FAQ - English Version
FAQ concerning the new coronavirus (SARS-CoV-2)
The keywords in the FAQ section are sorted alphabetically. Here you will find information on the topics 3G at work, 3G in teaching/courses, 3G on campus, Admissions tests, Ventilation, Booking and occupying rooms, Botanical Garden, Buildings, Business trips, Campus areas / Buildings, Canteens and cafeterias, Cases of illness / Suspected cases of illness, Catering, , /Children's sick daysCertificates / Student ID (chip card), Contact details, Contact persons, Corona Occupational Health and Safety Ordinance, Coronavirus Safety Ordinance (CoSchuV), COVID-19 tests for employees, Curfew, Deadlines, Deliveries, Digital teaching, Digital vaccination certificate, Disinfection of surfaces, Emergency childcare, Employees, Events, , Excursions, Fall semester 2021/22, First aid, Finances, Financial support for students, Forms / documents, Free examination attempts, Goods: Orders and Deliveries, Habilitation procedures, Handing in your Bachelor’s or Master’s dissertation during the lockdown, Hygiene concept, Hygiene rules for external service providers, JLU helps - help and support, JLU's pandemic plan, JLU vaccination days, Job interviews, Law on temporary employment in higher education (WissZeitVG), Lecture hall pass, Mail, Mandatory masks, , Mobile working / working from home, Normal course length, Password collection / Reset your password, Personal safety precautions, Quarantine cases, Research, Risk groups, Signatures, Sports facilities, Stays abroad / international mobilities, Student and academic assistants, Students with children, Studies and teaching, Studies and teaching under pandemic conditions, Synchronous communication, Support, Test persons, Test sites, Thesis defences, Travelling, Vaccinations, Virtual public events, and working from home /mobile working.
Where can I find general information on the new coronavirus SARS-CoV-2?
General information on the new coronavirus SARS-CoV-2 is provided in the .
General information concerning organisational questions about how to deal with corona is provided by the .
Information on the disinfection of surfaces
External service providers: Hygiene regulations for external service providers
Meetings of university governing bodies/internal committee meetings: Safety precautions for meetings of university governing bodies and internal committee meetings
Hygiene concept: Hygiene concept of JLU
Test persons: Safety precautions for dealing with test persons
Law on temporary employment in higher education (WissZeitVG): Information on amendment
Last updated 30 September 2021, 3 p.m.
All lecture halls and seminar rooms are available to all faculties at JLU for examinations, meetings of university governing bodies, committee meetings and other official meetings. Due to the current distance regulations, however, many rooms are only suitable for a small number of people (see available rooms). The introduction of 3G-rules for face-to-face teaching an in person examinations makes it possible to occupy rooms with a capacity of up to 50%, following 18 October 2021.
We point out that the comparatively high occupancy of the rooms is only possible if linked to mandatory medical masks as well as the implementation of a 3G concept (geimpft, genesen, getestet, i.e. vaccinated, recovered, tested). The list of usable rooms has been updated. The column “M” indicating the seats that can be used within the 50% occupancy are highlighted in green.
In lecture halls, the "50% occupancy" continues to be indicated by green sticky dots. In seminar rooms, the respective number of tables and chairs will be available.
A note on the sticky dots in the lecture halls and the two additional columns in the list of usable rooms: The "20% occupancy" continues to be indicated by numbered blue sticky dots, the 30% occupancy initially planned in July 2021 by orange sticky dots. This "old" labelling remains in place as a precaution - just in case the pandemic situation and the ordinance situation of the State of Hessen should later make it necessary to reduce the occupancy again. The two additional columns in the list of usable rooms with the 20% and 30% figures are therefore still displayed.
In StudIP, there is a link to the list of usable rooms under the current notes. Please note: In StudIP, most rooms currently show the 100% occupancy. For the sake of clarity, we will refrain from directly entering the 50% figures there. We will also delete the 20% occupancy from the previous corona semesters soon.
Reduction of set-up times: During the previous corona semesters, the set-up time was 30 minutes before and 30 minutes after an event. During the fall semester 2021/22, JLU will return to the regular cycle of courses under the new hygiene concept. This means that courses will generally end 15 minutes before the hour and the next course will begin 15 minutes after the hour. Thus, a window of 30 minutes is firmly available for the obligatory and very important ventilation and room change. During these 30 minutes, the room must already be free, which means that it will be necessary for events to end somewhat earlier; at the very least, overrunning the event time is prohibited.
Whether the set-up time will generally be increased to 45 minutes and thus events will have to end a bit earlier; the given lecture time may not be exceeded.
Please also note the information on the organisation of the room booking for examinations, the protective measures (e.g. the obligation to wear a mask), the measures for meetings of university governing bodies, internal committee meetings and other meetings, the information on how to air rooms as well as the information on how to collect contact data.
Information on the opening of buildings.
Information on the opening of the canteens of the student services Giessen:
For large exams, Faculty 06 – Psychology and Sports Science will again offer their sports halls in the fall semester 2021/22, which can be booked at the following times:
- Spielhalle (120 seats): Monday, 21.02. - Friday, 25.02.2022
- Turnhalle (80 seats): Monday, 21.02. - Tuesday, 05.04.2022
Lecturers can view the booking in Stud.IP. Ms Hänel at the Department of Sport Science is in charge of the organisation and the booking process: https://www.uni-giessen.de/fbz/fb06/sport/institut/verwaltung/mitarb/haenel
Last updated 26 November 2021, 1 p.m.
According to the new Coronavirus Protection Ordinance of the State of Hessen (Coronavirus-Schutzverordnung), only vaccinated, recovered or tested persons may enter JLU with immediate effect. In addition to a certificate of vaccination or recovery, only official tests are accepted - self-tests are not permitted for this purpose. JLU employs a security service for those 3G controls that will randomly check the entrances of JLU buildings. Further information on who legally counts as vaccinated or recovered can be found on the website of the Paul-Ehrlich-Instituts.
The JLU buildings have been opened from WS 2021/2022 step by step. It is thus important for everyone to take responsibility for themselves and to continue to observe the distance and hygiene rules. In this context, we are counting on the responsibility of every individual concerned. Keeping individual buildings closed is not planned in this regard.
Hotline for commissioning security services: The department E3 will set up a hotline in case security services are needed in connection with the building openings. The hotline can be reached from 15 September 2021 on Mondays to Fridays from 8 a.m. to 6 p.m. under the telephone number 0641 99-12800.
Is the Botanical Garden currently open?
The Botanical Garden remains closed from 18 October 2021 until 17 March 2022.
Last updated 19 November 2021, 3 p.m.
What should I do if I have cold symptoms?
Employees and students with cold symptoms are not allowed to enter the university and have to call in sick. In case of fever, cough or shortness of breath and any other symptoms, contact your general practitioner - initially by telephone. As is generally the case with all cases of illness, inform your superior or your department as well.
I tested positive for SARS-CoV-2/have been in close contact with an infected person. What do I do?
For persons proven to be infected with the SARS-CoV-2 coronavirus and "close contact persons" according to the RKI definition, the obligation to be present is waived by the staff administration for 10 days after the last contact and - if possible – mobile working is approved. Contact persons who are vaccinated or recovered do not need to quarantine. If there is a shorter or longer quarantine due tolegal requirements (see Corona in Hessen - Rechtliche Grundlagen: Coronavirus-Schutzverordnung des Landes Hessen) or due to the order of the public health department, this period of time is decisive.
How to act in quarantine cases
Employees and students are not permitted to enter JLU if
- you have tested positive for Covid-19
- you are classified as a close contact person as defined by RKI and are not exempt from quarantine (see ),
- you are in quarantine / isolation as stated in Section 1, Sentence 1 of the Ordinance on the Control of the Coronavirus of 13 March 2020, as amended, particularly due to return from a foreign risk area) (§ 1 Abs. 1 der Verordnung zur Bekämpfung des Corona-Virus vom 13. März 2020)
- you have received an order for a separation / isolation by the public health department.
Reporting quarantine cases
Quarantine cases must be reported immediately by email to the following two addresses: email@example.com (Department C- Human Resources) and Sekretariat-B3@admin.uni-giessen.de (Division B3 - Safety and Environment). Students are urgently requested to proceed in the same way.
The information must contain prename, surname, status at JLU (employee / student), affiliation (organisational unit) and duration of the quaratine (date of beginning and end).
As a rule of thumb, quarantine lasts for 10 days. After 7 days you can leave quarantine if your rapid test or a qualified PCR test are negative. Regardless of the quarantine period imposed by the public health department, JLU buildings should only be re-entered if no symptoms have appeared for 48 hours.
If a person infected with SARS-CoV-2 has taken in a face-to-face course, no quarantine measures have to be initiated in general if the face-to-face course was held in compliance with all valid hygiene and protection measures. A person tested positive is contagious two days before the symptoms begin. The person in charge of the attended face-to-face course or event during the respective period must be informed immediately. The information must also be immediately reported via email to the following two addresses: firstname.lastname@example.org (Department C- Human Resources) and Sekretariat-B3@admin.uni-giessen.de (Division B3 - Safety and Environment).
If the hygiene rules have not been observed, as may be the case in laboratories or sports practices in smaller groups, for example, and if direct contact has lasted for more than 15 minutes or the respective persons have stayed in an unventilated room for more than 30 minutes, then a higher risk of infection must be assumed.
If you need assistance, please contact email@example.com.
What do I do if the corona warning app shows an increased risk?
In the case of an increased risk, there have presumably been encounters with at least one person who has tested positive for corona within the past 14 days. The warning app tells the person to
- reduce contacts with other people,
- be careful and stick to hygiene and safety measures and to
- contact a general practitioner, the medical on-call service on 116117 or the public health department in case symptoms occur.
Last updated 26 April 2021, 7 p.m.
How do I get my certificates of enrolment and where can I update my JLU chip card (student ID)?
JLU students can request their certificates of enrolment for the respective semester online. You can update you JLU chip card (student ID and season ticket for public transport) at various locations on campus (but currently not at the student affairs office as the building is still closed to the public). Further information on requesting certificates of enrolment and updating your JLU chip card (including a list of locations where you can update your chip cards).
Issuing chip cards
Unfortunately, JLU chip cards can neither be produced nor issued yet due to the consequences of the IT security incident. The IT Service Centre is working on restoring the affected systems. We will provide information via the JLU website as soon as the chip card production continues. Until then, we ask for your patience. Freshers will receive their chip cards by mail.
If you currently require proof of your RMV ticket, please get in touch with the registrar’s office. If you have any other questions or problems, please inform the relevant offices within JLU about the fact that you do not currently have an up-to-date chip card due to this situation to ensure that individual solutions can be found there.
Last updated 22 September 2021, 6 p.m.
Do I have to provide my contact details?
In accordance with the current Corona Protection Ordinance of the state of Hessen, contact data do need to be recorded since 16 September 2021. This particularly applies to teaching, examinations and admission courses, as well as to the use of study, computer and work rooms, and work spaces in libraries.
You will find the current version of the above-mentioned ordinance on the homepage of the Hessian government under the heading “Für Bürgerinnen und Bürger: Aktuelle Lesefassungen der Verordnungen” (German version only).
Last updated 26 January 2022, 5 p.m
The Coronavirus Safety Ordinance (CoSchuV) can be found here: Corona in Hessen. Recent definitions of proofs of vaccination and recovery can be found under § 3.
Last updated 15 May 2020, 5 p.m
To guarantee that every member of JLU can disinfect all surfaces appropriately if needed, disinfectants are kept on hand for any disinfection that may be carried out independently. Please observe the information on disinfection of surfaces and the instructions for the disinfecting cleaning of surfaces.
Last updated 1 December 2021, 2 p.m.
Employees of the state of Hessen are expected to follow the RKI recommendations for protection against the coronavirus SARS-CoV-2. These particularly include the distance regulations (keeping a distance of at least 1.5 metres), hygiene measures, wearing a medical mask and regular airing of closed rooms.
This also means that personal contacts with colleagues should be kept to a minimum and telephone or video conferences should be held instead. If possible, electronic mail should be used primarily. Accordingly, events and face-to-face meetings are only possible if the distance and hygiene regulations can be observed in the respective rooms.
Official instructions on how to deal with the coronavirus in the official divisions of the Hessian Ministry for Higher Education, Science, Research and the Arts (HMWK), valid from 28 July 2021 until further notice (last amended 31 August 2021)
The 3G rules at the workplace apply from Wednesday, 24 November 2021 and are initially limited until 19 March 2022. The 3G regulation applies in all JLU premises and traffic routes and also affects outdoor locations on JLU premises.
As a general rule, employees and employers can only come into the workplace if they carry proof of their 3G status (digital or printout certificate). The 3G regulation also applies to employees who cannot be vaccinated for medical reasons. The requirements affect all employees of JLU. Employees are all persons in a service or employment relationship at JLU, including student assistants. Further information on who legally counts as vaccinated or recovered can be found on the website of the Paul-Ehrlich-Instituts.
The respective supervisors or dean’s offices must ask all employees to provide their 3G certificate. Employees who are not vaccinated or recovered or who do not wish to disclose their vaccination status (or status as recovered), must show proof of a negative COVID test for each day worked in the office.
Details on the 3G rules for workplaces can be found here: handout on 3G rules for workplaces.
Please also view the template for documenting the 3G certificates.
Following the amendment of the Infection Protection Act valid from 24 November 2021, mobile working should be made possible where it does not affect any tasks or processes at work. Employees must accept the offer of mobile working if it does not cause any problems or disadvantages. If so, employees must inform their supervisors immediately.
However, the functionality of all research, teaching and administrative areas of JLU must be ensured through on-site presence based on the division of labour. The on-site presence should continue to take place where it is necessary for official business.
In the case of mobile working, availability by telephone or digitally must be ensured. Overtime is generally not possible in the case of mobile working. Deviations from this are only permissible in special individual cases if the current pandemic-related workload requires it.
If you continue to work from home, availability by telephone or e-mail must be ensured.Naturally, the by now familiar hygiene and safety measures including distancing rules as well as the obligation to wear a mask still apply. Employees in attendance will be given the opportunity to test themselves at least twice a week in addition to the current 3G regulation and will be provided with appropriate self-test kits.
What do I need to keep in mind when I deal with official documents while working from home?
- Please only take home the documents specifically required for your work. You should only keep these documents at home as long as you work with them (do not leave them at home after you finished working with them).
- Transport the official documents in a sealed container, e.g. in a notebook case or briefcase.
- Keep the official documents locked away while you work from home when you do not use or need them for a specific task.
- Third parties (including family members) must not gain access to the official documents while you work from home. This also applies to using them on a computer. You must also ensure that the official documents are not accessible when you leave the room either by locking the door, by keeping them under lock and key or, if you work with them on your computer, by using password protection.
What do I have to keep in mind when working at my workplace?
Based on a previous assessment of the working conditions, your supervisors must determine – if necessary in consultation with the occupational safety specialists - whether occupational health and safety measures are necessary to effectively protect you from health risks associated with the performance of your work. A distinction must be made between technical, organisational and personal protection measures. Possible measures are, for example, the installation of protective walls shifting working hours (including morning and/or evening hours), working from home, restrictions on work meetings, checking the allocation of other activities within the right to issue instructions, wearing protective clothing, wearing a medical mask, adherence to distance and hygiene regulations etc.
In connection with the measures to contain the coronavirus, JLU staff in the areas of teaching, research and administration/organisation have a selection of tools at their disposal to implement synchronous communication and collaboration (online seminars, virtual meetings, etc.). A list of the tools with their respective functional focus as well as information on how to get access to them can be found here: https://www.uni-giessen.de/sync.
What do I do if I need a signature / a seal for particular documents while working from home or while trying to reduce the contact with my colleagues to a bare minimum?
We recommend scanning and then emailing the relevant documents. The respective office or persons in charge should subsequently send back the original document by post / by internal mail.
The Corona Occupational Health and Safety Ordinannce has been extended until 19 March 2022 (https://www.bmas.de/DE/Service/Presse/Pressemitteilungen/2021/corona-arbeitsschutzverordnung-verlaengert-und-ergaenzt.html). Several points have been amended, to which we would like to draw attention:
1. Risks of the disease, protective effect of vaccinations
The Corona Occupational Health and Safety Ordinance now includes an obligation for employers to inform employees about the risks of COVID-19 disease and existing options for vaccination: As you know, the novel coronavirus (SARS-CoV-2) is responsible for the global COVID-19 pandemic. The risk of becoming seriously ill or dying is considerable, especially in view of the highly contagious virus mutations. Vaccinations have a high individual protective effect against the disease and can help contain the pandemic by also reducing virus transmission. We therefore urge you - for your protection and the protection of others - to take advantage of the numerous vaccination offers. Information from the RKI.
Please note the information provided by the Hessian Ministryof the Interior and Sport (HMdIS), including a sample instruction:
Risks of COVID-19 disease (source: RKI):
In the vast majority of cases, the disease is mild. The probability of severe and even fatal courses of the disease increases with age and pre-existing diseases. International studies indicate that the delta variant (VOC B.1.617.2), which is now dominant in Germany, can lead to a more severe course of the disease with more hospitalisations and more frequent deaths compared to previously dominant variants. However, the individual risk of a severe course of the disease cannot be derived from the epidemiological/statistical data. Thus, severe or life-threatening courses of the disease can occur even without known previous illnesses and in young people. Long-term consequences can also occur after mild courses.
Currently, after an increase in the number of cases in the first quarter of 2021 and a significant decrease in the number of cases in the second quarter, the number of cases has increased again in all age groups. The number of deaths is currently at a low level, with a slight upward trend. The number of severe COVID-19 cases, which may also require intensive care treatment in hospital, is also currently on the rise again. Among the hospitalised COVID-19 cases, the proportion of younger age groups is increasing. It is becoming increasingly difficult to trace infection chains; outbreaks occur in many different settings.
The Robert Koch Institute therefore continues to assess the health risk of the unvaccinated or only once vaccinated population in Germany as high overall. For those who have been fully vaccinated, the risk is assessed as moderate. A current version of the RKI's risk assessment can be found at the following link: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikobewertung.html. It is recommended to take advantage of the offers for vaccination against COVID-19.
vaccination options (see also the information provided by JLU):
Many general practitioners and specialists continue to offer vaccinations. You can hence discuss medical questions with them. More information on vaccinations can be fount at
If you have already had a COVID-19 infection, you can have a single dose of the vaccine six months after the PCR-confirmed infection. However, given the increasing availability of vaccine and the safety of vaccination after SARS-CoV-2 infection, a vaccine dose can be given as early as 4 weeks after the end of COVID-19 symptoms. Vaccination is possible with all four vaccines licensed in the EU.
2. Vaccinations are also possible during working hours
Employees must be released from work to take advantage of vaccination offers if these fall within working hours. In this context, we would like to point out that JLU offers vaccination days; you can find the specific dates here. The offer is open to all students and others: JLU employees and lecturers, scholarship holders, doctoral students, visiting academics, etc. Apart from this offer also from the opportunities for vaccination in doctors' offices, you can also take advantage of the offer of the district of Giessen: a vaccination outpatient clinic is available in the rooms of a former doctor's office in Schiffenberger Tal in Giessen (at Watzenborner Weg 8). Information and appointment bookings at: https://corona.lkgi.de/impfambulanz/
3. Hygiene concepts
In accordance with the Corona Occupational Health and Safety Ordinance, company hygiene plans must be drawn up, updated, implemented and made accessible in a suitable manner- as already before. For this purpose, the occupational health and safety regulations and the industry-specific practical aids of the accident insurance institutions must continue to be consulted. Further information
4. COVID-19 self-tests
Employers must continue to offer the opportunity for rapid or self-testing at least twice a week for all employees working on site. The new Corona Occupational Health and Safety Ordinance also makes no distinction between those who have been vaccinated, those who have recovered and the rest, so the tests are available to all employees in attendance. Further information, including how to order
5. Vaccination or recovery status of employees
The employer may take into account the vaccination or recovery status of employees when determining the necessary protective measures, but there is no obligation on the part of the employees to provide such information.
6. Personal protective measures
The known personal protective measures must continue to be observed; operational contacts and the simultaneous use of rooms by several persons must still be reduced to the necessary minimum. Mobile working can also make an important contribution to this. Protection against infection must also be ensured during break times and in break areas.
Information on the general obligation to be present from 1 September 2021 in accordance with the HMWK service directive and on the topic of mobile working.
7. Medical masks
Employers must still provide at least medical masks where other measures do not provide sufficient protection.
I have to look after my child/children under the age of 12 as the school or day care centre is closed. Can I stay at home and will I still receive my salary?
If childcare facilities or schools are temporarily closed due to the corona pandemic, it must be examined whether mobile working is possible. This also applies if entering these facilities is prohibited (e.g. due to a duty of seclusion) or if they only operate in a restricted manner which affects the child/the respective employee, or if a recommendation of the Hessian government renders entering these facilities exempt.
Can university employees take their children to their workplace?
In order to decrease the risk of infections, children can only be taken to work in exceptional cases. Agreements on this always need to be made with the respective supervisor or event responsible. Children who have any symptoms of sickness are not allowed to enter JLU.
Additional children’s sick days for employees with statutory health insurance
How can I use the (additional) children's sick days to ensure childcare at home?
The prerequisite for using the children's sick days (in addition to caring for the sick child) is that
- compulsory attendance at school is waived or access to childcare is restricted, or the child does not attend the facility on the basis of an official recommendation.
- the child is younger than twelve years of age or disabled and dependent on assistance.
- no other person living in the household can supervise, look after or care for the sick child.
The aforementioned preconditions must be proven to the health insurance in a suitable manner (the health insurance may demand the submission of a certificate from the institution or school). The Federal Ministry for Family Affairs, Senior Citizens, Women and Youth (BMFSFJ) has developed a sample form for this purpose.
For more information, please see: Fragen und Antworten zu Kinderkrankentagen und Kinderkrankengeld - Bundesgesundheitsministerium.
Please submit an informal application (preferably by e-mail) to the responsible person at the HR department (see Zuständigkeiten im Dezernat C — Dezernate) via your direct supervisor and indicate the period of leave and its reason (e.g. quarantine of the child).
To apply for child sickness benefit, please contact your health insurance company.
How long can I use the children’s sick days for?
As of January 2022, the number of days on which children's sick pay can be received has increased to 30 days per child. If there are two children, each parent is entitled to 60 days; the maximum entitlement for both parents in total is 130 days in a calendar year for three or more children.
While receiving children's sick pay, employees are entitled to unpaid leave from work.
How much will I paid for the children’s sickness benefit?
Sick pay is usually 90 per cent of the net pay from the insured person's contributory pay and is reimbursed by the health insurance fund.
I must take care of a close relative in need of care because the day care facility was closed due to infection protection measures because of the corona virus or because the admission is not possible
If employees have to
- care for relatives in need of care (with a care degree according to SGB XI) because the care facility is temporarily closed due to the corona pandemic or the care service is cancelled or foreign care workers cannot enter the country, or
- accompany a close relative in a hospice or hospital during the dying process,
they may be granted partial or complete performance of work activities and official duties through mobile working in their own home or at another location. The decision as to whether and to what extent this is possible must be made at the request of the employee by the by the respective authority as assigned by the head of the department.
I have been in close contact with a possibly infected person who still needs to be tested for the virus. Should I stay home as a precaution?
Until the test results are known, you must stay away from the workplace. During this time, if possible, work is to be done from home (mobile working). If your contact person’s test result is positive, your respective health department decides on the duration of the further quarantine. If the test result is negative, work can be resumed at the workplace. As this is an order by the employer, you will still be paid your salary as long as you are on leave.
I have been in close contact with an infected person. What do I do?
You must stay away from the workplace and you strictly need to follow the instructions of the public health department. In this case, the public health department will impose a quarantine. You will continue to be paid for a maximum period of six weeks. From the beginning of the seventh week, your salary is paid by the respective authority in accordance with the regular sick pay.
I tested positive for SARS-CoV-2/have been in close contact with an infected person. What do I do?
Please follow the instructions provided at the section "Cases of illness / Suspected cases of illness".
The Robert-Koch Institute (RKI) has adjusted its information on risk groups at increased risk of a serious course of disease. According to the current information of the RKI, the variety of different potentially predisposing pre-existing conditions and their severity (e.g. already existing organ damage) as well as the multitude of other influencing factors (e.g. age, gender, weight, certain behaviours, adequate medical/therapeutic treatment) and their individual combination options clearly illustrate the complexity of a risk assessment. A general definition for the classification of a risk group can hence no longer be made. A personal risk assessment in the sense of a medical evaluation is required instead.
Based on a medical certificate that confirms the increased individual risk for a serious course of disease, the obligation to be present can be lifted. The medical certificate must confirm that in case of an infection with the corona virus SARS CoV-2 according to the criteria of the Robert Koch Institute, there is a risk of a serious course of disease due to the special disposition The costs of the medical certificate must be borne by the employees themselves. In unclear cases, the head of the respective authority may initiate a company medical examination.
We further refer to the occupational health recommendation "Dealing with employees in need of special protective measures due to the SARS-CoV-2 epidemic". The risk groups can ("should" from group 3 onwards according to the above-mentioned occupational health recommendation) be given the opportunity to perform their work from home (mobile working), if possible.
If the tasks and activities that you perform are not suitable for working from home / mobile working, overtime and flexitime hours must be used to balance this situation. In justified exceptional cases, the respective authority may decide whether to grant paid leave of absence from work on the basis of an occupational medical examination and by taking into account the duty of care and the fulfilment of the duty to provide services.
How and where can I cancel my previously submitted vacation days if my planned trip is cancelled and I want to work instead so that I can take the respective vacation days later?
Previously approved leave cannot be withdrawn unilaterally by either the employer or the employee. There is no "right of cancellation". Any subsequent change to the previously approved leave requires a corresponding agreement between the parties to the employment contract. A cancellation can only be agreed to if your work performance is urgently required during the planned holiday period or in cases of particularly justified hardship.
The cancellation of vacation days is processed in the same way as the application for leave, i.e. at the same authority. Applications for leave are generally processed differently, depending on the respective department (i.e. if applications are handed in by staff employed at the different faculties or by administrative staff).
As a result of the COVID 19 pandemic, there are various restrictions on the work or research projects of scientific and artistic staff, in particular due to pandemic-related closures of laboratories, libraries, etc. Scientists and researchers in their qualification phase according to Section 2(1) (§ 2 Absatz 1) of the law on temporary employment in higher education (Wissenschaftszeitvertragsgesetz, WissZeitVG) are particularly affected by these restrictions, as they are subject to the maximum time limits of six years before and six years - in the field of medicine nine years - after the doctorate according to Section 2(1) points 1 and 2 (§ 2 Absatz 1 Satz 1 und 2 WissZeitVG).
Against this background, the total permissible fixed-term limit in accordance with Section 2(1) (§ 2 Absatz 1 WissZeitVG) has been extended by 6 months for employment relationships existing or having existed between 1 March 2020 and 30 September 2020 as of 1 March 2020 as stated in Section 7(3).
The statutory ordinance of the Federal Ministry of Education and Research (WissZeitVG-Befristungsdauer-Verlängerungs-Verordnung-WissBdVV), which comes into force on 1 October 2020, extends this maximum fixed-term limit for the above-mentioned employment relationships by another six months.
For employment relationships that have been newly established between 1 October 2020 and 31 March 2021, the total permissible fixed-term period under Section 2(1) points 1 and 2 (§ 2 Abs. 1 Satz 1 und 2) according to the law on temporary employment in higher education (WissZeitVG) is extended by six months.
Further information (entitled persons, application, etc.) on the amendment of the WissZeitVG can be found here.
Maximum duration of fixed-term civil servant or employment contracts for (qualification) professorships ("tenure-track professorships") and junior professorships extended
In view of the continuing corona pandemic and the associated restrictions on the scientific community, the Minister of Higher Education, Research and the Arts has decreed the following: The total permissible duration of employment in a temporary civil servant position or in a fixed-term contract as a (qualification) professor ("tenure-track professorship") can be extended by six months if a civil servant position or a fixed-term employment contract exists between 1 March 2020 and 30 September 2020 or between 1 October 2020 and 31 March 2021. For junior professors, the existing contract can be extended up to twelve months. Applications for extensions must be submitted to the Department of Human Resources through the usual official channels. This means that a brief explanation on the effects of the pandemic must be submitted via the dean's offices. In this context, the Executive Board at JLU points out that the targets defined within the contracts for holders of (qualification) professorships ("tenure-track professorships") are generally to be achieved in their entirety, so that even without extending the temporary civil servant position or a fixed-term employment contract, the possibility to take the effects of the corona pandemic into account within the interim or the final evaluation procedures should exist.
The same regulations apply to all assistants employed at JLU: While working at your workplace you need to strictly observe all hygiene measures. Considering the pandemic situation, student and academic assistants can work interdepartmentally or from home if previously agreed upon with the respective supervisor.
The Ordinance Amending the SARS-CoV-2 Occupational Health and Safety Ordinance contains the obligation for employers to offer two COVID-19 self-tests per week to employees present at their workplace who are not exclusively working from home. Self-testing is voluntary on the part of the employee.
Mandatory tests at the workplace
From 25 November 2021 onwards, following the new Corona Occupational Health and Safety Ordinance, employees who are not vaccinated or have recovered may only access their workplace if they can provide an official negative test (no self-test). Further information can be found at 3G at the workplace.
How/where do I get a self-test kit?
The test kits provided by the state of Hessen are distributed via the management of the respective faculties, institutions and facilities. If you run short on test kits, please order new test kits via e-mail at firstname.lastname@example.org. Please always indicate the total number of tests needed.
Who gets a COVID-19 self-test kit?
All persons in a service or employment relationship at JLU are considered employees. Student assistants are only taken into account if they are required to work on site, i.e. at the workplace, regularly and not just for a few hours. Visiting lecturers ("Lehrbeauftragte"), persons with a contract for works and services (Werksvertrag), scholarship holders and emeriti are not included in this group of persons.
How do I take my swab sample with the self-test?
The test kit is is a self-test from the company Siemens "Clinitest Rapid COVID-19 Antigen Self-Test". It does not require the assistance of trained personnel. Please refer to the instructions for use and brief instructions for the correct use of the test, which can be found under this link https://www.clinitest.siemens-healthineers.com/.
The tests are provided exclusively for work. For private purposes (e.g. visiting relatives at the weekend), the so-called "citizen tests" of the districts are available, which are offered free of charge nationwide.
Self-tests can only be a single component to create additional security. Irrespective of this, it is still essential - for one's own protection and for the protection of others - to observe the hygiene and distance regulations (thorough hand washing, disinfection, keeping a distance of at least 1.5 metres from each other), to wear medical masks (unless medical masks are compulsory to wear anyway) and air rooms regularly. The above-mentioned protective measures and hygiene concepts at JLU are fundamentally suitable for preventing infections, as the comparatively low number of cases at JLU to date have also shown. However, even minor negligence and contacts that are more fleeting can lead to increased infections, especially in view of the much more contagious virus variants.
What do I do if my test result is positive?
In case of a positive self-test, you have to go home or to another suitable accommodation at once and without detours without a separate order by the health authority. You must immediately inform the responsible health authority. After every positive self-test or rapid test, a PCR test must always be carried out for confirmation. Please immediately inform any contact persons and your employer about the receipt of a positive test result.
If typical symptoms of a SARS-CoV-2 infection are present within 14 days of receiving the test result (shortness of breath, new-onset cough, fever, loss of sense of smell and taste, etc.), you must immediately report again to the responsible health authority and contact a doctor by phone.
Disposal of used self-executed tests
Do I need to wrap and dispose every single one of my used test kits in a plastic bag?
No, used test kits can be disposed in the waste containers for residual waste as these are already lined with plastic bags. The Umweltbundesamt does not see the need for any special requirements for the disposal of waste from vaccination and testing centres. Therefore, no further arrangements need to be made for the disposal of self-executed tests at the university either.
If you would like to do so, you are welcome to wrap your test kit in paper towel before throwing it into the residual waste (at the place where you took the test) - however, this is not mandatory or necessary. After performing the test, please clean the surface with a damp paper towel and standard household products (for example, a drop of dishwashing liquid from your tea kitchen). You can also throw that paper towel into the residual waste.
How should test kits be disposed if they show a positive test result? Can I just throw them into the residual waste or do I have to label them in any specific way?
Firstly, please make sure you follow the instructions on the test kit on how to behave in case of a positive result. A positive test can be disposed in the residual waste as well. The bins are emptied on a daily basis by the cleaning service who always wear masks and gloves when emptying the waste bags.
How informative/sensitive are the self-tests?
A COVID-19 rapid test where you take the swab sample by yourself is less sensitive than a PCR test. In order to obtain a positive test result, a larger amount of virus is necessary compared to the PCR test. A positive test initially represents a suspicion of SARS-CoV-2 infection and is not a diagnosis of SARS-CoV-2 infection. The final diagnosis is made by the subsequent RT-PCR test. A negative test result does not exclude an infection and it does not invalidate the hygiene rules.
How long is a negative test result valid?
A negative rapid test result is always only a snapshot. The applicable hygiene and distance regulations must still be observed. According to the RKI, the validity of a self-test is limited in time, so that there is a distinct possibility that a negatively tested person will test positive the next day. The negative result should therefore only be understood as such over a period of several hours.
If you have symptoms that may indicate COVID-19 despite a negative test result, isolate yourself and contact your general practitioner or 116 117 immediately.
Last updated 1 December 2021, 6 p.m.
Events can be planned and carried out within the framework of what is legally possible. You can find all relevant information on current regulations on the website of the district of Giessen.
Access to courses and exams is only possible under 3G regulations on all campus areas.
3G rules also apply for (committee) meetings, panels, task forces, team meetings etc. with 10 or more participants.
For events outside of teaching like conferences, congresses and public events strict rules apply according to the official instruction of the Hessian government from 25 November 2021.
As of 25 November 2021, the following rules apply for the above-mentioned events:
- less than 10 persons: 2G (vaccinated, recovered)
- 10 or more persons: 2G+ according to the official instruction mentioned above (i.e. vaccinated/recovered plus valid test certificate)
Please note further regulations of the Hessian Ministry for Higher Education, Science, Research and the Arts (HMWK):
For the time being, no larger public events are to be held, either indoors or outdoors; in addition, an official permit would be required for more than 250 people.
Public events with a smaller group of participants, such as the awarding of medals and the performance of other honours or comparable events, may take place if only persons who fulfil the 2G+ conditions (vaccinated/recovered plus valid test certificate) take part.
The HMWK also recommends the following: All public appointments that are not absolutely and urgently necessary for business purposes should be avoided until further notice. Participation in public appointments or events of third parties should only take place if they comply with the 2G regulation.
Meetings, especially with external participants, should preferably be held by telephone or video conference.
Meetings of university governing bodies and committee meetings (which also include appointment committees) are included in the allowed forms of face-to-face meetings according to official regulations of the Hessian government. Persons who need to cooperate and work together for business, professional, official, educational or care-related reasons are thus allowed to have face-to-face meetings. These meetings should take place as face-to-face meetings as far as the general conditions at JLU allow. Please also note our official regulations for university governing bodies of JLU, the obligation to wear masks, further information on how to air rooms, protective measures for face-to-face meetings and for appointment procedures. If 10 or more persons attend, the 3G rules must be observed. Please refer to the protective measures for meetings with 10 or more participants - 3G.
If participating virtually (no matter what the circumstances are) is not possible, meetings can of course still be held entirely per video. This also applies to face-to-face meetings provided that all participants are able to attend. The attendance is then only possible with a 3G certificate and under strict observance of all protective and hygiene measures.
If an event with catering takes place, then individually packaged snacks/plates (e.g. in bags) should be offered if possible.
Workshops, congresses, etc. taking place at restaurants and other accommodation facilities and in cooperation with caterers must also take into account the hygiene concepts applicable to these areas. These hygiene concepts can be obtained from the respective contractual partners. Furthermore, the events must be reported to Department E, Division E3 (email@example.com).
Please note: With regard to the prevailing distance and hygiene regulations, JLU rooms are still only available for a limited number of people (see list of bookable rooms). Particularly in view of the dynamic development of the pandemic, we urgently recommend to check in advance whether the event absolutely has to take place at the planned date or whether it can still be postponed. In some cases, planned events may have to be cancelled, which can result in cancellation costs.
For workshops, congresses and other public events, you must create a social distancing and hygiene concept in which you lay out the type and size of the event and describe special protective measures. You can also use the planning tool “Hygienekonzept für Veranstaltungen”, which takes into account the currently valid regulations. Your concept must be sent to firstname.lastname@example.org.
For (committee) meetinsgs, meetings of work groups, team meetings, etc. with generally 10 or more people, the protective measures for meetings with 10 or more participants - 3G must be observed. A separate hygiene concept is not necessary.
Please always keep in mind that given the uncertain development of the pandemic, greater financial risks may arise if overnight stays, catering, etc. have to be canceled at short notice. We recommend that you take the following into account when negotiating the respective cancellation conditions:
- When making contracts of all kinds (in particular room rental contracts, catering, bookings of hotels or flights, etc.), it must be ensured that these can be canceled at short notice due to the pandemic. When booking hotels, this can usually be done by booking a possibly slightly more expensive room option with a free cancellation / rebooking option. When booking flights, the options indicated by the respective airlines / booking portals must be observed.
- If individual contract negotiations are carried out (room rental agreements such as the Kongresshalle or catering), a possibility of short notice cancellation (3 to 5 days before the start of the event / time of performance) must be agreed upon. If possible, the contract should include a note that any incurred cancellation fees are capped to a maximum of 50 percent of the order amount.
- Possibly incurred cancellation costs must be borne by the JLU cost centre that financed the event in the first place.
- If JLU cancels an event and external participants have to cancel their hotels, flights, etc., incurred costs will not be borne by JLU. Cancellation costs incurred by external parties must be asserted by them, for example with their own employers.
- The information provided by Department D - Finance and Accounting/Procurement on the reimbursement of travel costs and cancellation costs apply.
Virtual public events at JLU
Under the motto "Together - at a distance", JLU offers a virtual substitute for public events. On the website www.uni-giessen.de/zusammenaufdistanz, video and audio formats and other digital offers produced by JLU can be accessed via smartphone, tablet or PC. All services are free of charge and are aimed at the general public in Giessen and the surrounding region.The website was set up at the beginning of the summer semester and will be continuously updated with additional offerings.
Last updated 23 September 2021, 1 p.m.
JLU is aware of its responsibility towards the health of those students who are taking part in the laboratory courses as well as in on-campus examinations during these weeks. In addition to the tried and tested hygiene concepts, which have contributed to the fact that the rates of infection at JLU are very low, the executive board has made the following decision together with the eleven faculties: Those students and employees affected by the above-mentioned courses or exams will additionally be equipped with medical masks (FFP2 respirators or surgical masks).
At JLU, there is a general obligation to wear a medical mask (surgical mask or FFP2 respirator) on all traffic routes, in all rooms open to the public as well as in all event rooms and during events remains (Corona Contact and Operating Restrictions Ordinance, Corona-Kontakt-und Betriebsbeschränkungsverordnung).
We provide medical masks for all attendees of in person exams and face-to-face events. The masks will be distributed through the lecturers or those responsible for the examinations. The masks should not remain at JLU and should be taken with you after the course or exam
The obligation to use FFP2 respirators still only exists in a few individual cases due to occupational health and safety regulations, which are also included in the separate hygiene concepts of the faculties. Individual cases can include, for example, internships with practical components, such as laboratory courses, handling test persons in out-patient departments, etc.
Some subjects or courses of study at JLU require an admissions test. You will find further information on admissions tests here.
Will on-campus examinations in the responsibility of JLU take place?
In person examinations can take place if they take place in accordance with valid ordinances and the hygieneconcepts of JLU. It is still possible to offer digital alternatives to in person examinations during the wintersemester 2021/22 following the corona charter
We ask students to avoid any unnecessary contact with other persons in the course of scheduled on-campus / face-to-face examinations. Should there be any changes, those affected will be informed directly and immediately by their lecturers/examiners.
Should the regulations cause unacceptable cases of hardship for individual students, these students are asked to contact the Staff Division Studies, Teaching, Further Training and Quality Assurance (StL) via email. Those students enrolled in a state examination course of study should contact the respective examinations office.
- Medical mask collection form (Formular zur Abholung von medizinischen Masken)
- Overview of the pick-up areas for madical masks (Übersicht der Ausgabestellen für medizinische Masken)
- The ventilation of the lecture halls and seminar rooms has been checked. If there are particularities to take note of regarding ventilation, this information is available on Stud.IP via the room search.
- For your orientation, the room booking system contains information on possible examination rooms, including their maximum capacity under current conditions. Please note the organisational information on booking rooms for examinations and face-to-face courses and the information on protective measures for face-to-face courses and examinations.
Can we take exams online?
It is curently not possible to take online-based, synchronous examinations via online tests on ILIAS (or similar systems). This means that a real-time, time-limited online test is no substitute for final examination for a module. Teachers can either opt for other forms of examination or follow the above-mentioned notes on examinations that require physical presence.
The Senate decided on a comprehensive free attempt regulation for all examinations under supervision (such as written and oral exams) in its meeting on 15 July 2020. For these examinations under the responsibility of JLU, the following applies: Any failed attempt, i.e. a not passed attempt (nicht bestanden), after 12 March 2020 will be counted once as an open attempt and will not be counted towards the number of possible examination attempts. Federal or state regulations on state examinations remain unaffected by this regulation, which will last until the end of the summer semester 2021. An extension for the wintersemester 2021/22 will be discussed by JLU committees and decided on presumably in October.
- The free attempt regulation applies to all supervised examinations (written examinations, oral examinations, etc.) which fall under the responsibility of JLU, including resits (retake examinations) of the winter semester 2019/20, the summer semester 2020 and the winter semester 2020/21, which actually take place or have taken place after 12 March 2020.
- The following applies to courses of study culminating in a state examination: The free examination attempt regulation does not apply to state examinations themselves, which are not encompassed by university regulations. To all module or other examinations or forms of assessment that are carried out at the university, however, the regulation applies. The only exception to this is the study of veterinary medicine, where the number of resits / retake examinations is limited to two in accordance with § 17, section 1 of the veterinary regulations for registration (Tierärtze-Approbationsverordnung). In all other courses of study culminating in a state examination, it is up to the university to define the number of examination attempts in the university part of the course of study by official regulations.
- If a module component examination has been passed on its own, but the module examination as a whole has not yet been passed due to a compensation (regarding the grades) with the other module component examination - which was not passed before 12 March 2020 - a repetition of the examination attempt passed after 12 March 2020 is possible.
- A repetition is possible if a compensatory examination was successfully passed, but the module component examination is not passed as a whole as a consequence of the unsuccessful first attempt (prior to 12 March 2020).
- If the first attempt or the compensatory examination was not passed, but the module examination was passed in total by means of grade adjustment, a repetition is possible though not necessary.
- Each examination provided for in the examination regulations (in a specific subject or module), there may be one further attempt if any first attempt was not passed.
- The regulation applies to all examination attempts following 12 March 2020, i.e. it does also hold true for mere resits, even though the original examination took place before 12 March 2020.
- Students who are obliged to take at least one examination attempt per semester will not face any negative consequences in light of the fact that the free attempt is considered “not taken”.
- The free examination attempt regulation also applies to take-home tests, in which tasks are completed and digitally submitted within a short period of time (less than one day).
What if I cannot take part in an examination due to illness?
Students who cannot take part in an examination that lies within the responsibility of JLU due to illness must sign off in any case at the respective examinations office before the examination. It is considered a failed attempt if you do not appear at the examination date without having initially signed off. However, due to the corona pandemic, a doctor's certificate is not required until further notice.
Will examinations within the responsibility of the state examinations office take place?
State examinations may in general be carried out at JLU in compliance with hygiene and safety regulations. Please contact the state examination office responsible for your course of studies in order to find out whether on-site examinations at JLU are being held or whether alternatives are offered.
Further information can also be found on the homepages of the individual faculties.
Will the scientific pre-examinations in physics take place?
The Hessian state examinations office of healthcare (Hessisches Landesprüfungs- und Untersuchungsamt im Gesundheitswesen, HLPUG) decided to postpone the scientific pre-examination in physics. The new examination period will be announced as soon as possible. The state examinations office (Hessisches Landesprüfungs- und Untersuchungsamt im Gesundheitswesen, HLPUG) will inform all examinees accordingly. If students did not take part in a state examination for physical or psychological reasons in light of the COVID-19 pandemic, their non-participation will not be registered as "examination not taken". Students have to hand in a written confirmation of withdrawal / a withdrawal request for the examination; a doctor's certificate is not required.
Future teachers: First state teaching examination
The Hessian Teachers' Academy (Hessische Lehrkräfteakademie, HLA) is responsible for all examinations within the first state teaching examination. All regulations in this context are designed at the Hessian Teachers’ Academy. Please check their website for updates regularly.
Within the framework of the first state teaching examination, only the written examinations will take place in this round (spring 2021). The oral examinations will be cancelled; a legally viable conclusion of the first state teaching examination can also be achieved in this examination round after successful completion of the examinations (see letter from the Hessian Teachers‘ Academy (HLA) dated 22 February 2021). The HLA informs the examinees and the examiners. Please note that legally binding information is provided exclusively by the HLA.
Last updated 23 April 2020, 9 a.m.
Detailed information on how to proceed with the project management funded projects can be found here.
Deliveries of goods / Orders
Detailed information on deliveries of goods and orders can be found at the FAQ section deliveries of
Last updated 2 December 2020, 1 p.m.
Can orders still be placed?
Orders that are necessary may be placed in accordance with the regulations for procurement at JLU.
Can I place orders via JustOS?
The JustOS online shop is available to all employees within the JLU network. You can register with the access data that you used before the deactivation of JustOS. For technical reasons, JustOS is not accessible via VPN, which means that orders cannot be placed while working from home or mobile working.
Please make sure that your area is physically accessible to our suppliers and that a previous arrangement is made about the specific way of delivery. That way, additional costs for unnecessary and unwanted returns can be avoided (also refer to the question “How can I receive deliveries of goods?”)
If you have further questions, please get in touch with your colleagues at the departmental section Procurement and Materials Management (Beschaffung und Materialwirtschaft) or send an email to email@example.com.
Procurement of CO2 measuring devices and air purification systems
Due to the reduced number of persons in lecture halls and seminar rooms resulting from the protective measures (keep distance - observe hygiene rules - wear everyday masks - regular and sufficient airing of rooms), we assume that the risk of transmission of SARS-CoV-2 is low. Against this background, JLU cannot procure any CO2 measuring devices or air purifiers from central budgets or from budgets of any institutions at JLU, such as professorships, institutes, centres.
The above-mentioned products can be ordered via the online shop JustOS. Please check whether the required material may be obtained from a JustOS supplier in advance (see below for information on individual products).
If any articles are required and offered by a supplier that are not listed in the JustOS catalogue, these articles can be ordered using the "Freitextbestellung" function. (If you need assistance with this, a colleague of the Procurement and Materials Management (Beschaffung und Materialwirtschaft) will be happy to assist you.)
For orders that cannot be placed via the JustOS online shop, please download and use the order form provided at the form page of Financial Department.
Whenever procuring disinfectants, masks or disposable gloves - regardless of the procurement channel - the general principles of budgetary law of economics and thrift (allgemeinen haushaltsrechtlichen Grundsätze der Wirtschaftlichkeit und Sparsamkeit) must be observed. In special cases, there is the possibility to obtain already procured quotas of these product groups. Therefore, prior to placing an order on your own responsibility, please contact the Procurement and Materials Management, e.g. by e-mail to firstname.lastname@example.org. A colleague will support you in finding a cost-effective procurement.
Notes on the individual products:
The general availability of the necessary materials is currently very inconsistent. Under certain circumstances, an article might be marked as available while ordering, yet restrictions may arise up to the point of delivery or the supplier may make changes to the product’s quantity. This is due to the general market situation in this sector which the university has no influence on. Consequently, the current situation sometimes requires quick reactions or alternative ways of placing orders.
However, the following requirements must always be met:
- Procurements have to be dependent on requirements
- Deliveries and services must be billed in the name of and for the JLU (no privately prepaid invoices/Vorlagenrechnung)
- Payments are only made after the delivery / service has been completed (no deposits/ preliminary payments, unless these are required by law or contract)
How can I receive deliveries?
Suppliers cannot be granted unrestricted access to JLU buildings. To guarantee a working supply chain, please fill in your telephone number (business or mobile number) on the respective order form so that arrangements can be made on how and where exactly the goods are delivered that day. Please make sure that a person authorised to receive the delivery is available in your work area during the agreed time of delivery.In case that you have not yet filled in your telephone number on the respective forms, please get in touch with your suppliers and let them know about how to contact you.
Please note that the service to send deliveries for work to your home address, which has recently been offered by suppliers, is generally not allowed. The delivery address remains the work address. Deliveries for employees who are working from home because they belong to the group at increased risk of a serious course of disease due to their age, previous illnesses or a suppressed immune system are excluded from this regulation. In these exceptional cases, orders of office supplies may be delivered to the respective home address.
If buildings are locked, signs should be put up indicating the telephone number of the respective janitors and/or the respective post office in order to make sure that the suppliers are provided with sufficient information on how to deliver the order.
Taking into account all hygiene and safety recommendations, a delivery as usual to the office or laboratory is possible. The delivering persons must then be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.
How do I proceed in case of necessary on-site installation or assembly work?
Please note that the delivery of furniture, large appliances and other equipment may require the assembly by external service providers in individual cases. In these cases, it is also necessary to clarify in good time - before the respective delivery - how access for the external persons can be granted. To ensure that your orders can be delivered and assembled, please state a telephone number (business or mobile number) on the order form provided so that you can agree with your deliverer on how to handle the delivery and assembly.
Delivery and assembly is possible under consideration of the hygiene rules for external service providers. The delivering persons must be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.
Last updated 5 Februar 2021, 3 p.m.
The JLU hygiene concept including its measures can be found . Separate hygiene concepts are required, for example, for rooms that are not declared as lecture halls or seminar rooms in Stud.IP or are not listed in Stud.IP, and/or for events that require special personal contact. The same event formats can be combined. This template for individual concepts can be used to create a hygiene concept.
There is also the possibility of creating a hygiene concept across faculties or departments. To create a hygiene concept encompassing faculties or departments, this template for faculty concepts can be used. Both templates contain the basic protective measures, which can be adapted to individual requirements.
Last updated 5 May 2020, 8:50 a.m.
Outside persons, such as tradesmen or external service providers, who show cold or flu symptoms are also forbidden from entering the JLU.
Before undertaking any work at JLU, outside persons must be informed about and asked to always comply with the prescribed precautions regarding personal hygiene, i.e. regular, correct hand washing and consistent observance of coughing and sneezing etiquette.
Contact with members of the university must be restricted as much as possible. Where contact is necessary, a sufficient distance between persons (at least 1.5 meters) must be observed.
All names of external service providers and the dates of their work at JLU must be recorded by the contractor and communicated to the responsible caretakers.
If companies undertaking work at JLU need break rooms or areas for their employees, they have to apply for these in advance. The contractor will assign the break rooms / areas. Hygiene rules for external service providers
Last updated 10 May 2021, 1:30 p.m.
Where can I find psychological support during the coronavirus crisis?
You can find an overview of the various psychological support services at JLU here. In addition, Faculty 06 - Psychology and Sports Science provides information and an overview of support services. International students and doctoral candidates can also contact the team at the International Office for various counselling and support services: https://www.uni-giessen.de/internationales/kontakt/
How can I help during the corona crisis?
During the currently very difficult situation, the University Hospital Giessen and Marburg (UKGM) is once again calling on students for their support in health care. UKGM is looking for students who are willing to take part in crisis helper training courses to help in care facilities (if available timewise). For more information see this flyer or here.
If you have completed the training in nursing and are interested in providing help and/or have any questions, please email email@example.com or firstname.lastname@example.org.
JLU has set up a donation account to support students who are in financial need due to the corona pandemic. Information for students on financial support offered by the Federal Ministry of Education and Research (Bundesministerium für Bildung und Forschung, BMBF) can be found here.
In addition to the initiatives of individual faculties (e.g. Veterinary Medicine, Department of Organic Chemistry, Faculty of Psychology and Sport Science), JLU members and staff equipped with urgently needed materials and/or skills can obtain information on how to help at www.giessen.de/giessenhilft. Here, the city of Giessen has set up an area with offers of help during the corona crisis.
Last updated 22 March 2020, 2 p.m.
JLU implemented the pandemic plan on 20 March 2020. The pandemic plan defines the responsibilities, organisational measures and communication channels at JLU during a pandemic. In this context, the individual institutions must draw up their own operational pandemic plan. A template can be found here.
Please note: The pandemic plan provides a framework for general measures in the event of a pandemic - not only during the current corona pandemic. It does not regulate every detail. Due to the very dynamic development, further more concrete details and advice will be supplemented by circular emails.
Specific information on the current corona pandemic can be found under other keywords in the FAQs. These instructions must be followed.
If suitable pandemic materials are to be procured in the event of a pandemic, the superior authority will direct this order. The pandemic materials will be provided by the university management. In this case, the known contact persons from the respective areas will be informed immediately by email about the further procedure.
Last updated 22 March 2021, 5 p.m.
Job interviews count as meetings permitted in face-to-face format under the Hessian ordinance for persons who need to work together directly for professional, official, school or care-related reasons. Unless they are conducted virtually anyway, job interviews may thus be held face-to-face.
Please note: For meetings attended by more than 5 persons in a closed room, the 23rd general decree of the district of Giessen (last amended by the 28th general decree from 27th March 2021), states that a medical mask (i.e. at least a surgical mask) must be worn at all times. The medical mask may be removed as an exception when speaking if the usual suitable protective measures such as sufficient physical distance and adequate ventilation are observed and the meeting cannot otherwise be continued. Further information on mandatory masks can be found here.
Last updated 1 October 2021, 2 p.m.
Can I use the university library as well as all other libraries?
The digital services and resources of the university library are fully available to JLU students and employees. JLU members can access licensed digital media via EZ-Proxy, i.e. with the g- or s-user ID and the net password (Netzpasswort).
In view of the increased physical presence in the fall semester, we will further extend the use of and access to the library rooms - in accordance with the current hygiene and safety regulations. Furthermore, a certain amount of reading places is available in the libraries (please see below).
In accordance with the introduction of 3G-regulations on all JLU grounds since 18 October 2021, you also need a 3G-proof to access the libraries. Access to the libraries is only permitted with a medical mask (surgical mask or FFP2 respirator). Please note the current regulations on mandatory masks. You can access the counters for borrowing and returning books at the UB without 3G-proof.
When are the libraries open?
The following opening times apply for UB and the departmental libraries from 4 October 2021 (except for public holidays):
- University Library (UB): Monday to Sunday, 7:30 a.m. to 11 p.m. (issuing of PPA and library cards, recharging of interlibrary loan accounts etc.: 8:30 a.m. to 5 p.m.)
- Departmental Library for Law and Economics (ZRW): Monday to Sunday 8.30 a.m. - 9 p.m.
- Departmental Library at Philosophikum II (ZP II): Monday to Friday 9 a.m. - 8 p.m.
- Departmental Library for Natural and Life Sciences (ZNL): Monday to Friday 9 a.m. - 6 p.m.
- Departmental Library in the Zeughaus (ZHB): Monday to Friday 9 a.m. - 6 p.m.
In addition, in the course of the opening of the university buildings, the subject-specific libraries will again be accessible for borrowing with restricted opening hours. These can be found at https://www.uni-giessen.de/ub/rnavi/standorte/ub-db.
From 18 October 2021, the number of reading places in the University Library will be increased to 247 places, the Departmental Library for Law and Economics offers 146 seats. To make this possible, wearing a medical mask is required at all times and in all library rooms as minimum distance cannot be guaranteed.
In order for JLU students to better plan the use of the available reading places, the booking system will continue to be used.
Further details cn be found at the UB website.
I am enrolled but do not yet have a chip card; can I still borrow books?
You can apply for a temporary reading pass at the University Library (UB). The reading pass can also be used in the departmental libraries. Once you have received your chip card, your borrowing data will be transferred from your reading pass to your chip card so that you can use your chip card as a library card. Information on how to apply for a temporary reading pass can be found here.
I cannot yet borrow any books with my new chip card. What can I do?
The functions for borrowing should be available in the short term. In the meantime, you can apply for a temporary library card at the University Library (UB), which can also be used in the departmental libraries. Your borrowing data can be transferred to your chip card later. Information on how to apply for a library card can be found on the UB website.
Reading rooms: Booking system for workspaces
How many workspaces are available in the libraries?
The following reading and workspaces at the university library (UB) and the departmental libraries are available for members of JLU:
University Library (UB): 247 seats (including 16 seats for taking part in online seminars and 17 computer workspaces) ; Departmental Library for Law and Economics (ZRW): 146 seats; Departmental Library at Philosophikum II (ZP II): 12; Departmental Library for Natural and Life Sciences (ZNL): 6; Departmental Library in the Zeughaus (ZHB): 11.
For the time being, workspaces in other locations cannot be made available due regulations regarding safety and hygiene measures.
Study room and workspaces for online seminars
UB offers more workspaces:
Single workspaces for online seminars
We have also set up single workspaces in various areas at UB especially for online seminars where students are expected to actively participate. On the one hand, four group work rooms on the 1st floor are available for individual use. Four group workrooms located on the first floor as well as the work boxes in the staircase (1st and 2nd floor) and in the new Learning Lab on the ground floor are available for online seminars. The spaces can be booked as single workspaces. The work boxes are soundproofed, but may only be used with your own headphones or headsets.
Please note: From Monday to Friday, the group work rooms and the work boxes are only available for participation in online seminars. On weekends those areas can also be used outside of online seminars between 8:30 a.m. and 10 p.m.
All places must be reserved in advance via the booking system. Please observe the above mentioned rules for the booking system and release booked places that you do not use for others.
Further information can be found in the UB's FAQ section on the corona pandemic, which is also constantly updated.
How can I book a seat?
In order to be able to provide as many members of JLU as possible with a reading place, a booking system for the workspaces in the university library (UB) as well as in the departmental libraries has been in use. Seats can always be booked for the current and the following week. The booking is made with the g- or s-user ID (s-Kennung or g-Kennung). A booking confirmation will be transmitted at the end of the booking process. The confirmation must presented as a document on the mobile phone or printed out and handed it (together with the JLU chip card or other identification document).
The booking system for the reading places at the university library (UB) and the departmental library for law and economics (ZRW) is actively used. To avoid that seats are not taken and thus remain empty, both libraries use a check-in system for seats/workspaces. At the entrance check-in station, you must use the barcode on the booking confirmation to check in. If you have booked several consecutive time segments, you must repeat the check-in procedure for each time segment at the entrance control. Booked seats for which the check-in has not taken place on site within 30 minutes after the start of the booked period will automatically be released for booking again.
Links to the booking system:
Due to the limited number of seats as a result of pandemic conditions, seats can only be booked by members of JLU. We kindly ask for your understanding in this regard. A small number of seats is available for guests from 18 October 2021 onwards without prior registration.
Please note that you must wear a mask when entering and leaving the library as well as on all routes and in all meeting areas of the libraries. A medical mask (surgical mask or FFP2 respirator) must be worn at all times. We kindly ask that the time spent inside the buildings be kept as short as possible and that the distance regulations outside the buildings be strictly observed.
Can the computers in the university library be used again?
Some of the computers in the two computer rooms of the IT Service Centre (CIP cluster) on the 1st floor have been available gain since 29 June. The computers are available daily between 7:30 a.m. and 11 p.m.. The remaining computers in the public area and in the computer reading room (Computerlesesaal, CLUB) on the ground floor are still not available.
Is the special reading room (Sonderlesesaal) open?
The special reading room (Sonderlesesaal) will remain closed until further notice. In urgent cases, however, individual appointments can be made to inspect the archive material of the university library. Please contact our information desk or our university archive for questions about archival records.
Can the lockers be used during the stay in the buildings?
The lockers can be used again from 18 October 2021 onwards.
Are the group work rooms in the library available for use?
The use of the group work rooms is not allowed until further notice except for the use of single workplaces for online seminars (as mentioned above).
Further information can also be found in the FAQ provided by the university library.
For questions and urgent problems please use the information hotline of the library system 0641 9914032 (Monday to Sunday, 7:30 a.m. to 11 p.m.) or contact the library by email via email@example.com.
Last updated 5 October 2021, 1 p.m.
All areas/facilities receive mail at the usual locations via the internal distribution of mail. The mail is delivered to and collected from the areas and facilities at a regular rate again.
Delivery by Deutsche Post also continues to take place. Please note, however, that Deutsche Post can only deliver if an external postbox is available, if individual arrangements for delivery have been made with Deutsche Post or if a delivery (in)to JLU buildings is possible again. A delivery cannot be made if the building is locked and there is no other possibility of delivery.
Orders should only be placed if you can guarantee that you will be able to accept the delivery and that the building can be accessed. If necessary, please make individual arrangements within the building or within your area to ensure that the delivery will be accepted.
Please get in touch with firstname.lastname@example.org for further questions.
Last updated 29 June 2020, 2 p.m.
How can I currently collect my password or how can I reset my password?
If you make an appointment by telephone (0641 99-13100), you can pick up your password letter in person at a specially created window (Ausgabefenster) at the IT Service Centre (HRZ), Heinrich-Buff-Ring 44. Please remember to bring you identification documents. The video-ident procedure is available for both collecting the password and for a password reset. To use the video-ident procedure, you must register via the web form in advance.
Last updated 7 January 2022, 1 p.m.
Wearing of a medical mask (FFP2 mask or surgical mask) is mandatory in all JLU buildings (on all traffic routes, in all rooms with public traffic as well as in all events and function rooms). From January 2022, students and lecturers are also required to wear masks when speaking as part of the increase in protective measures with regard to the Omicron variant of the coronavirus. Masks are also compulsory throughout committee meetings. Medical masks should be as close-fitting as possible and worn over the mouth and nose. Please note that wearing masks does not invalidate the distance rules. Therefore, continue to keep a minimum distance of 1.5 metres from other persons.
Issue of masks
1. Medical masks for employees: Collection form
As before, at this time only one pack containing 50 surgical masks will be handed out per person. These masks are centrally funded. There are exceptions for FFP2 masks for employees; see below for more information. FFP2 masks are booked to a cost centre.
One (centrally funded) surgical mask is issued per person and face-to-face event. FFP2 masks are only available for exams and in exceptional cases. The masks were not initially issued for the entire semester in WS 2021/22. If required, the other masks can be collected from January 2022. A handout on the issue of OP masks for examinations/presentations can be found .
Obligation to wear medical masks at the workplace
On 20 January 2021, the Federal Cabinet passed the so-called SARS-CoV-2 Occupational Health and Safety Ordinance. The ordinance regulates additional measures to ensure the health protection of employees during the pandemic. Its main goal is to minimise the risk of infection with the SARS-CoV-2 coronavirus at work and to protect the safety and health of employees. The other occupational health and safety ordinances and regulations of the Länder as well as the SARS-CoV-2 occupational health and safety regulations continue to apply.
JLU generally provides all employees present and their workplace with surgical masks. You can request the surgical masks with the help of this form. The form must be filled in by each employee and signed by the respective supervisor. You must then present the form to the building administration (Hausverwaltung) when you collect the surgical masks, as this overview also shows.
In justified exceptional cases, FFP2 respirators can also be provided to employees instead of surgical masks (such as during the cooperation in workshops, in rooms with much public traffic without the possibility of additional protective measures, etc.). In the latter cases, it is important to note that according to §3 of the accident prevention regulation "Principles of Prevention" (§3 der Unfallverhütungsvorschrift „Grundsätze der Prävention“), a risk assessment (Gefährdungsbeurteilung, GBU) must be carried out before FFP2 respirators are used. Likewise, persons wearing such masks in the course of their work must be instructed in the use and wearing of the respirators. Under certain conditions, employees must also be offered an occupational health check-up as a special examination. Corresponding templates that facilitate the fulfilment of the above-mentioned requirements can be found here: Template for risk assessment FFP2 respirator, template for brief instruction FFP2 respirator, occupational medical check-up.
Obligation to wear medical masks in face-to-face/on-campus events
Since the state of Hessen has adjusted the ordinance situation, a medical mask (FFP2 respirator or surgical mask) must be worn in face-to-face/on-campus courses. This regulation begins on Monday, 8 February 2021, and particularly applies during teaching, examination and admission events, as well as for the use of exercise, PC, study and work rooms and workplaces in libraries, all of which are available to students outside of courses for study purposes. As of January 2022, waering a mask is also mandatory when speaking for students and lecturers.
One (centrally funded) surgical mask is issued per person and face-to-face event. FFP2 masks are only available for exams and in exceptional cases. The masks were not initially issued for the entire semester in WS 2021/22. If required, the other masks can be collected from January 2022. A handout on the issue of OP masks for examinations/presentations can be found .
A note on medical masks: surgical masks continue to be completely adequate in terms of infection protection and fulfil the legal requirements.
The obligation to use FFP2 respirators still only exists in a few individual cases due to occupational health and safety regulations, which are also included in the separate hygiene concepts of the faculties. Individual cases can include, for example, internships with practical components, such as laboratory courses, handling test persons in out-patient departments, etc. Please note any separate requirement for FFP2 masks on the collection form.
Taking off masks
In all cases where wearing a mask is not mandatory, the masks may still be taken off. This includes, for example, work in individual offices, but also in sufficiently large rooms without public traffic, as soon as the employees have taken their workplace and other protective measures have been taken (e.g. sufficient distance, glass partitioning, etc.). Of course, each individual person is free to wear the mask nevertheless.
Further information on masks can be found in the current corona contact and operating restrictions ordinance of the state of Hessen (hessische Corona-Kontakt- und Betriebsbeschränkungsverordnung) on the homepage of the Government of the Federal State of Hessen at “Für Bürgerinnen und Bürger: Aktuelle Lesefassungen der Verordnungen“.
Violating the regulations on wearing mouth-and-nose masks will be fined. This means that anyone who intentionally or negligently violates the above-mentioned regulations is acting in breach of the regulations within the meaning of the Infection Protection Act (Infektionsschutzgesetz). Persons violating the regulations can currently get fined up to 200 euros (see https://www.bussgeldkatalog.org/corona-hessen/). The fine is levied by the responsible public health department or by the local regulatory authorities (town, district).
How can I protect myself?
- Keep a distance of at least 1.5 metres from other people.
- Please continue to pay close attention to your personal hygiene, especially with regard to regular, correct hand washing and the consistent observance of any coughing and sneezing etiquette.
- Generally avoid touching your mouth, eyes and nose with your hands.
- Wear a mask on traffic routes, in all rooms open to the public as well as in all event rooms at JLU. Using a correctly fitted medical mask (surgical mask or FFP2 respirator), which must hence cover mouth and nose properly, is highly recommended. We point out that wearing masks does not invalidate the distance rules. Please always keep a distance of at least 1.5 metres from other persons.
- Air your room regularly as described in the information on how to air rooms.
- Get vaccinated against the coronavirus.
We refer to “The 10 most important hygiene tips” of the Federal Centre for Health Education (BZgA).
Dispensers for hand disinfection are located in the lavatories at all areas of JLU. Additionally, instructions on how to wash and disinfect hands will be put up in the coming days. Handrails and door handles are cleaned with suitable disinfectant.
Wearing disposable gloves
Disposable gloves must be disposed of immediately after each use or after completion of an activity in a way that is as contamination-proof as possible. Even when you wear disposable gloves, you should make sure to wash your hands again after taking them off or after disposal. To prevent an infection with the corona virus, make sure that your (eventually contaminated) fingers do not touch the mucous membranes of your mouth and nose or your face. Disposable gloves can give a false sense of security. Instructions for the correct removal of protective gloves can be found here.
First aid must also be provided during the corona pandemic.
Information for first aiders can be found in our information sheet on first aid activities during the corona pandemic.
Last updated 18 June 2021, 8 p.m.
How should research be conducted?
All necessary (research) work is carried out even under the given conditions and by taking into account the necessary hygiene measures and safety recommendations. Many innovative solutions have been found and processes could be reorganised in this area as well.
Conferences of all sizes must be organised exclusively digitally for the coming year. This regulation applies to all conferences at JLU - regardless of whether JLU is the organiser or an external party. It also applies to conferences organised by JLU at other locations.
If you have further questions on research processes, please contact the vice-president for research and graduate studies email@example.com.
Information on the planning of conferences or symposia can be found under Events.
Working from home or mobile working is encouraged (see also “Employees”). In case you work from home, please make sure that you are available via telephone or digitally. Information on tools for synchronous communication and collaboration can be found here.
Please note the information on specific protective measures when dealing with test persons.
How do I proceed with the project management of funded projects?
The donors and external funding sources of research projects are responding to the corona crisis by adapting their regulations on project implementation/funding management (submission deadlines etc.). In many cases, the project managers are also informed directly by the donors/external funding sources. You can find detailed information here.
Financial support for DFG-funded research extended the during the coronavirus pandemic
The Joint Committee of the German Research Foundation (DFG, Deutsche Forschungsgemeinschaft) has decided to extend financial support for DFG-funded research work in view of the ongoing adverse effects of the corona virus pandemic. Further information on the possibility of applying for corona emergency measures for research projects that have already been extended in a cost-neutral manner as well as on the cost-neutral extension following corona emergency measures can be found here.
Law on temporary employment in higher education changed - Maximum time within temporary employment extended by six months for doctoral students and postdocs
Further information can be found here.
Further information can be found here:
Federal government decides on amendments to BAföG and the law on temporary employment in higher education (Wissenschaftszeitvertragsgesetz, WissZeitVG): Press release of the Federal Ministry of Education and Research (Bundesministerium für Bildung und Forschung, BMBF) of 8 April 2020.
Statement by DFG President (German Research Foundation) Prof. Dr. Katja Becker, 8 April 2020.
Last updated 4 March 2021, 2 p.m.
Can I / can we currently use the JLU sports facilities?
JLU sports facilities (indoor and outdoor) generally remain closed for the time being. In accordance with the distance and hygiene regulations, however, they may be used to conduct examinations as well as exam preparations if agreed upon with the Department of Sports Science of the Faculty of Psychology and Sports Science.
The indoor courses, which were originally planned by the Academic Sports Service (ahs) for the winter semester 2020/2021, will not take place until further notice. Due to the decisions of the federal and state governments to contain the corona pandemic, which were made on 28 October 2020, all ahs outdoor sports courses will also be cancelled until further notice. However, ahs has prepared digital sports classes.
Last updated 26 November 2021, 1 p.m.
How do I get in touch with the student advisory service?
The central student advisory service (ZSB) is of course available for students. You can get in touch via telephone (during the regular office hours at 0641 99-16223), email (firstname.lastname@example.org) as well as via video or face-to-face counselling. Face-to-face appointments are only possible in accordance with the current 3G regulation and after making an appointment via email. Please briefly state in your email what you would like to discuss during your appointment.
Where can I find psychological support during the coronavirus crisis?
Are lecturers currently offering office hours?
Face-to-face office hours may take place unless the pandemic situations changes to the worse. We kindly ask all lecturers to provide information on dates and on how to get in touch with them on the websites of the respective faculties, institutes and departments. Please indicate if your office hours take place online or in person.
Student hotline Call Justus
“Call Justus” (CJ) is still available under 0641 99 16400 (from Monday to Friday from 8.30 a.m. to noon and from 1 p.m. to 5 p.m.)
Deadlines for students
Term papers / Bachelor's or Master's dissertations / other written examinations without supervision in the responsibility of JLU
Deadlines for written forms of examination (term papers, Bachelor’s or Master’s dissertations) that were to be handed in after (i.e. later than) 16 March 2020 and whose topic had been set before 20 April 2020 are extended for six weeks, at minumum until 2 June 2020. State examinations are not affected by this regulation since official federal and national regulations apply in this case.
Handing in your Bachelor’s or Master’s dissertation during the lockdown
Students can hand in their dissertations per post at the respective examinations office. The postmark counts as proof of deadline. With a proof of posting from the post office (registered mail), students have the opportunity to obtain secure proof of submission. Since copy shops and printers are closed during the lockdown, binding or special printing is of course not mandatory. If students do not have the option of printing, it is also possible to submit the paper electronically by e-mail to the relevant examinations office in good time, provided that the printed version is submitted 14 days later at the latest.
All information on digital teaching during the summer semester 2020 is available at www.uni-giessen.de/corona-lehre. Didactic and technical information on respective learning arragements and systems can be found there, too.
The Competence Team Digital Teaching supports lecturers in preparing digital teaching formats. You can contact the Competence Team Digital Teaching by email at email@example.com.
Lecturers whose classes have not yet been digitised can get in touch with the IT Service centre at firstname.lastname@example.org.
Information on tools for synchronous communication and collaboration can be found here.
Recording and spreading digital courses
We would like to point out that the unauthorised recording and redistribution of digital courses (or parts thereof) is not permitted. All participants should be aware that this must be avoided at all costs, both for copyright reasons and to protect the personal rights of both lecturers and students.
We recommend scanning and then emailing the relevant documents to the responsible JLU member. You will subsequently receive the signed documents by post.
External internships can be continued/started. The respective company or institution is responsible for the observance of hygiene measures and personal safety precautions. It must be ensured that the company or institution adheres to the specifications and recommendations of the RKI. If special protective equipment is required for the internships (e.g. protective clothing, mouth and nose protection, gloves), this must be provided by the company or institution.
Students who interrupt or who cannot start their external internships due to the corona pandemic should contact the dean for students of their respective faculty. A decision can then be made about whether the internship can be be allowed full credit or whether and in which form a compensatory work is required, or whether the internship can be continued at a later point in time. Students should not suffer any disadvantages from this regulation.
Finances / financing your studies
How can I finance my studies?
Information on BAföG (scholarship within German Federal Law on Training and Education Promotion), part-time jobs, scholarships, loans etc. is provided by the student services Giessen (Studentenwerk Gießen). Further information on financing your studies has been compiled by the student advisory service at JLU. If you receive BAFöG and are currently not able to provide the necessary academic achievements, this lack of proof does not have any effect on your BAFöG scholarship.
The financial support for students has been made available again by the Federal Ministry of Education and Research (BMBF). Students who are deeply in need for help due to the corona pandemic can now apply for financial at the student services (Studenten- bzw. Studierendenwerk). The provided grant is non-repayable.
Online application: www.ueberbrueckungshilfe-studierende.de
For special support (e.g. with regard to the right of residence), international students can get in touch with the International Office at JLU, where and
For all students who are enrolled in the 2020 summer semester and who are not on leave of absence, the normal course length is increased by one semester (Press release of the Hessian Ministry of Higher Education, Research, Science and the Arts from 25 June 2020). An extension in the standard period of study for the winter semester 2020/21 has also been announced (Press release of the Hessian Ministry of Higher Education, Research, Science and the Arts as well as the ordinance on containing the coronavirus from 12 February 2021). We will inform you about the details as soon as the corresponding ordinance is available, which will also contain a state-wide regulation on a repeat attempt in the case of a final failure of an examination. Possible implications for recipients of BAFöG (scholarship within German Federal Law on Training and Education Promotion) can be found in the FAQs of the student services Giessen (Studentenwerk Gießen) at "Geld & Studienfinanzierung".
A medical mask (FFP2 respirator or surgical mask) must be worn on all traffic routes, in all rooms open to the public as well as in all event rooms and during events remains (Corona Contact and Operating Restrictions Ordinance, Corona-Kontakt-und Betriebsbeschränkungsverordnung).
We offer medical masks to all attendees of face-to-face events and examinations. The masks will be distributed through the lecturers or those responsible for the examinations. The masks should not remain at JLU and should be taken with you after the course or exam.
We will moreover ensure that sufficient surgical masks are available for all other occasions mentioned above.
The obligation to use FFP2 respirators still only exists in a few individual cases due to occupational health and safety regulations, which are also included in the separate hygiene concepts of the faculties. Individual cases can include, for example, internships with practical components, such as laboratory courses, handling test persons in out-patient departments, etc. Further information on mandatory masks can be found here.
Should it turn out afterwards that a participant has been infected, our hygiene concepts ensure that this does not result in a general quarantine order for the other persons. Please also note the information on providing contact data.
Lecture halls and seminar rooms can be used by students to study or participate in digital events during times when they are not occupied.
QR codes (together with a notice of rules) are attached to the lecture halls and seminar rooms, linking to the respective current weekly occupancy schedule in Stud.IP. If empty, unoccupied time slots are shown in StudIP for some rooms, these can be used for learning times, etc.
The following rules of conduct apply:
- Courses always have priority, even if the current occupancy plan shows free times.
- Rooms must be vacated 30 minutes before the next event.
- Only the seats marked with blue dots are to be used so that the minimum distances (> 1.5 m) are observed. If all seats are occupied, another room must be found.
Please note the further information and rules of conduct when using free lecture halls/seminar rooms.
The faculties have prepared specific teaching concepts for the coming on-campus semester with restricted face-to-face teaching. We currently assume that pandemic-related distance and hygiene measures will still have to be observed in autumn and winter. Against this background, depending on the respective faculties and the spatial conditions, there will certainly be differences regarding the proportion of face-to-face formats and digital formats.
Ultimately, the degree of normality on our campus will largely depend on the number of vaccinated employees and students by autumn. Therefore, we would like to ask you once again to accept existing vaccination offers and to support getting vaccinated against the coronavirus in your immediate social environment.
The crisis management committee has set a condition for using maximally 50 percent of the general capacity of our rooms for face-to-face teaching. The condition is linked to the nationwide introduction of the 3G regulation (geimpft, genesen, getestet, i.e. vaccinated, recovered, tested) as an admission requirement for our courses. The introduction of 3G is included in the current Hessian ordinance, and we are already preparing for this situation. The 2G certificates/proofs (vaccinated or recovered) should be available digitally either via the CovPass or the CoronaWarn app. Further information by the RKI, especially regarding the question of who counts as fully vaccinated or recovered according to current ordinances / legal regulations.
Students who have been vaccinated with an approved vaccine or who have recovered but who do not have the EU Digital COVID-19 Vaccine Passport/Certificate in the apps mentioned above must prove their 2G status (geimpft, getestet, i.e. vaccinated, recovered) via the JLU lecture hall pass. The lecture hall pass is issued at the lecture hall pass office at Karl-Glöckner-Strasse 5. An appointment is mandatory. Bookings can be made at https://www.terminland.eu/uni-giessen.
Please note that the JLU lecture hall pass can only be handed out to fully vaccinated or recovered people. Further information on who legally counts as fully vaccinated or recovered can be found on the website of the .
Students who are neither vaccinated nor recovered must present up-to-date official test certificates (digitally or in paper). Self-tests taken on site will not be accepted.
Office hours - which should be treated as interal meetings - are not affected by the 3G regulation.
Checking the 3G certificates - Information for lecturers:
Lecturers will find all the information they need for checking 3G certificates in a small handout.
In order to enable the expansion of face-to-face teaching that many have been longing for, and thus to experience more campus life again, it will be a prerequisite from 18 October 2021 that lecturers check the 3G evidence of those present before every course and examination.
Vaccinated and recovered students can identify themselves with the EU Digital COVID-19 Vaccine Passport/Certificate on their smartphone (CoronaWarn or CovPass App) or they receive the JLU lecture hall pass. For students who have not been vaccinated and are not recovering, the respective current test certificates (digital or printout) must be checked. If conflict situations arise, teachers can request assistance from a security service by calling 0641 99-12800. If necessary, bans can also be imposed on persons who do not comply with the 3G regulation.
Proof of a negative test result:
The legal basis on the subject of testing at universities is § 3 section 1 numbers 3 and 4 (§ 3 Abs. 1 Nr. 3 und 4) of the current Corona Protection Ordinance of the State of Hessen.
A negative test result of a rapid antigen test is valid for 24 hours. The number of tests required per week as proof in face-to-face teaching would depend on when the test was conducted and when the face-to-face events take place. For example, a negative test result from a rapid test at 12 noon on Monday could be used for events on Monday afternoon and the following Tuesday morning.
Alternatively, a test proof based on a test carried out a maximum of 48 hours ago by means of nucleic acid detection (PCR, PoC-PCR or other methods of nucleic acid amplification technology) would also be possible - here, too, it depends on when the test was carried out and when the attendance events take place.
Further information: https://www.bundesregierung.de/breg-de/themen/coronavirus/corona-tests-faq-1872540
In case you need to pay for your COVID-19 test: We kindly ask for your understanding that we cannot pay the expenses or offer tests for students who are neither vaccinated nor recovered.
Information on the introductory weeks of the central student advisory service as well as contact persons can be found here. Individual inquiries can be addressed to the respective deans of studies.
Last updated 16 November 2021, 1 p.m.
The so-called citizen tests (Bürgertests) of the districts are available for private purposes and offered free of charge from 13 November 2021. Further infrmation can be found on the website of the federal government.
Here is an overview of the citizen test sites in Hessen as well as an overview of free COVID-19 test offers of the district of Giessen as well as other free test offers.
Test sites close to JLU campuses (no claim of completeness as more test sites are added regularly)
- Town Centre Campus
DRK test sites (Online-Terminbuchung)
- Campus for Cultural Studies and Humanities
Philosophikum I und II: DRK-Testcenter, Volksbank Mittelhessen Gießen (ehem. Arztpraxis), Watzenborner Weg 2 ( Online-Terminbuchung)
Campus for Natural and Life Sciences
DRK test site, UKGM. Klinikstrasse 33 ()
Last updated 3 June 2020, 3 p.m.
Can thesis defences / doctoral examination processes and habilitation procedures take place?
Thesis defences and habilitation procedures may take place as a video conference or as a mix between face-to-face and video conference (see also point 1.3 of the Richtlinien für Promotionsordnungen der JLU). Concerning the latter, the official regulations on the number of persons allowed to assemble as well as the hygienic measures must be observed.
Last updated 1 December 2021, 9 a.m.
How can international students, doctoral students and researchers from third countries enter Germany?
International students, doctoral students and researchers are generally able to (re-)enter Germany. Depending on the country of origin and the country from which international stundents wish to enter, specific conditions and regulations may have to be observed and the formal affiliation with JLU may have to be confirmed by a certificate of study or a host agreement. The Federal Ministry of the Interior, Building and Community (Bundesministerium des Innern, für Bau und Heimat) publishes the current regulations on its website.
Please note that the Coronavirus Entry Regulations (Coronavirus-Einreiseverordnung) and the Infection Protection Act apply regardless of the individual entry possibilities. These imply specific regulations regarding the necessary testing procedures for SARS-CoV-2, possible tests and the current obligatory quarantine (quick overview). The regulations just mentioned are not only depentent on whether the person entering Hessen is already fully vaccinated but also, among other things, on the country or area from which the entry is planned, as well as the duration of stay in that country or area. If you have already been fully vaccinated or have had a documented SARS-CoV-2 infection within the last 6 months, you may not be required to undergo quarantine and testing, depending on the country or area from which you are entering. Information on risk areas as well as testing procedures can be found on the website of the Robert Koch Institute. Please note that the entry must also be indicated by an online registration.
International students, doctoral students and researchers at JLU can contact the International Office if they have individual questions and / or if they need further help at email@example.com (0641 99-12137).
How do I deal with business trips?
Due to the ongoing pandemic and for reasons of sustainability, we expect a conclusive justification of the necessity of each business trip. Please submit the business trip application with this justification for approval as usual through official channels. In the interest of sustainability, we generally invite you to consider digital alternatives to business trips wherever possible.
When applying for business trips, you must follow the usual application procedure. This means that you must submit the notification of travel (including the reasons for the business trip) through the regular official channels to the respective dean of your department, the managing director of the respective centres or the head of the central institution. They are each responsible for deciding on business trips with a travel duration of up to seven days during the lecture period and up to fourteen days outside the lecture period.
Business trips to areas classified as high-risk areas and areas of variants of concern should be avoided. Permits for this can only be granted in justified individual cases.
Employees of the State of Hessen are expected not to undertake trips to states outside the Federal Republic of Germany if the Federal Government Government has already classified the destination as a high risk area or area of variants of concern at the time of departure, if the trip is avoidable and if no exception from the segregation obligation for persons entering the country applies. According to the Hessian Ministry of the Interior and Sport, a trip is avoidable if at the time of departure there are no compelling reasons for the trip that cannot be postponed. A trip is only likely to be unavoidable under special and extraordinary circumstances (e.g. birth of one's own child, death of a close relative such as a parent or grandparent or one's own child).
In case of quarantine or a positive test result, the authority must be informed immediately and without prompting about the quarantine respectively the test result. Please inform both Marion Elsbach (Department C – Human Resources) and Sekretariat-B3@admin.uni-giessen.de (Division B3 - Safety and Environment). Access to the office is prohibited until a negative test result is available.
For travellers arriving in Germany, the Coronavirus Entry Regulations (Coronavirus-Einreiseverordnung) of the Federal Government apply. Please also note the exceptions from the quarantine rules mentioned therein.
For civil servants, an avoidable trip to a destination outside of Germany that has been declared to be a high risk area or an area of variants of concern at the time of departure without exception from the segregation obligation for persons entering the country may have consequences under employment law if, as a result, they are unable to fulfil their basic obligation to resume their work in full after the end of the approved period of absence. In the case of employees, consequences may arise under labour law. According to the Hessian Ministry of the Interior and Sport, there is, for example, no entitlement to payment of wages or compensation for loss of earnings under section 56 IfSG if the journey to a high-risk area or area of variants of concern was avoidable and the employee has to go into quarantine after returning from the journey.
How are cancellation costs settled?
If you have any questions regarding the settlement of travel expenses as well as any cancellation fees that may be incurred, please contact the Financial Department via email (firstname.lastname@example.org) or call the person responsible in this regard. You will find further information on the website of the Department D - Finance and Accounting/Procurement.
Excursions in Germany can be approved by the respective dean's office via the usual application procedure in justified exceptional cases, i.e. if they are absolutely necessary for the sucessful academic achievement within a course of study and if they cannot be replaced by digital formats. When an excursion is undertaken, all relevant safety precautions and hygiene measures must of course be observed on arrival and departure as well as on site.
For excursion abroad, the following applies: Lecturers are responsible for the overall event and must coordinate and submit a hygiene and measures concept for the excursion that has previously been agreed upon with the department for occupational safety. The instructions regarding business trips and the corresponding current approval procedure apply without restriction. Cancellation costs should be avoided as far as possible in the interest of economical use of funds. Please take care to ensure that cancellation options are at least free of charge while planning the excursion.
Lecturers organising an excursion are required to independently monitor the current situation in the target country via the website of the Federal Foreign Office (Auswärtiges Amt), even after approval of a business trip. They must continuously inform themselves about current developments and measures and act in accordance with the recommendations provided by JLU as well as the Federal Foreign Office and the Robert Koch Institute.
Should the destination country be classified as a high-risk or virus variant area at short notice, the approval of the business trip must be reviewed again by the respective dean's office prior to the start of the trip and the hygiene and measures concept must be revised in consultation with the department for occupational safety and adapted to the current situation.
Scholarship funds from the AAA to finance excursions (e.g. PROMOS study trips) are subject to developments in the pandemic. Reimbursement options in the event of cancellation must be checked in advance for each individual case. The current requirements of the third-party funding provider always apply here.
Can I take part in other stays abroad?
To stays abroad, the same applies as to business trips.
We strongly advise students to suspend their plans of spending time abroad in international risk areas. Students can contact the International Office if they have any questions regarding stays abroad: Meike Röhl, phone 0641 99-12136.
Last updated 7 January 2022, 1 p.m.
JLU Vaccination days (Karl-Glöckner-Strasse 5, Giessen)
7 February 2022, 5 to 7 p.m.
21 February 2022, 5 to 7 p.m.
On the vaccination days in January 2022, the following vaccines will probably be available:
- Biontech (please note: Due to the ongoing supply problems at the federal level, there will probably be little or no Biontech vaccine available at the vaccination day on 10 January. Should Biontech vaccine doses be available on 10 January, they can only be used for second vaccinations. Anyone looking to get their first or a booster vaccination will have to switch to either Moderna or Johnson & Johnson (first vaccinations only). Both vaccines are available in sufficient quantities.)
- Moderna (recommended by STIKO for persons aged 30 years and older)
- Johnson & Johnson (after an initial vaccination and basic immunisation with Johnson & Johnson, boosting with Biontech or Moderna is mandatory).
It is not necessary or possible to make an appointment in advance.
All vaccination days in cooperation with the doctor's office are open not only to all members of JLU but also to everyone else interested.
Please bring the following documents:
1. your identity card/passport and/or your student ID (chip card),
2. your vaccination certificate (if you do not have this to hand, a replacement certificate can be handed out on site) and
3. depending on the vaccine you have chosen in advance: the completed forms information sheet and medical history and consent form. if you only decide on one of the two vaccines on the vaccination days - after individual medical consultation - you can also fill in the forms on site. To speed up the procedures and to be able to vaccinate as many people aspos sible in a short time, however, we kindly ask you to bring the completed formswith you.
Forms for the mRNA vaccines can be found here:
Forms for Johnson & Johnson can be found here:
At the above-mentioned vaccination days, first, second and booster vaccinations are possible according to the currently valid STIKO recommendations.
STIKO recommends booster vaccinations at intervals of at least three months after the last vaccine dose of the basic immunisation.
In addition, so-called "cross-vaccinations" are also possible on the vaccination days, provided that your vaccination with AstraZeneca dates back at least 4 weeks. For people who have been or will be vaccinated with the vaccine of the manufacturer Johnson & Johnson, a booster vaccination with an mRNA vaccine is mandatory for basic immunisation. This could be done from four weeks after the Johnson & Johnson vaccination. We provide individual medical advice on both vaccinations on site.
Information on the current STIKO recommendations can be found here:
Please also note the general information by RKI:.
Questions regarding the organisation of the vaccinations (i.e. not medical questions) can be directed at email@example.com
Apart from the vaccination days and the possibility of gettting vaccinated at your general practitioner's, you can also take advantage of the offer of the district of Giessen. Further information can be found here:.
Will I receive a printed QR code as a digital vaccination certificate at the JLU vaccination days?
No, due to time and organisational reasons, we cannot provide you with a QR code during the vaccination days. However, many pharmacies issue digital vaccination certificates in the form of a QR code free of charge. The participating pharmacies can be found on the service portal of the local pharmacies "Mein Apothekenmanager" (https://www.mein-apothekenmanager.de/). You only need to bring your identity card and proof of vaccination. A QR code can also be created for the booster vaccination.
Vaccination offers for employees of the State of Hessen
Against the background of rising Covid-19-infections and the generally dynamic infection process, the State of Hessen offers all state employees who are at least 30 years of age a vaccination with the mRNA-vaccine Moderna for first and second vaccinations as well as for booster vaccinations.
The medical airport serivce (MAS) vaccinates people on the following days:
07 February 2022
08 February 2022
09 February 2022
Place: Regierungspräsidium Gießen, Colemanstraße 5, 35394 Gießen
If you are interested, you can sign up here:
The Goethe Universtiy Frankfurt offers a special vaccination campaign which can also be used by employees of the State of Hessen.
These are the vaccination spots:
- Impfstelle Miquelallee, Stralsunder Str. 36 (Seminarpavillon Erdgeschoss), 60323 Frankfurt am Main
- Impfstelle am Uniklinikum, Theodor-Stern-Kai 7 (Torbogen Haus 9b), 60596 Frankfurt am Main
Individual appointments can be booked here:
Validity of vaccinations carried out abroad
Persons vaccinated with foreign-approved versions of EU-approved vaccines can have their vaccination certificate converted into a EU Digital COVID-19 Vaccine Passport/Certificate. A list of the corresponding vaccines, their authorisations and names in third countries is provided by the Paul Ehrlich Institute: www.pei.de/DE/newsroom/dossier/coronavirus/coronavirus-inhalt.html?nn=169730&cms_pos=3.
Persons vaccinated with vaccines not licensed in the EU are considered to be unvaccinated. According to information from the STIKO (Ständige Impfkommission), a new vaccination series with a vaccine approved in the EU can be carried out in this case after an appropriate time interval and individual medical consultation, see www.rki.de/SharedDocs/FAQ/COVID-Impfen/gesamt.html in the section "Carrying out the Covid 19 vaccination (Durchführung der Covid-19-Impfung)".
In case of need for support and to clarify individual questions, international students, doctoral students and researchers at JLU can contact the International Office: firstname.lastname@example.org (phone International Office: 0049 641 99-12137).
Can the protective measures in place be lifted for fully vaccinated persons?
The risk of virus transmission by vaccinated persons is lower than for persons who test positive without vaccination. However, according to the RKI, COVID-19 vaccination does not guarantee 100% protection. Infection/transmission by vaccinated persons cannot be ruled out. It is therefore not possible to lift protective measures.
Last updated 14 October 2020, 5 p.m.
Airing rooms reduces the number of fine droplets (aerosols) containing pathogens that may be present in the air. If rooms are not connected to a technical ventilation system, please make sure to air your room accordingly. This means that you should leave as much air from outside into your room as possible. Cross-ventilation is ideal for this purpose as room air is quickly exchanged for fresh air through a draught between at least two opposite, wide open windows. However, even impulse ventilation with the window also wide open for a few minutes is effective. information on how to air rooms.
can also take advantage of the offer of the district of Giessen. From Monday, 4 October 2021, a vaccination outpatient clinic will be available seven days a week from 8 a.m. to 8 p.m. in the rooms of a former doctor's office in Schiffenberger Tal in Giessen (at Watzenborner Weg 8). Information and appointment bookings at: https://corona.lkgi.de/impfambulanz/