Benutzerspezifische Werkzeuge

Information zum Seitenaufbau und Sprungmarken fuer Screenreader-Benutzer: Ganz oben links auf jeder Seite befindet sich das Logo der JLU, verlinkt mit der Startseite. Neben dem Logo kann sich rechts daneben das Bannerbild anschließen. Rechts daneben kann sich ein weiteres Bild/Schriftzug befinden. Es folgt die Suche. Unterhalb dieser oberen Leiste schliesst sich die Hauptnavigation an. Unterhalb der Hauptnavigation befindet sich der Inhaltsbereich. Die Feinnavigation findet sich - sofern vorhanden - in der linken Spalte. In der rechten Spalte finden Sie ueblicherweise Kontaktdaten. Als Abschluss der Seite findet sich die Brotkrumennavigation und im Fussbereich Links zu Barrierefreiheit, Impressum, Hilfe und das Login fuer Redakteure. Barrierefreiheit JLU - Logo, Link zur Startseite der JLU-Gießen Direkt zur Navigation vertikale linke Navigationsleiste vor Sie sind hier Direkt zum Inhalt vor rechter Kolumne mit zusaetzlichen Informationen vor Suche vor Fußbereich mit Impressum

Artikelaktionen

FAQ - English Version

FAQ concerning the new coronavirus (SARS-CoV-2)

General information

The keywords in the FAQ section are sorted alphabetically. Here you will find information on the topics Basic Operation, Botanical garden, Booking and occupying rooms, Business trips, Campus areas / Buildings, Cases of illness / Suspected cases of illness, Certificates / Student ID (chip card), Deadlines, Deliveries of Goods / Orders, Digital teaching, Disinfection of rooms, Employees, Events, Examinations, First aid, Finances, Free examination attempts, Habilitation procedures, Hygiene concept, Hygiene rules for external service providers, law on temporary employment (WissZeitVG), Libraries, JLU helps, JLU's Pandemic Plan, Mail, Meetings, Meetings of University Governing Bodies, Password collection / Reset your password, Personal safety precautions, Quarantine casesRe-registration, Research, Signatures, Sports facilities, Student and academic assistants, Studies and teaching at JLU, Summer semester 2020, Synchronous communication, Thesis defences, Travelling / travel return, Vacation days, Winter semester 2020/21, and working from home.


Where can I find general information on the new coronavirus SARS-CoV-2?
General information on the new coronavirus SARS-CoV-2 is provided in the FAQ on the website of Robert Koch Institute (RKI).
General information concerning organisational questions about how to deal with corona is provided by the Hessian state government.



All documents / forms / applications

 

Disinfection:
Information on the disinfection of surfaces

Manual for the disinfection of surfaces

External service providers: Hygiene regulations for external service providers

Meetings of university governing bodies/internal committee meetings: Safety precautions for meetings of university governing bodies and internal committee meetings

Face-to-face courses/Examinations:

Application for face-to-face courses and face-to-face examinations

Organisational information on booking rooms for examinations and face-to-face courses

Safety precautions for face-to-face courses and examinations

Test persons: Safety precautions for dealing with test persons

Regulations regarding the corona pandemic

Law on temporary employment in higher education (WissZeitVG): Information on amendment


Basic operation

What does "basic operation" at JLU mean?

Basic operation at JLU means:

  1. all processes and tasks that are necessary to maintain research, teaching and administrative operations must be carried out.
  2. all processes and tasks that can be performed without being present at JLU are performed by working from home.
  3. all processes and tasks that make a presence at JLU indispensable are carried out at JLU in strict compliance with the necessary hygiene measures.


Booking and occupying rooms

Last updated 7 September 2020, 1:30 p.m.

All lecture halls and seminar rooms are available to all faculties at JLU for examinations, meetings of university governing bodies, committee meetings and other official meetings. Due to the current distance regulations, however, many rooms are only suitable for a small number of people.

In order to coordinate room bookings as efficiently as possible, the maximum number of persons for all rooms has been calculated (see bookable rooms). In the spreadsheets you will find the calculated maximum number of persons for each room. In the upcoming days, all lecture halls and seminar rooms will be inspected accordingly, and the corresponding maximum number of persons will be determined and subsequently updated on Stud.IP. Please note the information on the organisation of the room booking for examinations, the protective measures as well as the measures for meetings of university governing bodies, internal committee meetings and other meetingsand the information on how to air rooms.


Business trips / National and international travels / travel return

Last updated 22 Septemer 2020, 1 p.m.

How can international students, doctoral students and researchers from third countries enter Germany?

International students, doctoral students and researchers are generally able to (re-)enter Germany. Depending on the country of origin and entry, specific conditions and regulations may have to be observed and the formal affiliation with JLU may have to be confirmend by a certificate of study or a host agreement. The Federal Police publish the current regulations on their website. Please note that the quarantine regulations of the State of Hesse apply regardless of the individual entry possibilities.

International students, doctoral students and researchers at JLU can contact the International Office if they have individual questions and / or if they need further help at internationales@admin.uni-giessen.de (0641 99-12137).

 

How do I deal with business trips?

The following regulations are valid until 31 October 2020 on the basis of an instruction of the Hessen State Ministry for Higher Education, Research and the Arts (HMWK):

Both superiors and business travellers must responsibly check in each individual case whether the respective business trip is absolutely necessary. Alternatives such as video and telephone conferences must be prioritised and examined in advance.

If it is unavoidably necessary to carry out a business trip, a company car without passengers or a private car should be used if possible. As a rule, the use of public transport should still be avoided. For the travel expense report, it is assumed that there are good reasons for using a private car within the meaning of § 6 (1) of the Hessian Travel Expenses Act and that a travel allowance of EUR 0,35 is granted.

When applying for business trips, you must follow the usual application procedure. This means that you must submit the notification of travel (including the necessary reasons for the business trip) through the regular official channels to the respective dean of your department, the managing director of the respective centres or the head of the central institution, who are each responsible for deciding on business trips with a travel duration of up to seven days during the lecture period and up to fourteen days outside the lecture period.

All business travellers must refrain from business trips to areas classified as risk areas. Permission for such trips cannot be granted.

Employees of the State of Hessen are expected not to undertake trips to states outside the Federal Republic of Germany if the Federal Government has classified the trip as risky and the trip is not urgently required. Employees returning to Germany from such a risk state must enter the prescribed 14-day quarantine unless they can prove a negative test result not older than 48 hours. Returnees must inform the Department C - Human Resources about their return from a risk area and the quarantine or negative test result.

During quarantine, mobile working can be arranged in agreement with the respective supervisor. If it is not possible to work from home due to the nature of work, the employees must take (unpaid) leave or reduce overtime hours.

The costs of testing for SARS-CoV-2 will not be covered by JLU. Additionally, we refer to the Ordinance on the Control of Coronavirus (Verordnung zur Bekämpfung des Coronavirus) from 13 March 2020 in the respectively valid version.

For persons who are proven to be infected with the coronavirus SARS-CoV-2 and contact persons of category I with close contact ("higher" risk of infection) according to the RKI definition, the obligation to be present for 14 days is lifted, unless the public health department orders a separation. During this time, employees perform their work, if possible, from home using their mobile work computer. The employees concerned must inform their authorities immediately if a quarantine is ordered.

 

How are cancellation costs settled?

If you have any questions regarding the settlement of travel expenses as well as any cancellation fees that may be incurred, please contact the Financial Department via email (reisekosten@admin.uni-giessen.de) or call the person responsible in this regard. You will find further information on the website of the Financial Department.

 

Can I conduct or take part in an excursion?

Excursions in Germany can be approved in justified exceptional cases by the respective dean's office via the usual application procedure. In order to be approved, an excursion must constitute a mandatory part of the coursework for which no digital alternative is possible. When an excursion is undertaken, all relevant safety precautions and hygiene measures must of course be observed on arrival and departure as well as on site.

 

Can I take part in other stays abroad?

To stays abroad, the same applies as to business trips.

We strongly advise students to suspend their plans of spending time abroad in Corona risk areas. Students can contact the International Office if they have any questions regarding stays abroad: Laura Lizarazo, phone 0641 99-12136.


Campus areas / Buildings

Last updated 24 September 2020, 5 p.m.

Access to buildings
JLU buildings including JLU  sports facilities will remain closed to the public. This applies to all buildings except for the university library. Access will be restricted to employees and authorised persons, such as examinees and students taking part in face-to-face courses also during the winter semester. For regulations concerning student assistants, please view the FAQ Employees.

According to JLU house rules, the deans are in charge of implementing these rules (“Hausrechtsbeauftragte”) in their faculties.


When will the botanical garden open again?
The botanical garden remains closed to the public for the time being, also in view of the limited space available due to the construction work. Until further notice, priority is given to ensuring that the garden can be used for research and teaching under increased safety and hygiene standards. We are currently examining whether and under what circumstances the garden can be made accessible to visitors again in the near future.


Cases of illness / Suspected cases of illness / Reporting quarantine cases

Last updated 24 July 2020, 5 p.m.

What should I do if I have cold symptoms?

Employees with cold symptoms are not allowed to come to work and have to call in sick. In case of fever, cough or shortness of breath and any other symptoms, contact your general practitioner - initially by telephone. As is generally the case with all cases of illness, inform your superior or your department as well.

 

I suffer from pre-existing conditions that favour a serious course of disease in case of an infection with SARS-CoV-2. What can I do?

Working from home/ mobile working is generally possible if agreed upon with your supervisor due to the current corona pandemic. Especially employees at increased risk of a serious course of disease (persons at the age of 60 or older, with previous diseases or having a suppressed immune system) should be enabled to work from home.

 

Participation in face-to-face courses/examinations

Students and employees who have had contact with a person who tested positive for COVID-19 or who show cold/flu symptoms are not allowed to attend face-to-face courses or examinations. These persons should contact their general practitioners or the respective public health department - initially by telephone. The guidelines and regulations of the public health department should always be given priority.

Students and staff who have been in a risk area within 14 days before entering the country may only take part in an on-campus face-to-face course if a 14-day quarantine period has been observed in advance. This does not apply to persons who have a medical certificate confirming that there is no evidence of infection with the SARS-CoV-2 virus. This certificate must have been issued no more than 48 hours before entry.

 

How do we proceed with suspected cases of infection at JLU?

As a general rule, a suspicious case applies to persons with acute respiratory symptoms of any severity or unspecific general symptoms AND contact with a confirmed case of COVID-19

Depending on whether there is a confirmed or unconfirmed suspected case, the following procedure is followed:

 

Unconfirmed suspicions:

Person suspected of being infected will be tested for corona virus (SARS-CoV-2).

All contact persons in the workplace who have been in close contact must be informed and should also stay away from the workplace until the test results are available. If there is the possibility of working from home, the person suspected of being infected should make use of this option.

If the suspicion is not confirmed by the test, the employees who have been in close contact with the person suspected of being infected in the workplace will return to work.

The person who has been tested negative for corona virus will only return after a medical clearance.

 

Confirmed suspicions:

If the person suspected of being infected with SARS-CoV-2 is tested positive, the measures ordered by the public health department are implemented.

The contact persons must remain away from the workplace (14 days) and must also be tested.

The orders of the public health department must be followed.

 

For persons who are proven to be infected with the coronavirus SARS-CoV-2 and contact persons of category I with close contact ("higher" risk of infection) according to the RKI definition, the obligation to be present for 14 days is lifted, unless the public health department orders a separation. During this time, employees perform their work, if possible, from home using their mobile work computer. The employees concerned must inform their authorities immediately if a quarantine is ordered.

 

Reporting quarantine cases

For your own safety and for all our protection, we ask that quarantine cases be reported immediately by email to the following two addresses: marion.elsbach@admin.uni-giessen.de (Human Resources Department) and Sekretariat-B3@admin.uni-giessen.de (Legal Department).

In order to check any necessary measures and for documentation purposes, we ask those affected (employees and students) to notify us accordingly:

1. in case that you have tested positive for Covid-19

2. in case you have had contact with an infected person

Since we would also like to record past cases from March 1 2020, please report these as well and send the corresponding data by e-mail to marion.elsbach@admin.uni-giessen.de (Human Resources Department) and Sekretariat-B3@admin.uni-giessen.de (Legal Department), stating the above-mentioned case constellation as well as your first and last name, your status group (student/employee), your affiliation (organisational unit) and the duration of your quarantine (start and end date).


What do I do if the corona warning app shows an increased risk?

In the case of an increased risk, there have presumably been encounters with at least one person who has tested positive for corona within the past 14 days. The warning app tells the person to stay at home and to contact a general practitioner, the medical on-call service on 116117 or the public health department. The further procedure is coordinated from there. If a quarantine and/or infection has been ordered / diagnosed, please report this to your supervisor(s) and also inform the Human Resources Department C – Human Resources and Division B3 - Safety and Environment by e-mail. See also the information under "Reporting quarantine cases" above.


Certificates / Student ID (chip card)

Last updated 25 September 2020, 5 p.m.

How do I get my certificates of enrolment and where can I update my JLU chip card (student ID)?

JLU students can request their certificates of enrolment for the winter semester 2020/21 online.

You can update you JLU chip card (student ID and season ticket for public transport) at various locations on campus (but currently not at the student affairs office as the building is still closed to the public).

Further information on requesting certificates of enrolment and updating your JLU chip card (including a list of locations where you can update your chip cards)


Issuing chip cards

Unfortunately, JLU chip cards can neither be produced nor issued yet due to the consequences of the IT security incident. The IT Service Centre is working on restoring the affected systems. We will provide information via the JLU website as soon as the chip card production continues. Until then, we ask for your patience. Freshers will receive their chip cards by mail.

If you currently require proof of your RMV ticket, please get in touch with the registrar’s office. If you have any other questions or problems, please inform the relevant offices within JLU about the fact that you do not currently have an up-to-date chip card due to this situation to ensure that individual solutions can be found there.


Deliveries of goods / Orders

Last updated 5 May 2020, 8:50 a.m.

Can orders still be placed?
Orders that are absolutely necessary to guarantee the basic operation may be placed in accordance with the regulations for procurement at JLU.

 

Can I place orders via JustOS?

The JustOS online shop is available to all employees within the JLU network. You can register with the access data that you used before the deactivation of JustOS. For technical reasons, JustOS is not accessible via VPN, which means that orders cannot be placed while working from home or mobile working.

Please make sure that your area is physically accessible to our suppliers and that a previous arrangement is made about the specific way of delivery. That way, additional costs for unnecessary and unwanted returns can be avoided (also refer to the question “How can I receive deliveries of goods?”)

If you have further questions, please get in touch with your colleagues at the departmental section Procurement and Materials Management (Beschaffung und Materialwirtschaft) or send an email to materialwirtschaft@admin.uni-giessen.de.

 

How can I receive deliveries of goods?

Since JLU is in basic operation, suppliers cannot be granted unrestricted access to JLU buildings. To guarantee a working supply chain, please fill in your telephone number (business or mobile number) on the respective order form so that arrangements can be made on how and where exactly the goods are delivered that day. Please make sure that a person authorised to receive the delivery is available in your work area during the agreed time of delivery.In case that you have not yet filled in your telephone number on the respective forms, please get in touch with your suppliers and let them know about how to contact you.

Please note that the service to send deliveries for work to your home address, which has recently been offered by suppliers, is generally not allowed. The delivery address remains the work address. Deliveries for employees who are working from home because they belong to the group at increased risk of a serious course of disease due to their age, previous illnesses or a suppressed immune system are excluded from this regulation. In these exceptional cases, orders of office supplies may be delivered to the respective home address.

If buildings are locked, signs should be put up indicating the telephone number of the respective janitors and/or the respective post office in order to make sure that the suppliers are provided with sufficient information on how to deliver the order.

Taking into account all hygiene and safety recommendations, a delivery as usual to the office or laboratory is possible. The delivering persons must then be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.

 

How do I proceed in case of necessary on-site installation or assembly work?

Please note that the delivery of furniture, large appliances and other equipment may require the assembly by external service providers in individual cases. In these cases, it is also necessary to clarify in good time - before the respective delivery - how access for the external persons can be granted. To ensure that your orders can be delivered and assembled, please state a telephone number (business or mobile number) on the order form provided so that you can agree with your deliverer on how to handle the delivery and assembly.

Delivery and assembly is possible under consideration of the hygiene rules for external service providers. The delivering persons must be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.


Disinfection of rooms

Last updated 15 May 2020, 4 p.m.

The disinfection of all surfaces in the allocated rooms is coordinated by the central office for bookings and allocating rooms for events (zentrale Raumvergabe für Veranstaltungen) and conducted by the departmental section “Eigenreinigung”. Questions regarding the procedure can be directed by telephone at “Eigenreingigung” (administrative office E3; 99-12521/22). To guarantee the disinfection in case of a change of shift among the staff of “Eigenreinigung”, the time between 2 p.m. and 2.30 p.m. is required in the allocated room. Please note the room disinfection guaranteed by JLU is not possible later than 2.30 p.m.

Appropriate disinfectants are kept on hand for any disinfection that may be carried out independently. Please observe the information on disinfection of surfaces and the instructions for the disinfecting cleaning of surfaces.


Employees

Last updated 23 September 2020, 1.30 p.m.

In general, personal contacts with colleagues should be kept to a minimum. Telephone or video conferences and, if possible, electronic mail should be used instead. Accordingly, face-to-face meetings must be reduced to an absolute minimum and are only possible if a room is available in which the distance regulations can be followed.


Law on temporary employment in higher education - Maximum time within temporary employment extended for doctoral students and postdocs

As a result of the COVID 19 pandemic, there are various restrictions on the work or research projects of scientific and artistic staff, in particular due to pandemic-related closures of laboratories, libraries, etc. Scientists and researchers in their qualification phase according to Section 2(1) (§ 2 Absatz 1) of the law on temporary employment in higher education (Wissenschaftszeitvertragsgesetz, WissZeitVG) are particularly affected by these restrictions, as they are subject to the maximum time limits of six years before and six years - in the field of medicine nine years - after the doctorate according to Section 2(1) points 1 and 2 (§ 2 Absatz 1 Satz 1 und 2 WissZeitVG).

Against this background, the total permissible fixed-term limit in accordance with Section 2(1) (§ 2 Absatz 1 WissZeitVG) has been extended by 6 months for employment relationships existing or having existed between 1 March 2020 and 30 September 2020 as of 1 March 2020 as stated in Section 7(3).

The statutory ordinance of the Federal Ministry of Education and Research (WissZeitVG-Befristungsdauer-Verlängerungs-Verordnung-WissBdVV), which comes into force on 1 October 2020, extends this maximum fixed-term limit for the above-mentioned employment relationships by another six months. 

For employment relationships that will be or have been newly established between 1 October 2020 and 31 March 2021, the total permissible fixed-term period under Section 2(1) points 1 and 2 (§ 2 Abs. 1 Satz 1 und 2) according to the law on temporary employment in higher education (WissZeitVG) is extended by six months.

Further information (entitled persons, application, etc.) on the amendment of the WissZeitVG can be found here.

 

Maximum duration of fixed-term civil servant or employment contracts for (qualification) professorships ("tenure-track professorships") and junior professorships extended

In view of the continuing corona pandemic and the associated restrictions on the scientific community, the Minister of Higher Education, Research and the Arts has decreed the following: The total permissible duration of employment in a temporary civil servant position or in a fixed-term contract as a (qualification) professor ("tenure-track professorship") or junior professor can be extended by six months if a civil servant position or a fixed-term employment contract exists between 1 March 2020 and 30 September 2020. This regulation applies retroactively from 15 March 2020 and ends on 31 December 2021. Applications for extensions must be submitted to the Department of Human Resources through the usual official channels as long as the regulation applies. This means that a brief explanation on the effects of the pandemic must be submitted via the dean's offices. In this context, the Executive Board at JLU points out that the targets defined within the contracts for holders of (qualification) professorships ("tenure-track professorships") are generally to be achieved in their entirety, so that even without extending the temporary civil servant position or a fixed-term employment contract, the possibility to take the effects of the corona pandemic into account within the interim or the final evaluation procedures should exist.

 

Can I currently work from home?

Basic operation has been extended from 20 April onwards to ensure all necessary processes and tasks.

If agreed upon with your supervisor, working from home or mobile working is generally possible also during the summer semester. Especially persons at increased risk of a serious course of disease (persons at the age of 60 years or older, who are affected by previous illnesses or who have a suppressed immune system), persons in charge of child care or persons taking care of close relatives should continuously be enabled to work from home until further notice. The availability via telephone or electronically must be guaranteed while working from home. Working overtime is generally not possible while working from home. Deviations from this are only permitted in special individual cases, if the current, pandemic-related workload makes this necessary.


What do I need to keep in mind when I deal with official documents while working from home?

  • Please only take home the documents specifically required for your work. You should only keep these documents at home as long as your work with these (do not leave them at home after you finished working with them).
  • Transport the official documents in a sealed container, e.g. in a notebook case or briefcase.
  • Keep the official documents locked away while you work from home when you do not use or need them for a specific task.
  • Third parties (including family members) must not gain access to the official documents while you work from home with them. This also applies to using them on a computer. You must also ensure that the official documents are not accessible when you leave the room either by locking the door, by keeping them under lock and key or, if you work with them on your computer, by using password protection.

Do I have to resume my work at at my workplace if mobile working or working from home is not possible due to my specific work activity?

If the tasks and activities that you perform are not suitable for working from home, you must carry them out at your workplace in compliance with all hygiene regulations. Based on a previous assessment of the working conditions, your supervisors must determine – if necessary in consultation with the occupational safety specialists - whether occupational health and safety measures are necessary to effectively protect you from health risks associated with the performance of your work. A distinction must be made between technical, organisational and personal protection measures. Possible measures are, for example, the installation of protective walls shifting working hours (including morning and/or evening hours), working from home, reducing overtime and flexitime, checking the allocation of a single room, checking the allocation of other activities within the right to issue instructions, wearing protective clothing, wearing a mouth-and-nose cover, adherence to distance and hygiene regulations etc.

Please also refer to the occupational health and safety information and to the information on how to air rooms.


What if working from home / mobile working as well as working at my workplace with protective measures is not possible?

Should neither working from home nor working at the regular workplace under strict adherence of all hygiene measures not be possible especially due to the specific work activities, overtime and extra hours must be reduced and remaining holidays from the calendar year 2019 must be used. In exceptional, duly substantiated cases, the respective authority may decide to grant paid time off from work if the regulations within the duty in respect of care and supervision and within service obligation have been considered.


What tools are available for synchronous communication and collaboration?
In connection with the measures to contain the coronavirus, JLU staff in the areas of teaching, research and administration/organisation have a selection of tools at their disposal to implement synchronous communication and collaboration (online seminars, virtual meetings, etc.). A list of the tools with their respective functional focus as well as information on how to get access to them can be found here:
https://www.uni-giessen.de/sync.

 

What do I do if I need a signature / a seal for particular documents while working from home or while trying to reduce the contact with my colleagues to a bare minimum?

We recommend scanning and then emailing the relevant documents. The respective office or persons in charge should subsequently send back the original document by post / by internal mail.


I have to look after my child/children under the age of 12 as the school or day care centre is closed. Can I stay at home and will I still receive my salary?

Priority should be given to checking whether mobile working is possible. In exceptional cases, a paid leave of absence can be granted beyond the previously permitted maximum of three working days. This only applies if you must take care of your own child under the age of 12 years because daycare centres, nurseries or schools are closed due to infection protection measures (coronavirus).

In view of the family care groups of up to three families now permitted in Hesse, the reopening of day care for children, the extended emergency care offer for children, the limited standard care beginning on 2 June 2020 and the limited resumption of school operations, future daily or hourly leave for child care is assumed to be only required in exceptional cases.

The application for leave of absence from work with continued payment can generally only be granted if and to the extent that the following conditions are all met - even if only for individual days or hours:

- Actual complete or partial closure of a communal facility for child care (daycare centre, nursery, etc.) or school by the respective authority in order to prevent the spread of infections or transmissible diseases in response to the spread of the corona virus, or restricted regular operation for this reason

- Children affected by the closure or the restricted regular operation have not yet reached the age of 12 years or they depend on assistance due to physical, mental or psychological disability (no age limit in the case of disability)

- There is no possibility for the employee with custody rights to ensure care by working from home, mobile working, reducing overtime or flexitime hours or by taking up holiday from the 2019 calendar year

→ These opportunities are to be used by the employees as a priority at first.

- No other reasonable care facility for the child can be guaranteed,

→ A reasonable possibility of care is given in particular if there is an entitlement to emergency childcare in accordance with the official legal regulations of the Hessian state government or if the other parent or a family care group can be in charge of childcare. The employee must explain in writing why he or she cannot draw on  these alternative care options, even on an hourly basis, or why they are not reasonable for his or her child in exceptional cases,

- A closure of the institution in question during the period in question would not in any case occur because of school holidays/closing times.

 
May I bring my child to the workplace?
No, children must not be brought to the workplace in order to reduce the risk of infection.

I must take care of a close relative in need of care because the day care facility was closed due to infection protection measures because of the corona virus or because the admission is not possible

The same regulations apply as for childcare (see above).


When do I have to submit a certificate of incapacity in case of illness?

As before, you must report to your superior as of the first day of illness. A certificate of incapacity to work is required if the incapacity takes more than three calendar days. The certificate of incapacity must contain the expected period and must be handed in by the fourth day of absence.

 
I have been in contact with a possibly infected person who still needs to be tested for the virus. Should I stay home as a precaution?
Until the test results are known, you must stay away from the workplace. As this is an order by the employer, you will still be paid your salary as long as you are on leave.

I have been in contact with an infected person. What do I do?
You must stay away from the workplace and you strictly need to follow the instructions of the public health department. In this case, the public health department will impose a quarantine. You will continue to be paid for a maximum period of six weeks. From the beginning of the seventh week, your salary is paid by the respective authority in accordance with the regular sick pay.

 

I am one of the persons at increased risk of a serious course of disease due to my age (60 years or older) or due to previous illnesses. Working from home is not possible due to the nature of my work. Do I first have to reduce my flexitime/overtime hours or take a holiday?

If the tasks and activities that you perform are not suitable for working from home, you must carry them out at your workplace in compliance with all hygiene regulations. Based on a previous assessment of the working conditions, your supervisors must determine – if necessary in consultation with the occupational safety specialists - whether occupational health and safety measures are necessary to effectively protect you from health risks associated with the performance of your work. A distinction must be made between technical, organisational and personal protection measures. Possible measures are, for example, the installation of protective walls shifting working hours (including morning and/or evening hours), working from home, reducing overtime and flexitime, checking the allocation of a single room, checking the allocation of other activities within the right to issue instructions, wearing protective clothing, wearing a mouth-and-nose cover, adherence to distance and hygiene regulations etc.

Please also refer to the information available at: https://www.uni-giessen.de/org/admin/dez/b/3/Dateien/arbschutz-corona

If working from home/ mobile working is not possible particularly due to the individual nature of the respective task, if presence work on site with protective measures is not possible, if flexitime and overtime hours have been exhausted, and if there is no longer any remaining leave from the 2019 calendar year, the respective authority may, in justified exceptional cases, decide on the granting of paid leave or exemption from work, weighing up the duty of care and the fulfilment of the service obligation. In such exceptional cases, membership of a risk group must be certified by a medical certificate.

 

How and where can I cancel my previously submitted vacation days if my planned trip is cancelled and I want to work instead so that I can take the respective vacation days later?

Previously approved leave cannot be withdrawn unilaterally by either the employer or the employee. There is no "right of cancellation". Any subsequent change to the previously approved leave requires a corresponding agreement between the parties to the employment contract. A cancellation can only be agreed to if your work performance is urgently required during the planned holiday period or in cases of particularly justified hardship.

The cancellation of vacation days is processed in the same way as the application for leave, i.e. at the same authority. Applications for leave are generally processed differently, depending on the respective department (i.e. if applications are handed in by staff employed at the different faculties or by administrative staff).


What do student and academic assistants need to keep in mind?

The same regulations apply to all assistants employed at JLU: If the tasks and processes cannot be fulfilled or carried out at home, you need to work at your workplace by strictly observing all hygiene measures. Considering the pandemic situation, student and academic assistants can work interdepartmentally if previously agreed upon with the respective supervisor.


Events

Last updated 7 September 2020, 9.45 a.m.

Are there still events taking place at JLU?
According to a cabinet decision, no events will take place at JLU throughout the 2020 summer semester (until 30 September 2020), including attendance conferences and seminars. This regulation concerns all events taking place on JLU premises, such as conferences, panel discussions, concerts, festivities or lectures at JLU, independent of whether it is an event organised by JLU or organised by an external party. It also affects all events organised by JLU in other places or areas, such as a conference in Berlin, for instance.

According to official regulations of the Hessian government, meetings of university governing bodies and internal committee meetings (which also include appointment committees) are included in the allowed forms of face-to-face meetings. Persons who need to cooperate and work together for business, professional, official, educational or care-related reasons are thus allowed to have face-to-face meetings. These meetings should be held as face-to-face meetings as far as the general conditions at JLU allow. Please also note our official official regulations for university governing bodies of JLU, further information on  how to air rooms, protective measures for face-to-face meetings and for appointment procedures.

Information on courses during the summer semester 2020 are still pending. Further information can be found here.


Events following 1 October 2020

From 1 October 2020 onwards, events that do not count as university teaching only can take place again. Yet due to the dynamic pandemic development, JLU will only approve those face-to-face events that are immediately related to studies and teaching.

Please note: With regard to the prevailing distance and hygiene regulations, JLU rooms are still only available for a limited number of people (see list of bookable rooms). Particularly in view of the dynamic pandemic or in the event of a second wave and possible restrictions associated with it, it is urgently recommended to check in advance whether the event absolutely has to take place at the planned date or whether it can still be postponed. In some cases, it has to be expected that events following 1 October 2020 have to undergo reversed transaction, which can result in cancellation costs.

Special protective measures must also be taken into account for events following 1 October 2020. In order to plan business events, a planning aid in accordance with the current fire safety and health protections is available here.

In addition to that, please develop a hygiene concept for the individual event and send it to .

Events taking place at restaurants, accommodation facilities and in cooperation with caterers must also take into account the hygiene concepts applicable to these areas. These hygiene concepts can be obtained from the respective contractual partners. Furthermore, the events must be reported to Department E, Division E3 ().  


Virtual public events at JLU

Under the motto "Together - at a distance", JLU offers a virtual substitute for public events. On the website www.uni-giessen.de/zusammenaufdistanz, video and audio formats and other digital offers produced by JLU can be accessed via smartphone, tablet or PC. All services are free of charge and are aimed at the general public in Giessen and region. The website was set up at the beginning of the summer semester and will be continuously updated with additional offerings.


Examinations

Last updated 5 August 2020, 11 a.m.

Do admissions tests or tests of creative ability take place?

Some subjects or courses of study at JLU require an admissions test. You will find further information on admissions tests here:

https://www.uni-giessen.de/studium/bewerbung/voraussetzungen/studiengangsspezifisch/eignungspruefung/uebersicht

 

Will on-campus examinations in the responsibility of JLU take place?

Important exams may take place from May onwards in compliance with hygiene measures and safety precautions including the necessary distance regulations of 1.5 metres. As usual, the dean’s offices and lecturers will provide their students with further information on the respective examinations. Should the regulations cause unacceptable cases of hardship for individual students, these students are asked to contact the Department of Studies and Teaching (Stabsabteilung Lehre, StL) via email. Those students enrolled in a state examination course of study should contact the respective examinations office.

Notes for teachers:

  • You need a presidential authorisation to carry out an exam. Please apply for it via the responsible dean's office. The deaneries submit an online application for the implementation of classroom teaching and examinations <https://www.uni-giessen.de/org/admin/stab/stl/lehre/corona/prereg> and receive a corresponding notification once the application has been processed. In order for the application to be considered, it is necessary to book respective rooms via StudIP in advance; you will find information on this in the application form linked above.

 

Is there a special free examination attempt regulation for the summer semester 2020 due to the pandemic situation?

The Senate decided on a comprehensive free attempt regulation for all examinations under supervision (such as written and oral exams) in its meeting on 15 July 2020. For these examinations under the responsibility of JLU, the following applies: Any failed attempt, i.e. a not passed attempt (nicht bestanden), after 12 March 2020 will be counted once as an open attempt and will not be counted towards the number of possible examination attempts. Federal or state regulations on state examinations remain unaffected by this regulation.

- The free attempt regulation applies to all supervised examinations (written examinations, oral examinations, etc.) which fall under the responsibility of JLU, including resits (retake examinations) of the winter semester 2019/20, the summer semester 2020 and the winter semester 2020/21, which actually take place or have taken place after 12 March 2020.

- The following applies to courses of study culminating in a state examination: The free examination attempt regulation does not apply to state examinations themselves, which are not encompassed by university regulations. To all module or other examinations or forms of assessment that are carried out at the university, however, the regulation applies. The only exception to this is the study of veterinary medicine, where the number of resits / retake examinations is limited to two in accordance with § 17, section 1 of the veterinary regulations for registration (Tierärtze-Approbationsverordnung). In all other courses of study culminating in a state examination, it is up to the university to define the number of examination attempts in the university part of the course of study by official regulations.

- If a module component examination has been passed on its own, but the module examination as a whole has not yet been passed due to a compensation (regarding the grades) with the other module component examination - which was not passed before March 12th - a repetition of the examination attempt passed after March 12th is possible.

- A repetition is possible if a compensatory examination was successfully passed, but the module component examination is not passed as a whole as a consequence of the unsuccessful first attempt (prior to 12 March).

- If the first attempt or the compensatory examination was not passed, but the module examination was passed in total by means of grade adjustment, a repetition is possible though not necessary.

- Each examination provided for in the examination regulations (in a specific subject or module), there may be one further attempt if any first attempt was not passed.

- The regulation applies to all examination attempts following 12 March 2020, i.e. it does also hold true for mere resits, even though the original examination took place before 12 March 2020.        

- Students who are obliged to take at least one examination attempt per semester will not face any negative consequences in light of the fact that the free attempt is considered “not taken”.

 

Can we take exams online?

It will not be possible to take online-based, synchronous examinations via online tests on ILIAS (or similar systems) in the summer semester 2020. This means that a real-time, time-limited online test is no substitute for a module final examination. Teachers can either opt for other forms of examination or follow the above-mentioned notes on examinations that require physical presence.

 

What if I cannot take part in an examination during the summer semester 2020 due to illness?

Students who cannot take part in an examination that lies within the responsibility of JLU due to illness must sign off in any case at the respective examinations office before the examination. It is considered a failed attempt if you do not appear at the examination date without having initially signed off. However, due to the corona pandemic, a doctor's certificate is not required until further notice.  

 

Will examinations within the responsibility of the state examinations office take place?

JLU is in contact with the state examinations offices via the Hessian Ministry of Higher Education, Research and the Arts in order to work towards consistent regulations for all state examinations.

 

Medicine

The Faculty of Medicine provides their students with updated information in this regard on their specially created website.

 

Law

The Faculty of Law provides their students with updated information in this regard on their specially created website.

 

Will examinations within the responsibility of the state examinations office take place?

You will find information on state examinations in compulsory subjects or courses within the legal state examinations here.

 

Will the scientific pre-examinations in physics take place?
The Hessian state examinations office of healthcare (Hessisches Landesprüfungs- und Untersuchungsamt im Gesundheitswesen, HLPUG) decided to postpone the scientific pre-examination in physics. The new examination period will be announced as soon as possible. The state examinations office (Hessisches Landesprüfungs- und Untersuchungsamt im Gesundheitswesen, HLPUG) will inform all examinees accordingly. If students did not take part in a state examination for physical or psychological reasons in light of the COVID-19 pandemic, their non-participation will not be registered as "examination not taken".  Students have to hand in a written confirmation of withdrawal / a withdrawal request for the examination; a doctor's certificate is not required. 

 

Future teachers: First state teaching examination

The Hessian Teachers' Academy (Hessische Lehrkräfteakademie, HLA) is responsible for all examinations within the first state teaching examination. All regulations in this context are designed at the Hessian Teachers’ Academy. Please check their website for updates regularly.

 

Are the oral examinations within the first state teaching examination made up?

All the oral state examinations still to be taken as part of the first state teaching examination in Hesse were cancelled by the Hessian Teachers' Academy (Hessische Lehrkräfteakademie, HLA) on 9th April. The previous academic achievements, i.e. all graded work, will be extrapolated so that everyone can receive their degree. The Hessian Teachers' Academy (Hessische Lehrkräfteakademie, HLA) informs the candidates individually. The Hessian Ministry of Higher Education, Research and the Arts (HMWK) has developed this solution in coordination with the Standing Conference of the Ministers of Education and Cultural Affairs together with the Hessian Teachers' Academy. In doing so, the grades already achieved within First State Examination are extrapolated to the overall result. You can find the corresponding letter from the Hessian Teachers' Academy here.

 

Finances

Last updated 23 April 2020, 9 a.m.

Project funding

Detailed information on how to proceed with the project management funded projects can be found here.


Deliveries of goods / Orders

Detailed information on deliveries of goods and orders can be found at the FAQ section deliveries of goods / orders.


Hygiene concept

Last updated 17 June 2020, 9 a.m

The JLU hygiene concept including its measures can be found here. Separate hygiene concepts are required, for example, for rooms that are not declared as lecture halls or seminar rooms in Stud.IP or are not listed in Stud.IP, and/or for events that require special personal contact. The same event formats can be combined. There is also the possibility of creating a hygiene concept across faculties or departments. This template can be used to create such a hygiene concept. The basic protective measures already described in it can be adapted to individual requirements.


Hygiene rules for external service providers

Last updated 5 May 2020, 8:50 a.m.
Outside persons, such as tradesmen or external service providers, who show cold or flu symptoms are also forbidden from entering the JLU.

Before undertaking any work at JLU, outside persons must be informed about and asked to always comply with the prescribed precautions regarding personal hygiene, i.e. regular, correct hand washing and consistent observance of coughing and sneezing etiquette.
Contact with members of the university must be restricted as much as possible. Where contact is necessary, a sufficient distance between persons (at least 1.5 meters) must be observed.

All names of external service providers and the dates of their work at JLU must be recorded by the contractor and communicated to the responsible caretakers.
If companies undertaking work at JLU need break rooms or areas for their employees, they have to apply for these in advance. The contractor will assign the break rooms / areas. Hygiene rules for external service providers


JLU helps

Last updated 5 August 2020, 12 a.m.

How can I help during the Corona crisis?

JLU has set up a donation account to support students who are in financial need due to the Corona pandemic.

The many offers of support - for example for the University Hospital Giessen and Marburg (UKGM) - have already shown that JLU students and employees are capable of great solidarity.
In addition to the initiatives of individual faculties (e.g. Veterinary Medicine, Department of Organic Chemistry, Faculty of Psychology and Sport Science),  JLU members and staff equipped with urgently needed materials and/or skills can obtain information on how to help at www.giessen.de/giessenhilft. Here, the city of Giessen has set up an area with offers of help during the corona crisis.

Information by the 'Unfallkasse Hessen' on insurance cover for helpers during the corona crisis

 

JLU's Pandemic Plan

Last updated 22 March 2020, 2 p.m.

JLU implemented the pandemic plan on 20 March 2020. The pandemic plan defines the responsibilities, organisational measures and communication channels at JLU during a pandemic. In this context, the individual institutions must draw up their own operational pandemic plan. A template can be found here.

Please note: The pandemic plan provides a framework for general measures in the event of a pandemic - not only during the current corona pandemic. It does not regulate every detail. Due to the very dynamic development, further more concrete details and advice will be supplemented by circular emails.

Specific information on the current corona pandemic can be found under other keywords in the FAQs. These instructions must be followed.

If suitable pandemic materials are to be procured in the event of a pandemic, the superior authority will direct this order. The pandemic materials will be provided by the university management. In this case, the known contact persons from the respective areas will be informed immediately by email about the further procedure.


Libraries

Last updated 25 June 2020, 9 a.m.

Can I use the university library as well as the departmental and subject-specific libraries?

The digital services and resources of the university library are fully available to JLU students and employees. JLU members can access licensed digital media via EZ-Proxy, i.e. with the g- or s-user ID and the net password (Netzpasswort). The reminder fees for borrowed media and books will remain suspended until further notice.

The university library and the four departmental libraries have started lending again on 20th April (within restricted opening hours restrictions) - observing special security measures and precautions, of course. As of 2 June 2020, a small contingent of student workspaces have been made available in the university library and the Departmental Library for Law and Economics (ZRW) (see below). Access to the libraries is only permitted with a mouth and nose mask. The subject-specific libraries are to remain closed to the public until further notice

 

Student workspaces in the University Library and the Departmental Library for Law and Economics (ZRW)

In addition to the their current lending operations, the University Library and the Departmental Library for Law and Economics (ZRW) has allowed access to a small number of workspaces  to JLU members since 2 June 2020. In the Departmental Library for Law and Economics (ZRW), access to these workspaces is only granted to students of Faculties 01 and 02 who are exam candidates or currently writing their final theses.

Students wishing to use a workspace in the library will be issued a special permit (Leseplatzkarte) at the entrance to the library, which must be returned when leaving the library.

We kindly ask you to keep the time spent in the buildings as short as possible and to observe the distance regulations outside the buildings as well.

 

Opening times from 29 June 2020 onwards

- University Library: Monday to Friday, 9 a.m. to 9:30 p.m. (issuing of PPA and library cards, recharging of interlibrary loan accounts etc.: 9 a.m. to 5 p.m.)

- Departmental Library for Law and Economics: Monday to Friday, 9 a.m. to 9 p.m.

- Departmental Library in Philosophikum II: Monday to Friday, 9 a.m. to 6 p.m.

- Departmental Library for Life Sciences (ZNL): Monday to Friday, 9 a.m. to 4 p.m.

- Departmental Library in the Zeughaus: 9 a.m. to 4 p.m.

- Subject-specific libraries: closed

 

Can the computers in the university library be used again?

Some of the computers in the two computer rooms of the IT Service Centre (CIP cluster) on the 1st floor have been available gain since 29 June. The computers are available Mondays to Fridays from 9 a.m. to 8 p.m. The remaining computers in the public area and in the computer reading room (Computerlesesaal, CLUB) on the ground floor are still not available.

 

Is the special reading room (Sonderlesesaal) open?

The special reading room (Sonderlesesaal) will remain closed until further notice. In urgent cases, however, individual appointments can be made to inspect the archive material  of the university library. Please contact our information desk (https://www.uni-giessen.de/ub/rnavi/kontakt/ansprechpartner/auskunft-univer

sitaetsbibliothek) or our university archive for questions about archival records.


Can the lockers be used during the stay in the buildings?

For reasons of hygiene, the lockers cannot be used.

 

How many workspaces are available in the libraries?

From 2 June 2020, the University Library has opoened 88 workspaces for use, and the Departmental Library for Law and Economics (ZRW) has offered 70 places. In the Departmental Library for Law and Economics (ZRW), access to these workspaces is restricted to students of Faculties 01 and 02 who are exam candidates or currently writing their final theses. For the time being, workspaces in other locations cannot be made available due regulations regarding safety and hygiene measures.

 

Can I pre-book workspaces in the University Library and the Departmental Library for Law and Economics (ZRW)?

No, reservations for the workspaces cannot be made. You can only be issued a permit for using a workspace if a free workspace is available at the time of your visit to the library.


Are the meeting rooms in the library available for use?
No, the use of the meeting rooms is not allowed until further notice.

 

Further information can also be found in the FAQ provided by the university library.

For questions and urgent problems please use the information hotline of the library system 0641 9914032 (Monday to Friday, 9 a.m. to 6 p.m.) or contact the library by email via auskunft@bibsys.uni-giessen.de .


Mail

Last updated 25 April 2020, 4 p.m.
The internal distribution of mail has been adapted to basic operation. All areas/facilities will continue to receive mail at the usual locations. However, mail is delivered to and collected from the areas and facilities at a reduced rate, but at least 2-3 times per week. Furthermore, the post office and registry are still staffed full-time with one team each.
Delivery by Deutsche Post will also continue to take place. Please note, however, that Deutsche Post can only deliver if an external postbox is available or if individual arrangements for delivery have been made with Deutsche Post. A delivery cannot be made if the building is locked and there is no other possibility of delivery.
Orders should only be placed if an acceptance of the orders can be guaranteed. Please also note here that at present it is not possible for parcel delivery staff to enter the buildings. If necessary, please make individual arrangements within the building or within your area to ensure acceptance.
If you have any questions, please contact poststelle@admin.uni-giessen.de.

Password collection / Reset your password

Last updated 29 June 2020, 2 p.m.

How can I currently collect my password or how can I reset my password?

If you make an appointment by telephone (0641 99-13100), you can pick up your password letter in person at a specially created window (Ausgabefenster) at the IT Service Centre (HRZ), Heinrich-Buff-Ring 44. Please remember to bring you identification documents. The video-ident procedure is available for both collecting the password and for a password reset. To use the video-ident procedure, you must register via the web form in advance.


Personal safety precautions

Last updated 7 September, 1.30 p.m.

How can I protect others and myself?

• Keep a distance of at least 1.5 metres from other people.

• Please continue to pay close attention to your personal hygiene, especially with regard to regular, correct hand washing and the consistent observance of any coughing and sneezing etiquette.
Generally avoid touching your mouth, eyes and nose with your hands.

Please air your room regularly as described in the information on how to air rooms.

We again refer to “The 10 most important hygiene tips” of the Federal Centre for Health Education (BZgA).
Dispensers for hand disinfection are located in the lavatories at all areas of JLU. Additionally, instructions on how to wash and disinfect hands will be put up in the coming days. Handrails and door handles are cleaned with suitable disinfectant.

Wearing a mask is not obligatory at JLU. However, masks have officially been compulsory in Hesse since 27 April in public transport as well as in shops, banks and post offices (https://www.hessen.de). This means that a mouth and nose mask ("everyday mask") must also be worn in the university library and in the four branch libraries. Wearing a non-medical mouth and nose mask does not invalidate the distance rules. If you decide to wear such a mask in the laboratory or in your office, too, you must still observe the safety distances.

Wearing disposable gloves

Disposable gloves must be disposed of immediately after each use or after completion of an activity in a way that is as contamination-proof as possible. Even when you wear disposable gloves, you should make sure to wash your hands again after taking them off or after disposal. To prevent an infection with the corona virus, make sure that your (eventually contaminated) fingers do not touch the mucous membranes of your mouth and nose or your face. Disposable gloves can give a false sense of security. Instructions for the correct removal of protective gloves can be found here <https://www.uni-giessen.de/org/admin/dez/b/3/Dateien/handschuhe> .

 

Procurement of disinfectants, masks and disposable gloves 

The above-mentioned products can be ordered via the online shop JustOS. Please check whether the required material may be obtained from a JustOS supplier in advance (see below for information on individual products).

If any articles are required and offered by a supplier that are not listed in the JustOS catalogue, these articles can be ordered using the "Freitextbestellung" function. (If you need assistance with this, a colleague of the Procurement and Materials Management (Beschaffung und Materialwirtschaft) will be happy to assist you.)

For orders that cannot be placed via the JustOS online shop, please download and use the order form provided at the form page of Financial Department.

Whenever procuring disinfectants, masks or disposable gloves - regardless of the procurement channel - the general principles of budgetary law of economics and thrift (allgemeinen haushaltsrechtlichen Grundsätze der Wirtschaftlichkeit und Sparsamkeit) must be observed. In special cases, there is the possibility to obtain already procured quotas of these product groups. Therefore, prior to placing an order on your own responsibility, please contact the Procurement and Materials Management, e.g. by e-mail to materialwirtschaft@admin.uni-giessen.de. A colleague will support you in finding a cost-effective procurement.

Notes on the individual products:

The general availability of the necessary materials is currently very inconsistent. Under certain circumstances, an article might be marked as available while ordering, yet restrictions may arise up to the point of delivery or the supplier may make changes to the product’s quantity. This is due to the general market situation in this sector which the university has no influence on. Consequently, the current situation sometimes requires quick reactions or alternative ways of placing orders.

However, the following requirements must always be met:

- Procurements have to be dependent on requirements

- Deliveries and services must be billed in the name of and for the JLU (no privately prepaid invoices/Vorlagenrechnung)

- Payments are only made after the delivery / service has been completed (no deposits/ preliminary payments, unless these are required by law or contract)


First aid must also be provided during the corona pandemic.
Information for first aiders can be found in our information sheet on first aid activities during the corona pandemic (https://www.uni-giessen.de/org/admin/dez/b/3/notfallorga/erstehilfe-corona/view).


Research

Last updated  24 June 2020, 10 a.m.

How should research be conducted during the summer semester 2020?

All necessary (research) work during the summer semester 2020 will be carried out even under the given conditions and by taking into account the necessary hygiene measures and safety recommendations. Many innovative solutions have been found and processes could be reorganised in this area as well.

According to a cabinet decision, attendance conferences and meetings will not be held during the entire summer semester 2020 (until 30 September 2020). This regulation concerns all events taking place on JLU premises, such as conferences, panel discussions, concerts, festivities or lectures at JLU, independent of whether it is an event organised by JLU or organised by an external party. It also affects all events organised by JLU in other places or areas, such as a conference in Berlin, for instance.

If you have further questions on research processes, please contact the vice-president for research and graduate studies vpf@uni-giessen.de.

Working from home or mobile working is encouraged (see also “Employees”). In case you work from home, please make sure that you are available via telephone or digitally. Information on tools for synchronous communication and collaboration can be found here.

 

Dealing with test persons

Please note the information on specific protective measures when dealing with test persons: https://www.uni-giessen.de/org/admin/dez/b/3/Dateien/corona-probanden


How do I proceed with the project management of funded projects?

The donors and external funding sources of research projects are responding to the corona crisis by adapting their regulations on project implementation/funding management (submission deadlines etc.). In many cases, the project managers are also informed directly by the donors/external funding sources. You can find detailed information here.

 

Law on temporary employment in higher education changed - Maximum time within temporary employment extended by six months for doctoral students and postdocs

Further information can be found here.

 

Further information can be found here:

Federal government decides on amendments to BAföG and the law on temporary employment in higher education (Wissenschaftszeitvertragsgesetz, WissZeitVG): Press release of the Federal Ministry of Education and Research (Bundesministerium für Bildung und Forschung, BMBF) of 8 April 2020.

Statement by DFG President (German Research Foundation) Prof. Dr. Katja Becker, 8 April 2020.

 

Sports facilities

Last updated 22 July 2020, 4 p.m

Can I / can we currently use the JLU sports facilities?

JLU sports facilities (indoor and outdoor) generally remain closed for the time being. In accordance with the distance and hygiene regulations, however, they may be used to coduct examinations as well as exam preparations if agreed upon with the Department of Sports Science of the Faculty of Psychology and Sports Science.

From 9 August 2020 onwards, the Academic Sports Service (ahs) plans to offer outdoor courses step by step in accordance with all hygiene regulations. You will shortly find further information on the ahs homepage. Besides outdoor courses, the ahs has prepared furhter digital sports classes as well.

 

Studies and teaching at JLU

Last updated 30 June 2020, 5 p.m.

Counselling
How do I get in touch with the student advisory service?

The central student advisory service (ZSB, www.uni-giessen.de/studium/zsb) is of course available for students. You can get in touch via telephone (0641 99-16223) and email (zsb@uni-giessen.de). After making an appointment and briefly explaining your issues, you can also get in touch through online chat or video counselling: www.uni-giessen.de/studium/zsb.

 

Are lecturers currently offering office hours?

Face-to-face office hours do not take place until further notice. Instead of on-campus office hours, there will be alternative forms of office hours; lecturers will be available via telephone. We kindly ask all lecturers to provide information on dates and on how to get in touch with them on the websites of the respective faculties, institutes and departments.

 

Student helpline Call Justus

“Call Justus” is still available under 0641 99 16400 (from Monday to Friday from 8.30 a.m. to noon and from 1 p.m. to 5 p.m.)


Deadlines for students
Deadlines for term papers / Bachelor's or Master's dissertations / other written examinations
Deadlines for handing in written forms of examination (term papers, Bachelor’s or Master’s dissertations) that must be handed in after (i.e. later than) 16 March 2020 are extended for six weeks. This regulation applies to written forms of examination whose topic was decided or distributed before 20 April 2020. State examinations are not affected by this regulation since official federal and national regulations apply in this case.


Digital teaching

All information on digital teaching during the summer semester 2020 is available at www.uni-giessen.de/corona-lehre. Didactic and technical information on respective learning arragements and systems can be found there, too.

The “Competence Team Digital Teaching” supports lecturers in preparing digital teaching formats. You can contact the “Competence Team Digital Teaching” by email at digitale-lehre@uni-giessen.de.

Lecturers whose classes have not yet been digitised can get in touch with the IT Service centre at vaz@hrz.uni-giessen.de.

Information on tools for synchronous communication and collaboration can be found here.


Documents/Applications

What do I do if I need a JLU member's signature for my application or other documents?

We recommend scanning and then emailing the relevant documents to the responsible JLU member. You will subsequently receive the signed documents by post.


Examinations

Please refer to the detailed FAQ section "Examinations" above.


Finances / financing your studies

How can I finance my studies?

Information on BAföG (scholarship within German Federal Law on Training and Education Promotion), part-time jobs, scholarships, loans etc. is provided by the student services Giessen (Studentenwerk Gießen). Further information on financing your studies has been compiled by the student advisory service at JLU. If you receive BAFöG and are currently not able to provide the necessary academic achievements, this lack of proof does not have any effect on your BAFöG scholarship.


International students

For special support (e.g. with regard to the right of residence), international students can get in touch with the International Office at JLU, where Dr. Saltanat Langohr and Patrycja Zakrzewska will answer your questions. Further information can be found at International Office and German Academic Exchange Service (DAAD).

 


Summer semester 2020

 

Joint letter of the Minister and the Presidents of the Universities


Will courses and module components (such as internships, block seminars) take place as planned?

Until including 1 June 2020, there will generally be no major face-to-face teaching at JLU. In exceptional cases, practical or other courses absolutely requiring a physical presence may be held by observing the hygiene and safety measures. In this exceptional case, a minimum distance of 1.5 metres between two persons is required and the maximum number of persons depends on the room size.

Such courses (laboratory courses or practical sports classes) may be offered in justified exceptional cases after a corresponding application has been made by the respective dean’s office and approved by the President of JLU. The dean’s offices are requested to submit applications for approval to the President via the Department of Studies and Teaching (Stabsabteilung Lehre,StL). Further information on this can be found here. Please note the information on the organisation of the room booking for examinations and face-to-face courses.

For the second phase of the lecture period from 2 June 2020 to 17 July 17 2020, the following will apply even in case of a positive development of the pandemic: Face-to-face teaching will only be offered if absolutely necessary. Further information on this will be provided by the dean’s offices and lecturers in due course.

You can obtain information on the specific design of your courses through your lecturers, via StudIP or from the website of your respective faculty or your department.

 

Can I continue or start an external internship?
External internships can be continued/started. The
respective company or institution is responsible for the observance of hygiene measures and personal safety precautions. It must be ensured that the company or institution adheres to the specifications and recommendations of the RKI. If special protective equipment is required for the internships (e.g. protective clothing, mouth and nose protection, gloves), this must be provided by the company or institution.

Students who interrupt their external internships due to the corona crisis should get in contact with the dean for students of their respective faculty. A decision can then be made about whether the internship can be be allowed full credit or whether and in which form a compensatory work is required, or whether the internship can be continued at a later point in time. Students should not suffer any disadvantages from this regulation.

 

Requirements for participation in modules/courses in the summer semester 2020
For participation in modules and courses or module components during the summer semester 2020, the conditions of participation will be changed in such a way that the prior completion of certain courses or module components is not required. This does not apply if the prior attendance of a course or module is indispensable for reasons of occupational safety.

Explanation: This regulation will enable students to attend courses and modules in the summer semester even in those cases in which an examination of the winter semester is a prerequisite. The background to this regulation is the postponement of all examinations to the period after 20 April 2020, which will then run parallel to the currently planned start of the semester.

 

Will the lecture period be extended for the summer semester 2020?

The lecture period for the 2020 summer semester is currently planned to end on 17 July 2020. Please view the Joint letter of the Minister and the Presidents of the Universities for further information.


Winter semester 2020/21

Re-registration for the upcoming winter semester 2020/21

You can renew your registration for the winter semester 2020/21 from 15 June 2020 until 31 August 2020. Further information can be found here.

If you have renewed your registration for the upcoming winter semester but you will finish your studies before the begin of the winter semester, you can withdraw you re-registration. Please use the application for deregistration and get in touch with the registrar’s office.

Does the winter semester 2020/21 begin as planned?

The Standing Conference of the Ministers of Education and Cultural Affairs (Kultusministerkonferenz, KMK) has decided to postpone the start of the lecture period during the winter semester 2020/21 to 2 November 2020.

 

Thesis defences and habilitation procedures

Last updated 3 June 2020, 3 p.m.

Can thesis defences / doctoral examination processes and habilitation procedures take place?

Thesis defences may take place as a telephone, a video conference or as a mix between face-to-face and video conference (see also point 1.3 of the Richtlinien für Promotionsordnungen der JLU). Concerning the latter, the official regulations on the number of persons allowed to assemble as well as the hygienic measures must be observed. The members of the university community are to be excluded to the extent that the rules of procedure allow this exclusion; only there can the aforementioned procedures be chosen.

 

In which rooms can thesis defences / doctoral examination processes and habilitation procedures take place?

Thesis defences and habilitation procedures can take place in the following rooms:

1. University main building (Universitätshauptgebäude), seminar room 315

2. Zeughaus, seminar room S3, ground floor

3. Seltersberg, lecture hall C2, ground floor, Heinrich-Buff-Ring 19

4. Kugelberg 62, “Multifunktionsraum”  01

5. Rechts- und Wirtschaftswissenschaften, room 24 A and B, Licher Strasse 68

6. Philosophikum I, house F, room 005

7. Philosophikum II, house G, room 001

8. Seltersberg Medizin, lecture hall 1 in the medical teaching centre (Medizinisches Lehrzentrum, MLZ, Klinikstrasse 29

 

Reservations for rooms can be made via the central office for bookings and allocating rooms for events (zentrale Raumvergabe für Veranstaltungen) by telephone via 99-12600. Please indicate (at least one day in advance) when the examination is planned to take place as well as whether and when the planned breaks take place.

 

How do I proceed with the project management of funded projects?

The donors and external funding sources of research projects are responding to the corona crisis by adapting their regulations on project implementation/funding management (submission deadlines etc.). In many cases, the project managers are also informed directly by the donors/external funding sources. You can find detailed information here.