Publishing in JLUdata
Preliminary remarks
JLUdata is the research data repository on the JLUpub platform. In JLUdata, you can publish (including DOI registration) and permanently store research data that have been generated in the course of research activities at Justus Liebig University. The data is stored on storage systems in the IT Service Centre (HRZ) of the Justus-Liebig-University Giessen.
All members of Justus-Liebig-University Giessen can use JLUdata. They can log in using their HRZ ID. External users, e.g. doctoral candidates who are no longer working at JLU, can have an account created by sending an e-mail.
Login and start new submission
Please log on to https://jlupub.ub.uni-giessen.de by clicking the Login-button in the upper right corner and login with your HRZ-User-ID. External users, e.g. doctoral students who are no longer working at JLU, can request a user account by sending an e-mail to jlupub@bibsys.uni-giessen.de, stating their first and last name, their e-mail address and the type of publication planned (e.g. dissertation or data set). We will then create the account and you will receive an e-mail asking you to reset your password. Once you have changed your password, you can log in and start submitting.
To submit items, you can proceed as follows:
Click on the plus symbol in the menu bar on the left, then on “New” and then on “Item”.
Select the collection “JLUdata > Forschungsdaten” in the following pop-up window.
You will then be taken to a page for editing the submission.
Obtain DOI
At the top of this page, JLUpub shows you which DOI your dataset will receive. You can copy it and paste it into related documents if necessary.
Describing the data
The persistent identifier (DOI) is followed by fields for describing your data set using metadata. In the process of submitting your research data, you are asked for entering various information on the data set. The descriptive metadata serve primarily to enhance the findability and visibility of your data.
All information about a data set should be represented by the metadata to ensure optimal visibility and reusability of the data. This also applies, for example, to the assignment to (third-party) projects or the link to other resources and publications.
The following information is requested when entering your research data (mandatory fields are marked with *):
| Metadata field | Description | Field repeatable |
|---|---|---|
| Resource type* | Specification of the type of record | no |
| Title* | The title of your data set | no |
| Alternative title | Alternative title(s) of the data set (e.g. in another language) | yes |
| Creator(s)* | Last name and first name(s) of the person(s) who produced the data set | yes |
| Other contributors | Last name and first name(s) of other persons responsible for collecting, managing or otherwise contributing to the development of the data | yes |
| Other contributing institutions | Institutions responsible for collecting, managing or otherwise contributing to the development of the data | yes |
| Date of publication* | Date of the first publication of the data set. Month and day are optional. | no |
| Department/center/service facility* | Department, center or service facility where the data set was created | no |
| Identifiers | Specification of an already existing identifier for secondary publications | yes |
| Link to publications or further data sets | Specification of a unique identifier of the linked resource (e.g. publications related to the data or related research data) | yes |
| Language | Primary language of the data set, if applicable | no |
| Thematic keywords | Keywords to describe the content of the data set | yes |
| DDC classification* | Assignment of the data set to a DDC class | yes |
| Description* | Short description of the data set (“ReadMe”) | no |
| Comments for the university library | Comments on the dataset, e.g. if you want an embargo to be applied. This field is not visible after the document has been released | no |
| Sponsorship/funding institution | Name of the funding institution | yes |
| Project | Indication of the official funding number, if available, alternatively the project name | no |
Upload the files
Next you can upload the file(s). You can upload structured data (e.g. tables), images, audio files, video files, models, software and other research data. To upload files, you can use the area above the form and open your file folder via “browse”. Alternatively, you can simply drag and drop your file(s) into the browser window.
Please upload only files with a maximum size of 2 GB. If you want to upload larger files or amounts of data, please contact forschungsdaten@uni-giessen.de.
Please clarify before submission which files should belong to a record (searchable entry in the repository). A set of files and their metadata form one record in the repository. A DOI will be assigned for each published record.
JLUdata is generally not limited in the selection of file formats. However, there are generally no guarantees that certain formats will still be readable in the future. It is therefore advisable to convert your files into one of the recommended formats before uploading. Recommended formats for long-term archiving and information on possible conversions can be found here: https://doi.org/10.5281/zenodo.4041512
The JLUdata team will also provide advice on this issue.
Your files should be named clearly and meaningfully. If necessary, describe the contained files in a separate text file, which you upload together with the data files.
Licensing the data
A license regulates the rights of third parties to use your research data.
In its “Appeal for the use of open licenses in science” (2014), the Alliance of German Science Organizations recommends the granting of CC0- or CC-BY-licenses:
https://www.dfg.de/foerderung/info_wissenschaft/2014/info_wissenschaft_14_68/
Under “Creative Commons” in the drop-down list you can decide which rights of use you want to grant. If you choose no Creative Commons license, the regulations of the publishing contract and, if applicable, the copyright protection (https://rightsstatements.org/page/InC/1.0/?language=en) apply.
Before licensing, please make sure that you are authorized to grant a license for all data to be submitted. A subsequent modification of the selected license is only possible as long as the data set has not yet been published.
Publishing contract
Read the publishing license and confirm your agreement by ticking the box (required). Then send your data record by clicking on “+ Deposit”.
Done!
The metadata of your data set will be checked by the University Library and, if necessary, corrected and completed. Afterwards your data set will be added to the repository. Please allow us up to three working days for the approval.
Publishing a new version of your data set
Log in (see above) and open “My JLUpub” via the user profile menu at the top right. Under “Your submissions”, click on the “View” button to open the data set for which you would like to publish a revised or updated version. On the data set overview page click the button to create a new version to the right of the data set title. In the following pop-up window, enter the reason for the new version in the field provided, e.g. revised version, 2nd supplemented version, and click on “Create”. This will take you back to the page for processing the submission.
All fields are filled with the metadata of the previous version. If necessary, change and add the metadata for your new version of the document; the metadata for the older version are retained.
Under “Upload files” the previously published file is displayed. If necessary, delete the old version of your file before uploading the new file. Complete the submission by accepting the publishing contract.
The metadata of the new data set will be checked by the University Library and afterwards the new version of your data set will be added to the repository.
Contact
For questions and suggestions please contact: forschungsdaten@uni-giessen.de