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FAQ - English Version

FAQ concerning the new coronavirus (SARS-CoV-2)

General information

The keywords in the FAQ section are sorted alphabetically. You will find information on topics like:

Admissions tests, Booking and occupying rooms, Botanical Garden, Buildings, Business trips,

Campus areas / Buildings, Cases of illness / Suspected cases of illness, Child care/Children's sick days, Corona Occupational Health and Safety Ordinance, Coronavirus Basic Measures Protection Ordinance (CoBaSchuV), COVID-19 tests for employees,

Deliveries, Digital teaching, Employees, Events, Examinations, Excursions,

Finances, Free examination attempts, 3G at work, 3G in teaching/courses,

Habilitation procedures, Hygiene concept, Help and support - JLU helps, International mobilities,

Libraries, Masks, Mobile working, Normal course length,

Personal safety precautions, Quarantine cases, Research, Risk groups,

Sports facilities, Students with children, Studies and teaching, Studies and teaching under pandemic conditions, Summer semester 2022

Thesis defences, Travelling, Vaccinations, Vaccination days at JLU, Vaccination status, and working from home


Latest updates:

Coronavirus Basic Measures Protection Ordinance (CoBaSchuV) (valid from 26 May 2022)

Employees (new State ordinance, valid from 1 June 2022, mobile working)

Examinations (free examination attempt)

Studies and Teaching (use of rooms, masks, end of 3G rules)

Rooms (100% occupancy in the summer semester 2022)


Where can I find general information on the new coronavirus SARS-CoV-2?
General information on the new coronavirus SARS-CoV-2 is provided in the FAQ on the website of Robert Koch Institute (RKI).
General information concerning organisational questions about how to deal with corona is provided by the Hessian government.


Documents and forms

Disinfection:
Information on the disinfection of surfaces

Manual for the disinfection of surfaces

First aid: Information for first aiders on first aid during the pandemic

External service providers: Hygiene regulations for external service providers

Hygiene concept: Hygiene concept of JLU

Hygiene concept: teaching at JLU

Template for hygiene concepts

Form authorising employees who work on-site to collect medical masks / Overview of the pick-up areas for medical masks

Handout Corona self-tests with instructions for employees

How to behave in case of a positive corona test result (self-test or PCR test)

Face-to-face courses/Examinations:

Medial mask collection form / Overview of the pick-up areas for medical masks

University statutes regarding the corona pandemic

Law on temporary employment in higher education (WissZeitVG): Information on amendment

 

Booking and occupying rooms

Last updated 01 June 2022

All lecture halls and seminar rooms are available to all departments at JLU for examinations, committee meetings and attendance. From 01 April 2022 all rooms can be occupied at 100 percent again.

Wearing medical masks (FFP2 respirator or surgical mask) is still strongly recommended. The adhesive dots attached on the seats remain in place as a precautionary measure - in case the pandemic situation and the ordinance situation of the State of Hessen should make a reduction in occupancy necessary again.

Please also note the hygiene concept for the whole JLU, the hygiene concept for teaching at JLU, and the information on natural ventilation of rooms.

 

Campus areas / Buildings

Last updated 04 April 2022, 1 p.m.

Campus areas

According to the Coronavirus Basic Protection Measures Ordinance of the State of Hessen (CoBaSchuV, valid from 29 April 2022), 3G proofs are no longer required to enter JLU campus areas and buildings.


Access to buildings

The buildings of the JLU are open. Please observe the usual distance and hygiene rules.


Is the Botanical Garden open again?

Yes, the Botanical Garden reopened to the public on 20 March and the greenhouses will open on 11 April 2022.


Cases of illness / Suspected cases of illness / Quarantine cases

Last updated 5 May 2022, 6 p.m.


New quarantine rules from 29 April 2022


What to do in case of a positive coronavirus test (rapid test or PCR test) or in case of quarantine

According to new regulations, the quarantine period for people infected with COVID-19 lasts only five days. Testing oneself out of quarantine is no longer necessary! (An exception occurs for health care and care facilities. More information can be found here).

However, if symptoms of illness have appeared, isolation should be continued on one's own responsibility until no symptoms occur for at least 48 hours.

 

Employees and students are not allowed to enter the university during quarantine. Irrespective of this, JLU buildings should only be entered again once no symptoms have occurred for 48 hours.

 

In case of a positive test result, university employees have to inform JLU immediately by e-mailing both (Department C - Human Resources) and (Division B3 - Safety and Environment). Students are urgently requested to proceed in the same way.

The e-mails must contain first name, surname, status at JLU (employee/student), affiliation (organisational unit), whether mobile working is possible, and the duration of the quarantine (date of beginning and end).

As of 29 April 2022, unvaccinated household members of positively tested persons no longer have to be quarantined either. However, household members and close contacts of infected persons are advised to reduce their contacts for at least five days and to be tested daily.

The current legal regulations can be found at https://www.hessen.de/handeln/corona-in-hessen.

 

If you need assistance, please contact .

 

What should I do if I have symptoms?

Employees and students with symptoms should not enter the university. Employees must call in sick. If you have a fever, coughing or shortness of breath and other symptoms possibly related to COVID-19, contact your GP (via phone). As an employee, please inform your superior or your department, too, as you normally would with all other cases of illness.

 

What do I do if the corona warning app shows an increased risk?

In the case of an increased risk, there have presumably been encounters with at least one person who has tested positive for corona within the past 14 days. The warning app tells the person to

  • reduce contacts with other people,
  • be careful and stick to hygiene and safety measures and to,
  • contact a general practitioner, the medical on-call service on 116 117 or the public health department in case symptoms occur. There the further procedure will be coordinated.

 

Testing oneself in health and care facilities (in particular, staff with patient contact in the behavioral therapy outpatient clinic of Faculty 06 and Faculty 11).

In the case of an infection, there is a prohibition of activity on working in health and care facilities (including hospitals, clinics, surgeries and other treatment facilities). Testing oneself out of quarantine is still required here!
Activities with contact to patients may only be resumed when it can be proven that there is no longer a contagious infection (negative professional antigen test or PCR test with CT value above 30). The test result must be submitted to the responsible public health department.
These facilities include, among others, surgeries of other human medical health care professions. At JLU, these include the behavioral therapy outpatient clinic at Faculty 06 and, if applicable, other areas in which patients are examined or treated.
Hospitals also belong to these facilities. The regulation thus covers persons who work in clinical facilities of the UKGM and who have their workplace in buildings in which patients are also cared for or who have relations/contacts with patient care (not only for a few minutes) in the course of their work.
Persons who work in the preclinical facilities or in the research and teaching buildings of the JLU are not included - unless they also have relations to patient care or patient contact in the course of their work.

Corona self tests for employees

One test per week is available to employees in attendance, financed by the state of Hessen. Further information can be found here. JLU does not cover the costs for COVID-19 tests.

 

Coronavirus Basic Measures Protection Ordinance (CoBaSchuV)

Last updated 22 June 2022

The Coronavirus Basic Measures Protection Ordinance (CoBaSchuV, valid from 26 May until 22 June 2022) can be found here: Corona in Hessen. Recent definitions of proofs of vaccination and recovery can be found under § 3.

 

Disinfection of surfaces

Last updated 15 May 2020, 5 p.m

To guarantee that every member of JLU can disinfect all surfaces appropriately if needed, disinfectants are kept on hand for any disinfection that may be carried out independently. Please observe the information on disinfection of surfaces and the instructions for the disinfecting cleaning of surfaces.

 

Employees

Last updated 31 May 2022

Employees of the state of Hessen are expected to follow the RKI recommendations for protection against the coronavirus SARS-CoV-2. These particularly include the distance regulations (keeping a distance of at least 1.5 metres), hygiene measures, wearing a medical mask and regular airing of closed rooms.

Wearing medical masks (FFP2 respirator or surgical mask) is still strongly recommended in all JLU buildings, especially in places where appropriate distance cannot be kept. For further information, see here. Employees working on JLU premises will continue to have the opportunity to test themselves at least once a week with Corona self-tests provided through JLU.

Official instructions on how to deal with the coronavirus in the official divisions of HMWK (valid from 1 June 2022 until further notice)

 

3G regulation at the workplace

With the Coronavirus Basic Protection Measures Ordinance of the State of Hesse (CoBaSchuV, valid from 2 April 2022), the obligation to prove 3G status at  universities is no longer applicable.

 

Mobile working

It is still possible for JLU employees to engage in mobile working / home office by individual agreements with their supervisors, provided that the type of work is suitable for working from home / mobile working.

In the case of mobile working, employees’ availability by telephone or electronic means must be ensured.

What do I need to keep in mind when I deal with official documents while working from home?

  • Please only take home the documents specifically required for your work. You should only keep these documents at home as long as you work with them (do not leave them at home after you finished working with them).
  • Transport the official documents in a sealed container, e.g. in a notebook case or briefcase.
  •  Keep the official documents locked away while you work from home when you do not use or need them for a specific task.
  • Third parties (including family members) must not gain access to the official documents while you work from home. This also applies to using them on a computer. You must also ensure that the official documents are not accessible when you leave the room either by locking the door, by keeping them under lock and key or, if you work with them on your computer, by using password protection.

 

Corona Occupational Health and Safety Ordinance

The Corona Occupational Health and Safety Ordinance has been extended until 25 May 2022. Several points have been amended, to which we would like to draw attention:

 

1. Risks of the disease, protective effect of vaccinations

The Corona Occupational Health and Safety Ordinance now includes an obligation for employers to inform employees about the risks of COVID-19 disease and existing options for vaccination: As you know, the novel coronavirus (SARS-CoV-2) is responsible for the global COVID-19 pandemic. The risk of becoming seriously ill or dying is considerable, especially in view of the highly contagious virus mutations. Vaccinations have a high individual protective effect against the disease and can help contain the pandemic by also reducing virus transmission. We therefore urge you - for your protection and the protection of others - to take advantage of the numerous vaccination offers. Information from the RKI.

Please note the information provided by the Hessian Ministryof the Interior and Sport (HMdIS), including a sample instruction:

Risks of COVID-19 disease (source: RKI):
In the vast majority of cases, the disease is mild. The probability of severe and even fatal courses of the disease increases with age and pre-existing diseases.

The Robert Koch Institute therefore continues to assess the health risk of the unvaccinated or only once vaccinated population in Germany as high overall. For those who have been fully vaccinated, the risk is assessed as moderate. A current version of the RKI's risk assessment can be found at the following link: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikobewertung.html. It is recommended to take advantage of the offers for vaccination against COVID-19.

Vaccination options
JLU offers vaccination days (for more information and dates, please see here). This offer applies not only to JLU students, but to all other members and employees of JLU, such as lecturers, scholarship holders, doctoral students, visiting scientists and so on.

Independently of our vaccination days, you can get vaccinated at the "Impfambulanz" (information at: https://corona.lkgi.de/impfambulanz/) or in the vaccination centre (information at: https://corona.lkgi.de/impfcenter/) of the district of Giessen. Furthermore, many general practitioners and specialists continue to offer vaccinations. You can discuss your medical questions with them. More information on vaccinations can be found at https://corona-impfung.hessen.de/fragen-und-antworten-zum-impfen-in-hessen/sofortimpfung-f%C3%BCr-alle.

If you have already had a COVID-19 infection, you can have a single dose of the vaccine six months after the PCR-confirmed infection. However, given the increasing availability of vaccine and the safety of vaccination after SARS-CoV-2 infection, a vaccine dose can be given as early as 4 weeks after the end of COVID-19 symptoms. Vaccination is possible with all four vaccines licensed in the EU.

 

2. Vaccinations are also possible during working hours

Employees must be released from work to take advantage of vaccination offers if these fall within working hours.

 

3. Hygiene concepts

In accordance with the Corona Occupational Health and Safety Ordinance, company hygiene plans must be drawn up, updated, implemented and made accessible in a suitable manner- as already before. For this purpose, the occupational health and safety regulations and the industry-specific practical aids of the accident insurance institutions must continue to be consulted. Further information

 

4. COVID-19 self-tests

Employers must continue to offer the opportunity for rapid or self-testing at least once a week for all employees working on-site. The tests are available to all employees in attendance. Further information, including how to order tests

 

5. Personal protective measures

The known personal protective measures must continue to be observed. Operational contacts and the simultaneous use of rooms by several persons should still be reduced to the necessary minimum. Mobile working can make an important contribution to this. Protection against infection must also be ensured during break times and in break areas.

 

6. Medical masks

Employers must still provide at least medical masks where other measures do not provide sufficient protection.

 

Additional children’s sick days for employees with statutory health insurance

If childcare facilities or schools are temporarily closed due to the coronavirus pandemic, if they cannot be entered (e.g. due to segregation obligations) or if they cannot accommodate an employee’s child because they only operate in a restricted manner, or if attendance is exempted by recommendation of the state government, it must be examined whether mobile working is possible.

Parents can claim child sickness benefits for the period up to and including 23 September 2022 even if their child is not ill but has to be cared for at home because a childcare facility (day care centre, after-school care centre or day nursery), school or a facility for people with disabilities is closed or has restricted access. This means: a childcare facility or school is closed by the authorities due to the pandemic, access to the facility or times are restricted or compulsory attendance at classes has been suspended (e.g. homeschooling, distance learning). This also applies if a child is prohibited from attending a childcare facility or school due to a rapid test result. Child sickness benefits can also be claimed if the child does not attend a facility on the recommendation of the authorities.

The prerequisite for using the children's sick days (in addition to caring for the sick child) is that

  • compulsory attendance at school is waived or access to childcare is restricted, or the child does not attend the facility on the basis of an official recommendation.
  • the child is younger than twelve years of age or disabled and dependent on assistance.
  •  no other person living in the household can supervise, look after or care for the sick child.

The aforementioned preconditions must be proven to the health insurance in a suitable manner (the health insurance may demand the submission of a certificate from the institution or school). The Federal Ministry for Family Affairs, Senior Citizens, Women and Youth (BMFSFJ) has developed a sample form for this purpose.

For more information, please see: Fragen und Antworten zu Kinderkrankentagen und Kinderkrankengeld - Bundesgesundheitsministerium.

Please submit an informal application (preferably by e-mail) to the responsible person at the HR department (see Zuständigkeiten im Dezernat C — Dezernate) via your direct supervisor and indicate the period of leave and its reason (e.g. quarantine of the child).

To apply for child sickness benefit, please contact your health insurance company.

 

How long can I use the children’s sick days for?

For the year 2022, you are eligible for 30 days of children's sick days per child. If there are two children, each parent is entitled to 60 days; the maximum entitlement for both parents in total is 130 days in a calendar year for three or more children. Single parents receive 60 days per child, with a maximum of 130 days for three or more children.

While receiving children's sick pay, employees are entitled to unpaid leave from work.

 

How much of my pay will be reimbursed?

Sick pay is usually 90 per cent of the net pay from the insured person's contributory pay and is reimbursed by an employee's health insurance.

 

I tested positive for SARS-CoV-2/have been in close contact with an infected person. What do I do?
Please follow the instructions provided at the section "Cases of illness / Suspected cases of illness".

 

Risk groups and safety measures

For employees with an increased individual risk of a severe course of disease as a result of a COVID 19 infection, all measures to enable them to work at their workplace in accordance with the applicable hygiene and distance rules must be examined. In particular, the allocation of a single room, working during off-peak hours or the allocation of different tasks (for employees: via transfers or secondments within their contractually agreed remuneration group, for civil servants: via the employer’s directive powers) must be examined.

If it is not possible for employees with an increased individual risk of a severe course of disease as a result of a COVID 19 infection to work on-site even with protective measures, mobile working may be granted for up to 100% of the individual scope of employment. Proof of an employee’s health risk needs to be provided in the form of a doctor’s certificate. The costs for this must be borne by the employees themselves.

If neither working from home/mobile working (e.g. due to the special features of the tasks) nor on-site working with protective measures is possible, first the plus hours on an employee’s flexitime account, overtime and extra hours will be used to compensate that fact. Only once these hours are used up can a decision be made - on the basis of an occupational health examination - on granting exceptional paid leave within the framework of dutiful discretion, weighing the duty of care and the fulfilment of the duty to provide services and the functioning of the administration.


Law on temporary employment in higher education - Maximum time within temporary employment extended for doctoral students and postdocs

As a result of the COVID 19 pandemic, there are various restrictions on the work or research projects of scientific and artistic staff, in particular due to pandemic-related closures of laboratories, libraries, etc. Scientists and researchers in their qualification phase according to Section 2(1) (§ 2 Absatz 1) of the law on temporary employment in higher education (Wissenschaftszeitvertragsgesetz, WissZeitVG) are particularly affected by these restrictions, as they are subject to the maximum time limits of six years before and six years - in the field of medicine nine years - after the doctorate according to Section 2(1) points 1 and 2 (§ 2 Absatz 1 Satz 1 und 2 WissZeitVG).

Against this background, the total permissible fixed-term limit in accordance with Section 2(1) (§ 2 Absatz 1 WissZeitVG) has been extended by 6 months for employment relationships existing or having existed between 1 March 2020 and 30 September 2020 as of 1 March 2020 as stated in Section 7(3).

The statutory ordinance of the Federal Ministry of Education and Research (WissZeitVG-Befristungsdauer-Verlängerungs-Verordnung-WissBdVV), which comes into force on 1 October 2020, extends this maximum fixed-term limit for the above-mentioned employment relationships by another six months. 

For employment relationships that have been newly established between 1 October 2020 and 31 March 2021, the total permissible fixed-term period under Section 2(1) points 1 and 2 (§ 2 Abs. 1 Satz 1 und 2) according to the law on temporary employment in higher education (WissZeitVG) is extended by six months.

Further information (entitled persons, application, etc.) on the amendment of the WissZeitVG can be found here.

 

Maximum duration of fixed-term civil servant or employment contracts for (qualification) professorships ("tenure-track professorships") and junior professorships extended

In view of the corona pandemic and the associated restrictions on the scientific community, the Minister of Higher Education, Research and the Arts has decreed the following: The total permissible duration of employment in a temporary civil servant position or in a fixed-term contract as a (qualification) professor ("tenure-track professorship") can be extended by six months if a civil servant position or a fixed-term employment contract exists between 1 March 2020 and 30 September 2020 or between 1 October 2020 and 31 March 2021. For junior professors, the existing contract can be extended up to twelve months. Applications for extensions must be submitted to the Department of Human Resources through the usual official channels. This means that a brief explanation on the effects of the pandemic must be submitted via the dean's offices. In this context, the Executive Board at JLU points out that the targets defined within the contracts for holders of (qualification) professorships ("tenure-track professorships") are generally to be achieved in their entirety, so that even without extending the temporary civil servant position or a fixed-term employment contract, the possibility to take the effects of the corona pandemic into account within the interim or the final evaluation procedures should exist.


COVID-19 self-tests for employees

JLU offers employees working in presence at least one Covid 19 self-test per week. The tests are carried out on a voluntary basis by the respective employee.

Handout COVID-19 self-tests with instructions for employees

 

How/where do I get a self-test kit?

The test kits provided by the state of Hessen are distributed via the management of the respective faculties, institutions and facilities. If you run short on test kits, please order new test kits via e-mail at corona@uni-giessen.de. Please always indicate the total number of tests needed.

 

Who gets a COVID-19 self-test kit?

All persons in a service or employment relationship at JLU are considered employees. Student assistants are only taken into account if they are required to work on site, i.e. at the workplace, regularly and not just for a few hours. Visiting lecturers ("Lehrbeauftragte"), persons with a contract for works and services (Werksvertrag), scholarship holders and emeriti are not included in this group of persons.

 

How do I conduct a self-test?

The self-tests do not require supervision by trained personnel. Please follow the respective instructions for use for the correct application of the tests.

 

Please note: Self-tests can only be a single component to create additional security. Irrespective of this, it is still essential - for one's own protection and for the protection of others - to observe the hygiene and distance regulations (thorough hand washing, disinfection, keeping a distance of at least 1.5 metres from each other), to wear medical masks (unless medical masks are compulsory to wear anyway) and air rooms regularly.

 

What do I do if my test result is positive?

For information on what to do in case of a positive test result, please see here.

 

Disposal of used self-executed tests

Do I need to wrap and dispose every single one of my used test kits in a plastic bag?

No, used test kits can be disposed in the waste containers for residual waste as these are already lined with plastic bags. The Umweltbundesamt does not see the need for any special requirements for the disposal of waste from vaccination and testing centres. Therefore, no further arrangements need to be made for the disposal of self-executed tests at the university either.

If you would like to do so, you are welcome to wrap your test kit in paper towel before throwing it into the residual waste (at the place where you took the test) - however, this is not mandatory or necessary. After performing the test, please clean the surface with a damp paper towel and standard household products (for example, a drop of dishwashing liquid from your tea kitchen). You can also throw that paper towel into the residual waste.

 

How should test kits be disposed if they show a positive test result? Can I just throw them into the residual waste or do I have to label them in any specific way?

Firstly, please make sure you follow the instructions on the test kit on how to behave in case of a positive result. A positive test can be disposed in the residual waste as well. The bins are emptied on a daily basis by the cleaning service who always wear masks and gloves when emptying the waste bags.

Further information on the disposal of self-executed tests can be found here (Umweltbundesamt) and here (Robert Koch-Institute).

 

How informative/sensitive are the self-tests?

A COVID-19 rapid test where you take the swab sample by yourself is less sensitive than a PCR test. In order to obtain a positive test result, a larger amount of virus is necessary compared to the PCR test. A positive test initially represents a suspicion of SARS-CoV-2 infection and is not a diagnosis of SARS-CoV-2 infection. The final diagnosis is made by the subsequent RT-PCR test. A negative test result does not exclude an infection and it does not invalidate the hygiene rules.

 

How long is a negative test result valid?

A negative rapid test result is always only a snapshot. The applicable hygiene and distance regulations must still be observed. According to the RKI, the validity of a self-test is limited in time, so that there is a distinct possibility that a negatively tested person will test positive the next day. The negative result should therefore only be understood as such over a period of several hours.

If you have symptoms that may indicate COVID-19 despite a negative test result, isolate yourself and contact your general practitioner or 116 117 immediately.

 


Events

Last updated 4 April 2022, 2 p.m.

Please take note of these regulations for events that are not related to university teaching:

For workshops, congresses and other public events, you must create a social distancing and hygiene concept in which you lay out the type and size of the event and describe special protective measures. You can also use the planning tool “Hygienekonzept für Veranstaltungen”, which takes into account the currently valid regulations. Your concept must be sent to corona@uni-giessen.de.

 

Catering

It is generally permitted to offer food and beverages. Applicable hygiene regulations for offering and serving food and beverages should be observed.

 

Financial risks

Please always keep in mind that given the uncertain development of the pandemic, greater financial risks may arise if overnight stays, catering, etc. have to be canceled at short notice. We recommend that you take the following into account when negotiating the respective cancellation conditions:

  • When making contracts of all kinds (in particular room rental contracts, catering, bookings of hotels or flights, etc.), it must be ensured that these can be canceled at short notice due to the pandemic. When booking hotels, this can usually be done by booking a possibly slightly more expensive room option with a free cancellation / rebooking option. When booking flights, the options indicated by the respective airlines / booking portals must be observed.
  • If individual contract negotiations are carried out (room rental agreements such as the Kongresshalle or catering), a possibility of short notice cancellation (3 to 5 days before the start of the event / time of performance) must be agreed upon. If possible, the contract should include a note that any incurred cancellation fees are capped to a maximum of 50 percent of the order amount.
  • Possibly incurred cancellation costs must be borne by the JLU cost centre that financed the event in the first place.
  • If JLU cancels an event and external participants have to cancel their hotels, flights, etc., incurred costs will not be borne by JLU. Cancellation costs incurred by external parties must be asserted by them, for example with their own employers.
  • The information provided by Department D - Finance and Accounting/Procurement on the reimbursement of travel costs and cancellation costs apply.

 

Examinations

Last updated 25 May 2022, 11 a.m.

Wearing medical masks (FFP2 respirator or surgical mask) is still strongly recommended in all JLU buildings, especially in places where appropriate distance cannot be kept. For further information, see here.

JLU provides stocked medical masks for participation in a presence examination and for presence lectures. The masks will be distributed through the lecturers or those responsible for the examinations. The masks should not remain at JLU and should be taken with you after the course or exam.

The obligation to use FFP2 respirators still only exists in a few individual cases due to occupational health and safety regulations.

 

Statutes of Justus Liebig University Giessen on divergences in study and examination law during the Sars-CoV-2 pandemic:
Special regulations for teaching and examinations during the pandemic can be found in the so-called Corona Statutes of JLU, which are regularly adapted to the pandemic situation by the committees of JLU.

 

Will admissions tests take place?

Some subjects or courses of study at JLU require an admissions test. You will find further information on admissions tests here.

 

Will on-campus examinations in the responsibility of JLU take place?

In general, face-to-face examinations can take place in accordance with current regulations and with the hygiene concepts of the JLU. The possibility of offering alternative examination formats that do not require attendance also exists in the summer semester 2022 due to the so-called Corona Statutes of JLU.

We ask students to comply with the obligation to wear masks during lectures and examinations and in JLU buildings in order to protect themselves and others against infection.

Should the regulations cause unacceptable cases of hardship for individual students, these students are asked to contact the Staff Division Studies, Teaching, Further Training and Quality Assurance (StL) via . Those students enrolled in a state examination course of study should contact the respective examinations office.

 

Notes for lecturers:

  • The ventilation of the lecture halls and seminar rooms has been checked. If there are particularities to take note of regarding ventilation, this information is available on Stud.IP via the room search.


Can online exams be offered?

It is curently not possible to take online-based, synchronous examinations via online tests on ILIAS (or similar systems). This means that a real-time, time-limited online test is no substitute for final examination for a module. Teachers can either opt for other forms of examination or follow the above-mentioned notes on examinations that require physical presence.

 

Is there a special free examination attempt regulation due to the pandemic situation?

The comprehensive free attempt regulation for all examinations has been extended for the summer semester 2022. For these examinations under the responsibility of JLU, the following applies: Any failed attempt, i.e. a not passed attempt (nicht bestanden), after 12 March 2020 will be counted once as an open attempt and will not be counted towards the number of possible examination attempts. Federal or state regulations on state examinations remain unaffected by this regulation.

 

  • The free attempt regulation applies to all examinations which fall under the responsibility of JLU, including resits (retake examinations) of the winter semester 2019/20, the summer semester 2020 and the winter semester 2020/21, which actually take place or have taken place after 12 March 2020.
  • The following applies to courses of study culminating in a state examination: The free examination attempt regulation does not apply to state examinations themselves, which are not encompassed by university regulations. To all module or other examinations or forms of assessment that are carried out at the university, however, the regulation applies. The only exception to this is the study of veterinary medicine, where the number of resits / retake examinations is limited to two in accordance with § 17, section 1 of the veterinary regulations for registration (Tierärtze-Approbationsverordnung). In all other courses of study culminating in a state examination, it is up to the university to define the number of examination attempts in the university part of the course of study by official regulations.
  • If a module component examination has been passed on its own, but the module examination as a whole has not yet been passed due to a compensation (regarding the grades) with the other module component examination - which was not passed before 12 March 2020 - a repetition of the examination attempt passed after 12 March 2020 is possible.
  • A repetition is possible if a compensatory examination was successfully passed, but the module component examination is not passed as a whole as a consequence of the unsuccessful first attempt (prior to 12 March 2020).
  • If the first attempt or the compensatory examination was not passed, but the module examination was passed in total by means of grade adjustment, a repetition is possible though not necessary.
  • Each examination provided for in the examination regulations (in a specific subject or module), there may be one further attempt if any first attempt was not passed.
  • The regulation applies to all examination attempts following 12 March 2020, i.e. it does also hold true for mere resits, even though the original examination took place before 12 March 2020.        
  • Students who are obliged to take at least one examination attempt per semester will not face any negative consequences in light of the fact that the free attempt is considered “not taken”.
  • The free examination attempt regulation also applies to take-home tests, in which tasks are completed and digitally submitted within a short period of time (less than one day).

What if I cannot take part in an examination due to illness?

Anyone who cannot take part in an examination for which JLU is responsible due to illness must in any case deregister with the respective examination office before the examination. A non-appearance at the examination date without prior deregistration is considered a failed attempt. However, against the background of the Corona pandemic, the obligation to present a medical certificate does not apply (cf. §4 Para. 5 of the statutes of Justus Liebig University Giessen on divergences in study and examination law during the Sars-CoV-2 pandemic; cf. Corona Statutes of JLU).

Until the end of the summer semester 2022, students have the possibility to opt out of in-person examinations twithin the responsibility of JLU in order to take the exam at a later point in time, as long as there are reasons for this decisions that pertain to the coronavirus pandemic. This will cause no further disadvantages (cf. §4 Para. 5 of the statutes of Justus Liebig University Giessen on divergences in study and examination law during the Sars-CoV-2 pandemic; cf. Corona Statutes of JLU).

 

Will examinations within the responsibility of the state examinations office take place?

State examinations may in general be carried out at JLU in compliance with hygiene and safety regulations. Please contact the state examination office responsible for your course of studies in order to find out whether on-site examinations at JLU are being held or whether alternatives are offered.

Further information can also be found on the homepages of the individual faculties.

 

Future teachers: First state teaching examination

The Hessian Teachers' Academy (Hessische Lehrkräfteakademie, HLA) is responsible for all examinations within the first state teaching examination. All regulations in this context are designed at the Hessian Teachers’ Academy. Please check their website for updates regularly.

 

Finances

Last updated 31 March 2022, 9 a.m.

Project funding

Detailed information on how to proceed with the project management funded projects can be found here.


Deliveries of goods / Orders

Detailed information on deliveries of goods and orders can be found at the FAQ section deliveries of goods / orders.


Goods: Placing orders and reveicing deliveries

Last updated 10 May 2022

Can orders still be placed?
Orders that are necessary may be placed in accordance with the regulations for procurement at JLU.

 

Can I place orders via JustOS?

The JustOS online shop is available to all employees within the JLU network. You can register with the access data that you used before the deactivation of JustOS. For technical reasons, JustOS is not accessible via VPN, which means that orders cannot be placed while working from home or mobile working.

Please make sure that your area is physically accessible to our suppliers and that a previous arrangement is made about the specific way of delivery. That way, additional costs for unnecessary and unwanted returns can be avoided (also refer to the question “How can I receive deliveries of goods?”)

If you have further questions, please get in touch with your colleagues at the departmental section Procurement and Materials Management (Beschaffung und Materialwirtschaft) or send an email to materialwirtschaft@admin.uni-giessen.de.

 

Procurement of CO2 measuring devices, air purification systems and safety devices for controls of 3G-proofs

Due to the reduced number of persons in lecture halls and seminar rooms resulting from the protective measures (keep distance - observe hygiene rules - wear medical masks - regular and sufficient airing of rooms), we assume that the risk of transmission of SARS-CoV-2 is low. Against this background, JLU cannot procure any CO2 measuring devices or air purifiers from central budgets or from budgets of any institutions at JLU, such as professorships, institutes, centres.

 

Procurement of disinfectants, masks and disposable gloves 

The above-mentioned products can be ordered via the online shop JustOS. Please check whether the required material may be obtained from a JustOS supplier in advance (see below for information on individual products).

If any articles are required and offered by a supplier that are not listed in the JustOS catalogue, these articles can be ordered using the "Freitextbestellung" function. (If you need assistance with this, a colleague of the Procurement and Materials Management (Beschaffung und Materialwirtschaft) will be happy to assist you.)

For orders that cannot be placed via the JustOS online shop, please download and use the order form provided at the form page of Financial Department.

Whenever procuring disinfectants, masks or disposable gloves - regardless of the procurement channel - the general principles of budgetary law of economics and thrift (allgemeinen haushaltsrechtlichen Grundsätze der Wirtschaftlichkeit und Sparsamkeit) must be observed. In special cases, there is the possibility to obtain already procured quotas of these product groups. Therefore, prior to placing an order on your own responsibility, please contact the Procurement and Materials Management, e.g. by e-mail to materialwirtschaft@admin.uni-giessen.de. A colleague will support you in finding a cost-effective procurement.

Notes on the individual products:

The general availability of the necessary materials is currently very inconsistent. Under certain circumstances, an article might be marked as available while ordering, yet restrictions may arise up to the point of delivery or the supplier may make changes to the product’s quantity. This is due to the general market situation in this sector which the university has no influence on. Consequently, the current situation sometimes requires quick reactions or alternative ways of placing orders.

However, the following requirements must always be met:

- Procurements have to be dependent on requirements

- Deliveries and services must be billed in the name of and for the JLU (no privately prepaid invoices/Vorlagenrechnung)

- Payments are only made after the delivery / service has been completed (no deposits/ preliminary payments, unless these are required by law or contract)

 

How can I receive deliveries?

Suppliers cannot be granted unrestricted access to JLU buildings. To guarantee a working supply chain, please fill in your telephone number (business or mobile number) on the respective order form so that arrangements can be made on how and where exactly the goods are delivered that day. Please make sure that a person authorised to receive the delivery is available in your work area during the agreed time of delivery.In case that you have not yet filled in your telephone number on the respective forms, please get in touch with your suppliers and let them know about how to contact you.

Please note that the service to send deliveries for work to your home address, which has recently been offered by suppliers, is generally not allowed. The delivery address remains the work address. Deliveries for employees who are working from home because they belong to the group at increased risk of a serious course of disease due to their age, previous illnesses or a suppressed immune system are excluded from this regulation. In these exceptional cases, orders of office supplies may be delivered to the respective home address.

If buildings are locked, signs should be put up indicating the telephone number of the respective janitors and/or the respective post office in order to make sure that the suppliers are provided with sufficient information on how to deliver the order.

Taking into account all hygiene and safety recommendations, a delivery as usual to the office or laboratory is possible. The delivering persons must then be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.

 

How do I proceed in case of necessary on-site installation or assembly work?

Please note that the delivery of furniture, large appliances and other equipment may require the assembly by external service providers in individual cases. In these cases, it is also necessary to clarify in good time - before the respective delivery - how access for the external persons can be granted. To ensure that your orders can be delivered and assembled, please state a telephone number (business or mobile number) on the order form provided so that you can agree with your deliverer on how to handle the delivery and assembly.

Delivery and assembly is possible under consideration of the hygiene rules for external service providers. The delivering persons must be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.


Hygiene concept

Last updated 1 April 2022, 3 p.m.

The hygiene concept of the whole JLU you can find here as well as the hygiene concept for teaching at the JLU. A template for a hygiene concept for non-teaching events can be found here.

 

Hygiene rules for external service providers

Last updated 5 May 2020, 8:50 a.m.

Outside persons, such as tradesmen or external service providers, who show cold or flu symptoms are also forbidden from entering the JLU.

Before undertaking any work at JLU, outside persons must be informed about and asked to always comply with the prescribed precautions regarding personal hygiene, i.e. regular, correct hand washing and consistent observance of coughing and sneezing etiquette.
Contact with members of the university must be restricted as much as possible. Where contact is necessary, a sufficient distance between persons (at least 1.5 meters) must be observed.

All names of external service providers and the dates of their work at JLU must be recorded by the contractor and communicated to the responsible caretakers.
If companies undertaking work at JLU need break rooms or areas for their employees, they have to apply for these in advance. The contractor will assign the break rooms / areas. Hygiene rules for external service providers


Help and support - JLU helps

Last updated 18 February 2022, 1:30 p.m.

Where can I find psychological support during the coronavirus crisis?

You can find an overview of the various psychological support services at JLU here. In addition, Faculty 06 - Psychology and Sports Science provides information and an overview of support services. International students and doctoral candidates can also contact the team at the International Office for various counselling and support services: https://www.uni-giessen.de/internationales/kontakt/


How can I help during the corona crisis?

During the currently very difficult situation, the University Hospital Giessen and Marburg (UKGM) is once again calling on students for their support in health care. UKGM is looking for students who are willing to take part in crisis helper training courses to help in care facilities (if available timewise). For more information see here

If you have completed the training in nursing and are interested in providing help and/or have any questions, please email gunhild.flemmer@uk-gm.de or alexander.pielka@uk-gm.de.

JLU has set up a donation account to support students who are in financial need due to the corona pandemic. Information for students on financial support offered by the Federal Ministry of Education and Research (Bundesministerium für Bildung und Forschung, BMBF) can be found here.

In addition to the initiatives of individual faculties (e.g. Veterinary Medicine, Department of Organic Chemistry, Faculty of Psychology and Sport Science), JLU members and staff equipped with urgently needed materials and/or skills can obtain information on how to help at www.giessen.de/giessenhilft. Here, the city of Giessen has set up an area with offers of help during the corona crisis.

Information by the 'Unfallkasse Hessen' on insurance cover for helpers during the corona crisis

 

JLU's Pandemic Plan

Last updated 22 March 2020, 2 p.m.

JLU implemented the pandemic plan on 20 March 2020. The pandemic plan defines the responsibilities, organisational measures and communication channels at JLU during a pandemic. In this context, the individual institutions must draw up their own operational pandemic plan. A template can be found here.

Please note: The pandemic plan provides a framework for general measures in the event of a pandemic - not only during the current corona pandemic. It does not regulate every detail. Due to the very dynamic development, further more concrete details and advice will be supplemented by circular emails.

Specific information on the current corona pandemic can be found under other keywords in the FAQs. These instructions must be followed.

If suitable pandemic materials are to be procured in the event of a pandemic, the superior authority will direct this order. The pandemic materials will be provided by the university management. In this case, the known contact persons from the respective areas will be informed immediately by email about the further procedure.


Libraries

Last updated 25 May 2022, 1 p.m.

As of the summer semester 2022, which once again takes place as an attendance semester at JLU, the opening hours of the library system, which have been partially restricted up to now, can be extended once again, and all reading places can be made available for use.

Since distance for hygiene purposes cannot be maintained under these circumstances, but the infection figures are at a consistently high level, it is still strongly recommended that guests, employees and students continue to wear masks (FFP2 respirator or surgical mask), especially in places where appropriate distance cannot be kept. For further information, see here.

You can find more information regarding opening times and the use of the libraries on the Universiy Library’s website: FAQ UB Corona. In urgent cases, please call the library system’s information hotline at 0641 99 14032 or contact write an e-mail.

 

Personal safety precautions

Last updated 24 May 2022, 11 a.m.


Masks at JLU

Wearing medical masks (FFP2 respirator or surgical mask) is still strongly recommended in all JLU buildings, especially in places where appropriate distance cannot be kept. For further information, see here.

 

Urgent recommendation to wear a mask at JLU

Wearing a medical mask (FFP2 mask or surgical mask) is strongly recommended in all JLU buildings (especially where sufficient distances cannot be kept). Unfortunately, the pandemic is not yet over, so wearing a verifiably protective medical mask should not be avoided. Please see the requirements of the Hessian Coronavirus Basic Protection Measures Ordinance (CoBaSchuV), which establishes that every person is required to behave in such a way that he or she does not expose himself or herself or others to unreasonable risks of infection. The general recommendations concerning hygiene and the wearing of a medical mask, especially indoors and in crowded situations, should be taken into consideration on one's own responsibility and should be adapted to the individual situation. (§ 1 Para. 1 CoBaSchuV)

 

Distribution of stocked masks

1. Medical masks for employees: Collection form

So-called surgical masks are made available to employees working on-site if needed for as long as they are still in stock. The masks can be requested using this form (masks can be collected for a maximum of 3 weeks). When collecting the surgical masks, the form is to be submitted at the pick-up point - filled out completely by each employee and signed by the respective supervisor. Also see this overview of the pick-up areas for medical masks.

 

2. Masks for face-to-face teaching (for students and lecturers): Collection form

One (centrally funded) surgical mask is issued per person and face-to-face event if needed for as long as they are still in stock. FFP2 masks are only available for exams and in exceptional cases. A handout on how to issue surgical masks for examinations/presentations can be found here.

 

The obligation to use FFP2 respirators still only exists in a few exceptional cases due to occupational health and safety regulations. Individual cases can include, for example, internships with practical components, such as laboratory courses, handling test persons in out-patient departments, etc. Please note any separate requirement for FFP2 masks on the collection form.

 

How can I protect myself from a coronavirus infection?

  • If possible, keep some distance from other people (ca. 1.5 metres).
  • Pay consistent attention to your personal hygiene, especially by regular, correct hand washing and by consistent adherence to proper etiquette when you have to cough or sneeze. Hand sanitizer dispensers are located in the restrooms on JLU’s various campus areas. There, you will also find instructions posted for correctly washing and disinfecting hands.
  • Generally avoid touching your mouth, eyes and nose with your hands.
  • Air your room regularly as described in the information on how to air rooms.
  • Get vaccinated against the coronavirus.

We aditionally refer to “The 10 most important hygiene tips” of the Federal Centre for Health Education (BZgA).


First aid

First aid must also be provided during the corona pandemic. Information for first aiders can be found in our information sheet on first aid activities during the corona pandemic.


Research

Last updated 5 April 2022, 8 a.m.

How should research be organised during the pandemic?

The research work will continue as planned under the given conditions - and taking into account the necessary hygiene and safety requirements. A variety of solutions have been found and processes reorganised for this purpose. If you have any further questions about the organisation of the research processes, please contact the Vice-President for Research and Graduate Studies by e-mail: .

Information on the organisation of conferences can be found in the section "Events".

Working from home or mobile working can be used where possible (see also “Employees”). In the case of mobile working, availability by telephone or electronic means must be ensured.


How do I proceed with the project management of funded projects?

The donors and external funding sources of research projects are responding to the corona crisis by adapting their regulations on project implementation/funding management (submission deadlines etc.). In many cases, the project managers are also informed directly by the donors/external funding sources. You can find detailed information here.

 

Financial support for DFG-funded research extended the during the coronavirus pandemic

The Joint Committee of the German Research Foundation (DFG, Deutsche Forschungsgemeinschaft) has decided to extend financial support for DFG-funded research work in view of the ongoing adverse effects of the corona virus pandemic. Further information on the possibility of applying for corona emergency measures for research projects that have already been extended in a cost-neutral manner as well as on the cost-neutral extension following corona emergency measures can be found here.

 

Law on temporary employment in higher education changed - Maximum time within temporary employment extended by six months for doctoral students and postdocs

Further information can be found here.

 

Sports facilities

Last updated 4 April 2022, 11 a.m.

Can I currently use the JLU sports facilities?

The outdoor sports facilities of JLU can generally be used by JLU students and employees. The indoor sports facilities of JLU are only available to the Institute of Sports Science (Faculty 06) and the Academic Sports Service (ahs).

 

Under which conditions can courses of the Academic Sports Service (ahs) take place?

Please refer to the FAQ of the ahs concerning face-to-face courses. The ahs still holds digital sports classes, too.

 

Studies and teaching

Last updated 06 April 2022, 10 a.m.

Counselling
How do I get in touch with the student advisory service?

The central student advisory service (ZSB) is of course available for students. You can get in touch via telephone (during the regular office hours at 0641 99-16223), email (zsb@uni-giessen.de) as well as via video or face-to-face counselling. Face-to-face appointments are only possible in accordance with the current 3G regulation and after making an appointment via email. Please briefly state in your email what you would like to discuss during your appointment.

 

Where can I find psychological support during the coronavirus crisis?

You can find an overview of the various psychological support services at JLU here. In addition, Faculty 06 - Psychology and Sports Science provides information and an overview of support services.

 

Are lecturers currently offering office hours?

Face-to-face office hours may take place unless the pandemic situations changes to the worse. We kindly ask all lecturers to provide information on dates and on how to get in touch with them on the websites of the respective faculties, institutes and departments. Please indicate if your office hours take place online or in person.

 

Student hotline Call Justus

“Call Justus” (CJ) is still available under 0641 99 16400 (from Monday to Friday from 8.30 a.m. to noon and from 1 p.m. to 5 p.m.)


Digital teaching

All information on digital teaching during the summer semester 2020 is available at www.uni-giessen.de/corona-lehre. Didactic and technical information on respective learning arragements and systems can be found there, too.

The Competence Team Digital Teaching supports lecturers in preparing digital teaching formats. You can contact the Competence Team Digital Teaching by email at digitale-lehre@uni-giessen.de.

Lecturers whose classes have not yet been digitised can get in touch with the IT Service centre at vaz@hrz.uni-giessen.de.

Information on tools for synchronous communication and collaboration can be found here.


Recording and spreading digital courses

We would like to point out that the unauthorised recording and redistribution of digital courses (or parts thereof) is not permitted. All participants should be aware that this must be avoided at all costs, both for copyright reasons and to protect the personal rights of both lecturers and students.

 

Documents/Applications

What do I do if I need a JLU member's signature for my application or other documents?

We recommend scanning and then emailing the relevant documents to the responsible JLU member. You will subsequently receive the signed documents by post.


Examinations

Please refer to the detailed FAQ section examinations above.


External internships

External internships can be continued/started. The respective company or institution is responsible for the observance of hygiene measures and personal safety precautions. It must be ensured that the company or institution adheres to the specifications and recommendations of the RKI. If special protective equipment is required for the internships (e.g. protective clothing, mouth and nose protection, gloves), this must be provided by the company or institution.

Students who interrupt or who cannot start their external internships due to the corona pandemic should contact the dean for students of their respective faculty. A decision can then be made about whether the internship can be be allowed full credit or whether and in which form a compensatory work is required, or whether the internship can be continued at a later point in time. Students should not suffer any disadvantages from this regulation.


Finances / financing your studies

How can I finance my studies?

Information on BAföG (scholarship within German Federal Law on Training and Education Promotion), part-time jobs, scholarships, loans etc. is provided by the student services Giessen (Studentenwerk Gießen). Further information on financing your studies has been compiled by the student advisory service at JLU. If you receive BAFöG and are currently not able to provide the necessary academic achievements, this lack of proof does not have any effect on your BAFöG scholarship.


Financial support for students

The financial support for students has been made available again by the Federal Ministry of Education and Research (BMBF). Students who are deeply in need for help due to the corona pandemic can now apply for financial at the student services (Studenten- bzw. Studierendenwerk). The provided grant is non-repayable.

Further information on financial support

Online application: www.ueberbrueckungshilfe-studierende.de


International students

For special support (e.g. with regard to the right of residence), international students can get in touch with the International Office at JLU, where Dr. Saltanat Langohr and Patrycja Zakrzewska will answer your questions. Further information can be found at International Office and German Academic Exchange Service (DAAD).


Students with children

Students with children who have questions concerning the compatibility of care obligations (also regarding taking care of other family members) should contact the central student advisory service (ZSB) to find the best possible solution.

To reduce the risk of infection, children can currently only be taken to class in absolutely exceptional cases. This must be coordinated with the respective lecturer and in accordance with the respecitve hygiene concepts.

Please also note the information, regulations and support options for students with children.


Normal course length

An extension in the standard period of study has been announced for the summer semester 2020, the winter semester 2020/21, the summer semester 2021 and the winter semester 2021/22. This extension applies to all students who were enrolled and not on leave of absence (see Press release of the Hessian Ministry of Higher Education, Research, Science and the Arts from 16 December 2021 as well as the ordinance on containing the coronavirus from 12 February 2021). Possible implications for recipients of BAFöG (scholarship within German Federal Law on Training and Education Promotion) can be found in the FAQs of the student services Giessen (Studentenwerk Gießen) at "Geld & Studienfinanzierung".

 

Studies and teaching under pandemic conditions

Wearing medical masks (FFP2 respirator or surgical mask) is still strongly recommended in all JLU buildings, especially in places where appropriate distance cannot be kept. For further information, see here.

For participating in attendance examinations and for each attendance course we offer you surgical masks for as long as they are still in stock. The masks will be distributed through the lecturers or those responsible for the examinations. The masks should not remain at JLU; they can be taken with you after the course or exam.

The obligation to use FFP2 respirators only still exists in a few individual cases due to occupational health and safety regulations.

 

Should the infection of a participant subsequently become known, our hygiene concepts ensure that this does not result in a general quarantine order for other persons.

Students with symptoms of common cold can still refrain from examinations and face-to-face courses without a doctor's note to not risk endangering others.

 

Summer semester 2022

According to hygiene measures (in particular mandatory masks) classroom teaching will take place again with 100% room occupancy. At the same time (partially) digital courses can of course be offered for didactic reasons, as it was before the pandemic. The previously obligatory 3G certificate is no longer required.

 

Test sites

Last updated 16 November 2021, 1 p.m.

The so-called citizen tests (Bürgertests) of the districts are available for private purposes and offered free of charge from 13 November 2021. Further infrmation can be found on the website of the federal government.

Here is an overview of the citizen test sites in Hessen as well as an overview of free COVID-19 test offers of the district of Giessen as well as other free test offers.

 

Test sites close to JLU campuses (no claim of completeness as more test sites are added regularly)

  • Town Centre Campus: DRK test sites (Online appointments)
  • Campus for Cultural Studies and Humanities, Philosophikum I und II: DRK-Testcenter, Volksbank Mittelhessen Gießen (ehem. Arztpraxis), Watzenborner Weg 2 (Online appointments)
  • Campus for Natural and Life Sciences: DRK test site, UKGM. Klinikstrasse 33 (Online appointments)

 

Thesis defences and habilitation procedures

Last updated 31 March 2022, 1 p.m.

Can thesis defences / doctoral examination processes and habilitation procedures take place?

Thesis defences and habilitation procedures can take place. They may take place in person or as a video conference or as a hybrid format (cf. also point 1.3 of the Richtlinien für Promotionsordnungen der JLU). The validity of this regulation was extended until 31 March 2023 by resolution of the Senate on 16 March 2022.

 

In which rooms can thesis defences / doctoral examination processes and habilitation procedures take place?

Thesis defences and habilitation procedures may generally take place in all adequate rooms under the above-mentioned regulations. Reservations for rooms can be made via the central office for bookings and allocating rooms for events () by telephone via 99-12600. Please indicate (at least one day in advance) when the examination is about to take place as well as whether and when the breaks are set to take place.

 

Travelling

Last updated 12 April 2022, 11 a.m.


How can international students, doctoral students and researchers from third countries enter Germany?

International students, doctoral students and researchers are generally able to (re-)enter Germany. Depending on the country of origin and the country from which international stundents wish to enter, specific conditions and regulations may have to be observed and the formal affiliation with JLU may have to be confirmed by a certificate of study or a host agreement. The Federal Ministry of the Interior, Building and Community (Bundesministerium des Innern, für Bau und Heimat) publishes the current regulations on its website.

Please note that the Coronavirus Entry Regulations (Coronavirus-Einreiseverordnung) and the Infection Protection Act apply regardless of the individual entry possibilities. These imply specific regulations regarding the necessary testing procedures for SARS-CoV-2, possible tests and the current obligatory quarantine (quick overview). The regulations just mentioned are not only depentent on whether the person entering Hessen is already fully vaccinated but also, among other things, on the country or area from which the entry is planned, as well as the duration of stay in that country or area. If you have already been fully vaccinated or have had a documented SARS-CoV-2 infection within the last 6 months, you may not be required to undergo quarantine and testing, depending on the country or area from which you are entering. Information on risk areas as well as testing procedures can be found on the website of the Robert Koch Institute. Please note that the entry must also be indicated by an online registration.

International students, doctoral students and researchers at JLU can contact the International Office if they have individual questions and / or if they need further help at internationales@admin.uni-giessen.de (0641 99-12137).

 

How do I deal with business trips?

Following the currently valid instructions by the State of Hessen, all previous constraints do no longer apply. For reasons of sustainability, please consider digital alternatives nevertheless. When applying for business trips, you must follow the usual application procedure. This means that you must submit the notification of travel (including the reasons for the business trip) through the regular official channels to the respective dean of your department, the managing director of the respective centres or the head of the central institution. They are each responsible for deciding on business trips with a travel duration of up to seven days during the lecture period and up to fourteen days outside the lecture period. In the sense of sustainability, more attention should be paid to whether digital alternatives are possible.

For travellers arriving in Germany, the Coronavirus Entry Regulations (Coronavirus-Einreiseverordnung) of the Federal Government apply.

 

How are cancellation costs settled?

If you have any questions regarding the settlement of travel expenses as well as any cancellation fees that may be incurred, please contact the Financial Department via email (reisekosten@admin.uni-giessen.de) or call the person responsible in this regard. You will find further information on the website of the Department D - Finance and Accounting/Procurement.

 

Can I conduct or take part in an excursion?

Excursions in Germany can be approved by the respective dean's office via the usual application procedure in justified exceptional cases, i.e. if they are absolutely necessary for the sucessful academic achievement within a course of study and if they cannot be replaced by digital formats. When an excursion is undertaken, all relevant safety precautions and hygiene measures must of course be observed on arrival and departure as well as on site.

For excursions abroad, the following applies: Lecturers are responsible for the overall event and must coordinate and submit a hygiene and measures concept for the excursion that has previously been agreed upon with the department for occupational safety. The instructions regarding business trips and the corresponding current approval procedure apply without restriction. Cancellation costs should be avoided as far as possible in the interest of economical use of funds. Please take care to ensure that cancellation options are at least free of charge while planning the excursion.
Lecturers organising an excursion are required to independently monitor the current situation in the target country via the website of the Federal Foreign Office (Auswärtiges Amt), even after approval of a business trip. They must continuously inform themselves about current developments and measures and act in accordance with the recommendations provided by JLU as well as the Federal Foreign Office and the Robert Koch Institute.
Should the destination country be classified as a high-risk or virus variant area at short notice, the approval of the business trip must be reviewed again by the respective dean's office prior to the start of the trip and the hygiene and measures concept must be revised in consultation with the department for occupational safety and adapted to the current situation.
Scholarship funds from the AAA to finance excursions (e.g. PROMOS study trips) are subject to developments in the pandemic. Reimbursement options in the event of cancellation must be checked in advance for each individual case. The current requirements of the third-party funding provider always apply here.

 

Can I take part in other stays abroad?

To stays abroad, the same applies as to business trips.

We strongly advise students to suspend their plans of spending time abroad in international risk areas. Students can contact the International Office if they have any questions regarding stays abroad: Meike Röhl, phone 0641 99-12136.

 

Vaccinations

Last updated 11 April 2022, 11 a.m.

Vaccination appeal to students: Letter from the Hessian Minister of Higher Education, Research, Science and the Arts

Call for booster vaccinations to employees: Letter from the Taskforce Vaccine coordination state employees of the HMdIS

Vaccinations help - Information of the Federal Ministry of Health concerning the corona vaccinations

 

JLU Vaccination days (Karl-Glöckner-Strasse 5, Giessen)

JLU does currently not offer any vaccination days. We will inform you here or in one of our circulars on how to deal with the coronavirus once there are new dates for JLU vaccination days.

 

Validity of vaccinations carried out abroad
Persons vaccinated with foreign-approved versions of EU-approved vaccines can have their vaccination certificate converted into a EU Digital COVID-19 Vaccine Passport/Certificate. A list of the corresponding vaccines, their authorisations and names in third countries is provided by the Paul Ehrlich Institute: www.pei.de/DE/newsroom/dossier/coronavirus/coronavirus-inhalt.html?nn=169730&cms_pos=3.


Persons vaccinated with vaccines not licensed in the EU are considered to be unvaccinated. According to information from the STIKO (Ständige Impfkommission), a new vaccination series with a vaccine approved in the EU can be carried out in this case after an appropriate time interval and individual medical consultation, see www.rki.de/SharedDocs/FAQ/COVID-Impfen/gesamt.html in the section "Carrying out the Covid 19 vaccination (Durchführung der Covid-19-Impfung)".


In case of need for support and to clarify individual questions, international students, doctoral students and researchers at JLU can contact the International Office: internationales@admin.uni-giessen.de (phone International Office: 0049 641 99-12137).

 

Can the protective measures in place be lifted for fully vaccinated persons?

The risk of virus transmission by vaccinated persons is lower than for persons who test positive without vaccination. However, according to the RKI, COVID-19 vaccination does not guarantee 100% protection. Infection/transmission by vaccinated persons cannot be ruled out. It is therefore not possible to lift protective measures.

Even after a COVID-19 vaccination, all applicable hygiene rules and protective measures must be observed until further notice. This also applies to COVID-19 tests.

 

Vaccination status

Last updated 1 April 2022, 3 p.m.

When am I fully vaccinated?

Information can be found here: Requirements to receive full vaccination status with one or more vaccines.


Where can I find information on recovery status?

Information concerning the recovery status are provided by the State of Hessen.

 

Ventilation

Last updated 14 October 2020, 5 p.m.

Airing rooms reduces the number of fine droplets (aerosols) containing pathogens that may be present in the air. If rooms are not connected to a technical ventilation system, please make sure to air your room accordingly. This means that you should leave as much air from outside into your room as possible. Cross-ventilation is ideal for this purpose as room air is quickly exchanged for fresh air through a draught between at least two opposite, wide open windows. However, impulse ventilation with the window wide open for a few minutes is also effective: Information on how to air rooms.