(pdf) as well as the research data guideline of Justus Liebig UniversityGiessen (2018)(pdf) .

For text documents, digital long-term archiving is ensured through the long-term archiving system of the German National Library. JLU Gießen cannot be held liable for loss or damage of data.

Collection mandate

The following categories of documents and research outputs by members of Justus Liebig University Giessen are published in JLUpub:

• Research data: this includes research data that is part of a publication as well as research data that is to be made publicly accessible (if necessary with embargo). JLUpub is not suitable as a storage location for working copies of data that are used on a daily basis. Rather, verified and consistent data should be permanently stored in JLUpub.

• Publications with scholarly content, such as journal articles (including pre- and postprints), monographs, edited volumes, research reports, working papers, series, annual reports, journals, conference papers and posters,

• Open Access parallel publications of previously published documents in the sense of the Green Road to Open Access,

• Publications that must be made public in connection with examination regulations (dissertations and habilitations),

• Student theses (e.g. Bachelor’s, Master’s, state examination and seminar theses), if the publication is at the student’s own request and with a recommendation from the supervising professor.

• Documents of relevance to the university and its history

Submission and indexing

As a rule, publications and research data are submitted for dissemination via JLUpub using the upload form provided by the repository. For the formal and content-related indexing of the digital objects, nationally and internationally defined standards and interfaces are used, such as the Dublin Core Metadata Initiative, the guidelines of the Open Archives Initiative (OAI) or the xMetaDissPlus format of the German National Library. Metadata is captured by means of an upload form into which the authors enter the data.

The metadata is reviewed by JLU Gießen and, if necessary, corrected and complemented. The metadata is freely accessible on the internet (CC0 licence) and may be obtained, saved and made available via the available open interfaces.

Legal framework conditions

Any publication in JLUpub requires the gratuitous and irrevocable transfer of simple rights of use by the authors to JLU Gießen. The copyrights of the authors are preserved. Any printed or electronic publication of the research results – with amendments or in excerpts, if applicable –prior to, or after their publication at JLUpub remains at the absolute discretion of the authors.

The transfer of the simple right of use entitles JLU Gießen to permanently

• make electronic copies of the digital object publicly accessible (if necessary after expiry of an embargo period) and, if necessary, to modify it technically, e.g. for the purpose of long-term archiving. This permission excludes any modification of the content of the digital object.

• report and transfer the digital objects to third parties, e.g. within the framework of national collection mandates, in particular for the purpose of long-term archiving.

In order to regulate the transfer of the required rights of use from the authors to JLU Gießen, the publishing contract must be agreed to when submitting publications and research data in JLUpub.

Authors are recommended to use Creative Commons licences or open software licences to regulate the rights of use to their content.

If the document has already been published and exclusive rights of use have been transferred in the process, the possibility of parallel publication in JLUpub must first be examined. In accordance with the recommendations of the German Council of Science and Humanities, all scholars as well as students of JLU are advised to retain a corresponding usage right when concluding publishing contracts and to additionally make the content they have published available in JLUpub as a secondary publication - possibly after a blocking period (embargo).

In principle, it is possible to impose an embargo on the content submitted for publication. In the case of secondary publications, the duration of the embargo is governed by the applicable legal regulations (secondary publication right Section 38 (1) UrhG and/or any existing publication or publisher conditions). During the embargo, only the descriptive metadata are made accessible to the public, but not the documents or research data themselves.

It is the responsibility of the authors or editors of the digital objects to ensure that the copyrights and rights of use of third parties are respected. Should the rights of third parties nevertheless be infringed, the rights holders release JLU Gießen from all recourse claims by third parties. In the event that the author learns of any existing or emerging legal obstacles, he or she shall notify the JLU Gießen thereof without delay.

JLU Giessen accepts no liability for the content of the digital objects.

JLU Giessen retains the right to reject or to block access to digital objects due to content-related, technical or formal deficiencies, in case of the existence of an actual or alleged legal impediment as well as due to the infringement of third-party rights or of regulations of this policy and/or the publishing contract. The metadata of digital objects once published will not be deleted.

Technical framework conditions

The following conditions apply to digital objects submitted for publication in JLUpub:

• For reasons of scientific citability and authenticity, it is not possible to change digital objects once they have been published. If changes are necessary, the modified digital object will be saved as a new version/edition.

• The digital objects to be published comply with the technical parameters recommended by the University Library and are not subject to any access restrictions.

JLUpub is operated and continually developed by the University Library of Justus Liebig University. In the operation and continuous development of JLUpub, recommendations and standardisations of national and international initiatives such as the German Initiative for Network Information (DINI) or the Open Archives Initiative (OAI) are taken into account.

JLU Gießen strives for continuous availability of JLUpub and ensures the fastest possible recovery of the application system in the event of possible system failures. JLU Gießen will announce maintenance times early enough in advance.

JLU Gießen ensures the necessary data security, data protection as well as the backup of data by means of regular back-up routines.

JLUpub is operated on the basis of the DSpace software, which is documented at https://wiki.duraspace.org/display/DSDOC/All+Documentation

Contact

jlupub@bibsys.uni-giessen.de

Status: 08.12.2020

Please note that this version of the contract is a machine translation and is for information purposes only. The legally binding German version .

The publication agreement for JLUpub regulates the legal relationship between the rights holder and Justus Liebig University (JLU) Giessen in the electronic publication of documents and research data (hereinafter referred to as digital objects). The executing agency is the University Library of Justus Liebig University Giessen as the operating institution of JLUpub.

§ 1 Granting of rights and obligations of the rights holder

1. The rights holder grants JLU Giessen a perpetual, non-exclusive, non-exclusive right to make the submitted digital objects publicly accessible (with a time delay, if applicable), to distribute, to reproduce, and to store them on the library’s servers for JLUpub, free of charge and irrevocably. The rights to authorship and exploitation of the digital objects in other forms remain unaffected. In the case of a secondary publication, it is assured that the publication does not conflict with an already existing publishing contract.

2. JLU Giessen is granted the right to make technical changes to the digital objects if necessary (e.g. for the purpose of long-term physical preservation or long-term archiving, accessibility or better accessibility, for further evaluations) and to convert them into other electronic and physical formats.

3. The rights holder submits the digital objects in coordination with all authors involved and assures to act on their behalf.

4. The rights holder ensures that the provision of the digital objects does not violate any legal regulations and that the rights of third parties (e.g. publishers) are not infringed. Furthermore, it is assured that in cases of doubt or if alleged or actual legal obstacles arise that prevent the implementation of this contract, JLU Gießen must be informed immediately. If the legal obstacle or ambiguity cannot be removed, JLU Giessen may withdraw from the contract. Should the rights of third parties be infringed, the rights holder shall indemnify JLU from all recourse claims of third parties.

5. The rights holder is responsible for the content of the digital objects.

6. JLU Gießen is granted the right to make the delivered metadata of the digital objects available under a CC0 license .

7. JLU Giessen is entitled to make the digital objects available for online provision or long-term archiving (e.g. by the German National Library) within the framework of national collection orders, insofar as this is not precluded by express agreements with third parties (e.g. publishers).

§ 2 Rights and responsibilities of the JLU Giessen

1. The digital objects will be kept available by JLU Giessen for an unlimited period of time and in their original form, i.e. in the form handed over by the person and/or in an appropriately prepared form, within the scope of organizational and technical possibilities.

2. JLU Gießen ensures the unique and permanent addressing of digital objects via persistent identifiers (DOI) and thus ensures reliable citability.

3. Once published, the digital objects cannot be deleted, retracted, corrected or modified.

4. JLU Giessen assures to inform the person immediately in case of doubt or if alleged or actual legal obstacles arise that prevent the execution of this contract. JLU Giessen is entitled to block access to the digital objects if there are concrete indications of a violation of the rights of third parties.

§ 3 Data protection

1. The rights holder declares his or her consent and ensures that his or her own personal data and the personal data of any persons involved (e.g. name, organizational affiliation, contact information) contained in the digital objects may be published worldwide.

2. For personal data within the meaning of the applicable data protection regulations that go beyond those specified in Section 3 (1), the rights holder must demonstrably obtain the consent of the persons concerned; otherwise, such data must be de facto anonymized.

§ 4 Legal succession

1. In the event of a legal succession to the delivered digital objects, the rights holder must inform JLU Gießen accordingly and name the successor.

2. If, in particular in the event of the death or non-traceability of the whereabouts of the rights holder, the legal succession is no longer perfectly traceable, all rights to the digital objects shall pass to JLU Giessen as trustee.

§ 5 Dissertation and postdoctoral thesis

1. If the digital objects are a dissertation or postdoctoral thesis submitted to and accepted by Justus Liebig University, the author assures that the dissertation or postdoctoral thesis submitted to JLU Gießen in digital and printed version corresponds in form and content to the submitted and approved version.

§ 6 Final and exam paper

1. If the digital objects are final or examination papers, e.g. Bachelor’s, Master’s, study or state examination papers, these can only be published at the request of the student and with a recommendation from the supervisor of the paper.

§ 7 Scope of liability

1. The liability of JLU Giessen is limited to intent and gross negligence in connection with the storage activity in execution of this agreement. JLU Giessen is not liable for damages or disadvantages caused by users or third parties.

2. JLU Gießen endeavors to provide all services carefully and according to the currently available state of the art. JLU Gießen does not assume any further warranty or liability, in particular for the realization of certain functions of JLUpub, the usability for certain purposes and the correctness or completeness of the digital objects provided.

§ 8 Final Provisions, Applicable Law

1. Amendments and supplements to this contract must be made in writing. This also applies to the waiver of the written form requirement.

2. The contract is subject to the law of the Federal Republic of Germany.

3. The place of jurisdiction for all disputes arising from this agreement shall be Gießen, unless otherwise stipulated by mandatory law.

4. The invalidity or ineffectiveness of individual provisions of this contract shall not affect the validity of the remaining provisions of the contract. The parties are obliged to replace the defective provision with a provision that comes as close as possible to the invalid provision in factual, economic and legal terms. The same shall apply if there is a gap in the contract.

As of 08.12.2020