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FAQ - English Version

FAQ concerning the new coronavirus (SARS-CoV-2)

General information

The keywords in the FAQ section are sorted alphabetically. Here you will find information on the topics Basic Operation, Campus areas / Buildings, Deliveries of Goods / Orders, Cases of illness / Suspected cases of illness / Reporting quarantine cases, Certificates / Updating your student ID (chip cards), Employees, Events, Libraries, JLU helps, JLU's Pandemic Plan, Password collection / Reset your password, Personal safety precautions, Research, Signatures, Sports facilities, Studies and teaching at JLU, Summer semester 2020, Travelling / travel return and vacation days.


Where can I find general information on the new coronavirus SARS-CoV-2?
General information on the new coronavirus SARS-CoV-2 is provided in the FAQ on the website of Robert Koch Institute (RKI).
General information concerning organisational questions about how to deal with corona is provided by the Hessian state government.


Basic operation

What does "basic operation" of JLU mean?

Basic operation of JLU means:

  1. all processes and tasks that are necessary to maintain research, teaching and administrative operations must be carried out.
  2. all processes and tasks that can be performed without being present at JLU are performed by working from home.
  3. all processes and tasks that make a presence at JLU indispensable are carried out at JLU in strict compliance with the necessary hygiene measures.


Campus areas / Buildings

Last updated 16 March 2020, 7 p.m.

Are students and guests currently allowed to enter the university?
Students are asked to enter the campus areas of JLU from now until including April 19, 2020 only if it is absolutely necessary. For regulations concerning student assistants please view the FAQ Employees. Entering administrative buildings (such as the main university building, the Erwin-Stein-building, the university library and the IT Service centre) will not be allowed for the public until further notice.

Are employees currently allowed to enter the university?
In accordance with the latest cabinet decisions of the Hessian state government and after consultation with the Hessian Ministry of Higher Education, Research and the Arts, we are switching the entire university to basic operation with immediate effect. In basic operation, the necessary administrative processes will be maintained; however, delays are to be expected.

Will the Botanical Garden open as planned?
No, the Botanical Garden will remain closed until further notice.


Cases of illness / Suspected cases of illness / Reporting quarantine cases

Last updated 25 March 2020 4:30 p.m.

What should I do if I have cold symptoms?
Employees with cold symptoms are not allowed to come to work and have to call in sick. In case of fever, cough or shortness of breath and any other symptoms, contact your general practitioner - initially by telephone. As is generally the case with all cases of illness, inform your superior or your department as well.

I suffer from pre-existing conditions that favour a serious course of disease in case of an infection with SARS-CoV-2. What can I do?
Due to the current “corona crisis”, working from home is generally possible if agreed upon with your supervisor in advance. Especially employees at increased risk of a serious course of disease should be enabled to work from home. If you work from home, you must guarantee to be available by telephone or via email.

Should working from home not be possible due to the specific work activities, these employees need to work at their workplace under strict adherence of all hygiene measures. Alternatively, they need to consult with their supervisor about individual arrangements, such as shifting working hours (including morning and/or evening hours), working from home, reducing overtime and flexitime, accumulating minus hours (which are later reworked) or taking leave.

Another possibility might even be taking unpaid leave, which not only requires the supervisor’s agreement, but also needs to be approved by the Human Resources Department.


How do we proceed with suspected cases of infection at JLU?
As a general rule, a suspicious case is a case where at least one of the following two constellations applies:
1. persons with acute respiratory symptoms of any severity or unspecific general symptoms AND contact with a confirmed case of COVID-19
2. persons with acute respiratory symptoms of any severity AND stay in a risk area

Depending on whether there is a confirmed or unconfirmed suspected case, the following procedure is followed:

Unconfirmed suspicions:
Person suspected of being infected will be tested for corona virus (SARS-CoV-2).
All contact persons in the workplace who have been in close contact must be informed and should also stay away from the workplace until the test results are available. If there is the possibility of working from home, the person suspected of being infected should make use of this option.
If the suspicion is not confirmed by the test, the employees who have been in close contact with the person suspected of being infected in the workplace will return to work.
The person who has been tested negative for corona virus will only return after a medical clearance.

Confirmed suspicions:
If the person suspected of being infected with SARS-CoV-2 is tested positive, the measures ordered by the public health department are implemented.
The contact persons must remain away from the workplace (14 days) and must also be tested.
The orders of the public health department must be followed.


Reporting quarantine cases
For your own safety and for all our protection, we ask that quarantine cases be reported immediately by email to the following two addresses: (Human Resources Department) and (Legal Department).
In order to check any necessary measures and for documentation purposes, we ask those affected (employees and students) to notify us accordingly:
1. in case that you have tested positive for Covid-19
2. in case you have had contact with an infected person
3. if you have returned from a risk area specified by the RKI.
Since we would also like to record past cases from March 1 2020, please report these as well and send the corresponding data by e-mail to (Human Resources Department) and (Legal Department), stating the above-mentioned case constellation as well as your first and last name, your status group (student/employee), your affiliation (organisational unit) and the duration of your quarantine (start and end date).


Certificates / Updating your student ID (chip cards)

Last updated 19 March, 12:30 p.m.

How do I receive certificates of enrolment?
Certificates of enrolment can currently not automatically be printed at the student affairs office until further notice. The certificates of enrolment for the upcoming summer semester 2020 will be e-mailed to your university email-account in the next couple of days. Please refrain from individual requests in this regard because the student affairs office is forced to maintain their basic operations with reduced personnel. You will find further information on the student affairs homepage.

Updating the JLU chip card (student ID)
As the student affairs office is currently closed to the public, your chip card cannot be updated at the moment. We are working at full speed to find an adequate solution as soon as possible, and we will inform you here as well as on the homepage of the student affairs office.

Those students whose season ticket for public transport could not yet be updated on the chip card will be contacted via email in a few days. We will provide a temporary solution. Please refrain from further inquiries in this regard since this will prolong the process of finding an adequate temporary solution. The season ticket for public transport is valid unitl 31 March 2020.


Deliveries of goods/Orders

Last updated 3 April 2020, 5:30 p.m.

 

How can I receive deliveries of goods?

Since JLU is in basic operation, vehicles delivering goods of any kind cannot be granted unrestricted access to JLU buildings. To guarantee a working supply chain to all JLU areas, please fill in your telephone number (business or mobile number) on the respective order form so that arrangements can be made on how and where exactly the goods are delivered that day. Please make sure that a person authorised to receive the delivery is available in your work area during the agreed time of delivery.

In case that you have not yet filled in your telephone number on the respective forms, please get in touch with your suppliers and let them know about how to contact you. Taking into account all hygiene and safety recommendations, a delivery as usual to the office or laboratory is possible. The delivering persons must then be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.

 

How do I proceed in case of necessary on-site installation or assembly work?

Please note that the delivery of furniture, large appliances and other equipment may require the assembly by external service providers in individual cases. In these cases, it is also necessary to clarify in good time - before the respective delivery - how access for the external persons can be granted. To ensure that your orders can be delivered and assembled, please state a telephone number (business or mobile number) on the order form provided so that you can agree with your deliverer on how to handle the delivery and assembly.

Delivery and assembly is possible under consideration of all hygiene and safety recommendations. The delivering persons must be picked up at the building-specific entrance or location and accompanied to the final delivery point; this also applies to the way back.

 

Can orders still be placed?

Orders that are absolutely necessary to maintain the basic operations at JLU may continue to be placed by taking into account the regulations for procurement at JLU.


Employees

Last updated 3 April, 4:45 p.m.


Can I currently work from home?
Due to the current “corona crisis”, working from home is generally possible if agreed upon with your supervisor in advance. Especially employees at increased risk of a serious course of disease should be enabled to work from home. If you work from home, you must guarantee to be available by telephone or via email.

Should working from home not be possible due to the specific work activities, these employees need to work at their workplace under strict adherence of all hygiene measures. Alternatively, they need to consult with their supervisor about individual arrangements, such as shifting working hours (including morning and/or evening hours), working from home, reducing overtime and flexitime, accumulating minus hours (which are later reworked) or taking leave.

Another possibility might even be taking unpaid leave, which not only requires the supervisor’s agreement, but also needs to be approved by the Human Resources Department.

What do I need to keep in mind when I deal with official documents while working from home?

  • Please only take home the documents specifically required for your work. You should only keep these documents at home as long as your work with these (do not leave them at home after you finished working with them).
  • Transport the official documents in a sealed container, e.g. in a notebook case or briefcase.
  • Keep the official documents locked away while you work from home when you do not use or need them for a specific task.
  • Third parties (including family members) must not gain access to the official documents while you work from home with them. This also applies to using them on a computer. You must also ensure that the official documents are not accessible when you leave the room either by locking the door, by keeping them under lock and key or, if you work with them on your computer, by using password protection.
What tools are available for synchronous communication and collaboration?
In connection with the measures to contain the coronavirus, JLU staff in the areas of teaching, research and administration/organisation have a selection of tools at their disposal to implement synchronous communication and collaboration (online seminars, virtual meetings, etc.). A list of the tools with their respective functional focus as well as information on how to get access to them can be found here:
https://www.uni-giessen.de/sync.

 

What do I do if I need a signature / a seal for particular documents while working from home or while trying to reduce the contact with my colleagues to a bare minimum?

We recommend scanning and then emailing the relevant documents. The respective office or persons in charge should subsequently send back the original document by post / by internal mail.


I have to look after my child/children under the age of 12 as the schools and day care centres are closed. Can I stay at home and will I still receive my salary?
A paid leave of absence can be granted for a maximum of three working days in accordance with the applicable tariff and service regulations.
Please make individual arrangements with your supervisor. These can include shifting working hours (including morning and/or evening hours), working from home, reducing overtime and flexitime, accumulating minus hours (which are later reworked), taking leave or even unpaid leave.
If no alternative childcare facilities for children under 12 years of age are available to you and if working from home cannot be made possible by your superior due to your work activities or technical circumstances, a more than three-day leave of absence from work with continued payment can be granted upon request in individual cases.

May I bring my child to the workplace?
No, children must not be brought to the workplace in order to reduce the risk of infection.

I want to take care of relatives. Can I stay at home and will I still receive my salary?
The same regulations apply as for child care (see above).

When do I have to submit a certificate of incapacity in case of illness?
As before, you must report to your superior as of the first day of illness. A certificate of incapacity to work is only required from the 8th calendar day of the illness, in contrast to the usual regulation.

I have been in contact with a possibly infected person who still needs to be tested for the virus. Should I stay home as a precaution?
Until the test results are known, you must stay away from the workplace. As this is an order by the employer, you will still be paid your salary as long as you are on leave.

I have been in contact with an infected person. What do I do?
You must stay away from the workplace and you strictly need to follow the instructions of the public health department. In this case, the public health department will impose a quarantine. You will continue to be paid for a maximum period of six weeks. From the beginning of the seventh week, your salary is paid by the respective authority in accordance with the regular sick pay.

I recently returned from a risk area designated by the RKI. What do I have to keep in mind?
As a returnee from risk areas designated by the RKI, you are obliged not to enter JLU for 14 days after your stay. This applies regardless of whether you show symptoms of illness or not. As this is an order of the employer, your salary will continue to be paid for the duration of your leave of absence.

Until recently, I stayed in Switzerland and Austria (outside the risk area according to RKI). The Federal Minister of Health has urged such persons to stay at home for 14 days and to avoid unnecessary contact. Does this mean that I am not allowed to come to my workplace either?
No, the employer has not issued an order to be released from work for such cases. This only refers to stays in risk areas as defined by the RKI. In case of absence from work that you agreed upon with your supervisor, your salary will not continue to be paid during your leave of absence.

I am one of the persons at increased risk of a serious course of disease due to my age (60 years or older) or due to previous illnesses. Working from home is not possible due to the nature of my work. Do I first have to reduce my flexitime/overtime hours or take a holiday?
Please make individual arrangements with your supervisor. These can include shifting working hours (including morning and/or evening hours), working from home, reducing overtime and flexitime, accumulating minus hours (which are later reworked) or taking leave. Taking unpaid leave is another possibility. Unpaid leave needs to be arranged both with the supervisor and with the Human Resources Department.


How and where can I cancel my previously submitted vacation days if my planned trip is cancelled and I want to work instead so that I can take the respective vacation days later?

Previously approved leave cannot be withdrawn unilaterally by either the employer or the employee. There is no "right of cancellation". Any subsequent change to the previously approved leave requires a corresponding agreement between the parties to the employment contract. A cancellation can only be agreed to if your work performance is urgently required during the planned holiday period or in cases of particularly justified hardship.
The cancellation of vacation days is processed in the same way as the application for leave, i.e. at the same authority. Applications for leave are generally processed differently, depending on the respective department (i.e. if applications are handed in by staff employed at the different faculties or by administrative staff).


Events

Last updated 3 April 2020, 5 p.m.

Are there still events taking place at JLU?
According to a cabinet decision, no events will take place at JLU throughout the 2020 summer semester (until 30 September 2020), including attendance conferences and seminars. This regulation concerns all events taking place on JLU premises, such as conferences, panel discussions, concerts, festivities or lectures at JLU, independent of whether it is an event organised by JLU or organised by an external party. It also affects all events organised by JLU in other places or areas, such as a conference in Berlin, for instance.

Meetings of university governing bodies or internal committees can generally be held as a video or a telephone conference. Please note JLU's rules of procedure in this regard.

Information on courses during the summer semester 2020 are still pending. Further information can be found here.


JLU helps

Last updated 31 March 2020, 4:40 p.m.

The many offers of support in recent days and weeks - for example for the University Hospital Giessen and Marburg (UKGM) - have already shown that JLU students and employees are capable of great solidarity.
In addition to the initiatives of individual faculties (e.g. Veterinary Medicine, JLU members and staff currently equipped with urgently needed materials and skills can obtain information at www.giessen.de/giessenhilft. Here, the city of Giessen has set up an area with offers of help during the corona crisis.

Information by the 'Unfallkasse Hessen' on insurance cover for helpers during the corona crisis

 

JLU's Pandemic Plan

Last updated 22 March 2020, 1:45 p.m.

JLU implemented the pandemic plan on 20 March 2020. The pandemic plan defines the responsibilities, organisational measures and communication channels at JLU during a pandemic. In this context, the individual institutions must draw up their own operational pandemic plan. A template can be found here.

Please note: The pandemic plan provides a framework for general measures in the event of a pandemic - not only during the current corona pandemic. It does not regulate every detail. Due to the very dynamic development, further more concrete details and advice will be supplemented by circular emails.

Specific information on the current corona pandemic can be found under other keywords in the FAQs. These instructions must be followed.

If suitable pandemic materials are to be procured in the event of a pandemic, the superior authority will direct this order. The pandemic materials will be provided by the university management. In this case, the known contact persons from the respective areas will be informed immediately by email about the further procedure.


Libraries

Last updated 18 March 2020, 4:30 p.m.

Can I use the university library and all other libraries?
The digital services and resources of the university library are fully available. JLU staff can access licensed digital media via EZ-Proxy, i.e. with the g- or s-user ID and the net password (Netzpasswort). All libraries will be closed to the public from Tuesday, 17 March 2020, until including 19 April 2020. Interlibrary loans are currently not possible.
Reminder fees for borrowed media and books will be suspended until further notice: As long as JLU libraries are closed, we will automatically extend the loan periods of borrowed media for a further four weeks on the expiry date. During this time, you do not need to renew items in your loan account. We will inform you in good time on our homepage and via circular email when we will start sending regular reminders.

Further information can be found in the UB's FAQ list on the Corona crisis, which is also constantly updated.
For questions and urgent problems please use the information hotline of the library system 0641 9914032 (Monday to Friday, 9 a.m. to 6 p.m.) or contact the library by .


Mail

Last updated 25 April 2020, 4 p.m.
The internal distribution of mail has been adapted to basic operation. All areas/facilities will continue to receive mail at the usual locations. However, mail is delivered to and collected from the areas and facilities at a reduced rate, but at least 2-3 times per week. Furthermore, the post office and registry are still staffed full-time with one team each.
Delivery by Deutsche Post will also continue to take place. Please note, however, that Deutsche Post can only deliver if an external postbox is available or if individual arrangements for delivery have been made with Deutsche Post. A delivery cannot be made if the building is locked and there is no other possibility of delivery.
Orders should only be placed if an acceptance of the orders can be guaranteed. Please also note here that at present it is not possible for parcel delivery staff to enter the buildings. If necessary, please make individual arrangements within the building or within your area to ensure acceptance.
If you have any questions, please contact poststelle@admin.uni-giessen.de.

Password collection / Reset your password

Last updated 25 March 2020, 2:15 p.m.

How can I currently collect my password or how can I reset my password?

Students enrolling for the summer semester 2020 will be informed by post on how their password will be distributed. Information can be found here. For existing accounts the video-ident procedure is available in both cases. Please register for the video-ident procedure via the web form.


Personal safety precautions

Last updated 14 March 2020

How can I protect others and myself?
• At JLU, a polite, friendly and open atmosphere is important to all of us. However, for the time being, we kindly ask you to do without shaking hands with other people.
• Please continue to pay close attention to your personal hygiene, especially with regard to regular, correct hand washing and the consistent observance of any coughing and sneezing etiquette. Generally avoid touching your mouth, eyes and nose with your hands.
• Keep distance (1.5-2 metres) from people suspected of being ill and avoid large gatherings of people.
We again refer to “The 10 most important hygiene tips” of the Federal Centre for Health Education (BZgA).
Dispensers for hand disinfection are located in the lavatories at all areas of JLU. Additionally, instructions on how to wash and disinfect hands will be put up in the coming days. Handrails and door handles are cleaned with suitable disinfectant.


Research

Last updated 3 April 2020, 5 p.m.

The principle of maintaining a basic operation also applies to research. This means that all necessary work must continue to be carried out, taking into account the necessary hygiene measures. Should this work require necessary infrastructure, this infrastructure should be provided. The presence of competent persons responsible for safe operation must be ensured. Arrangements regarding possible replacements of employees (bearing in mind the obligation to be present at the workplace) must be enabled. This also includes ensuring contact persons in the individual facilities and making the above mentioned regulations public, in order to receive deliveries of goods, for example. Should researchers continue to work in JLU offices and laboratory areas, we assume that all hygiene and safety measures will be observed.

Furthermore, you should work from home as far as technically possible (see also FAQ, section “Employees”. The IT Security centre will inform you about the re-availability of a VPN tunnel in a separate circular mail. If you work from home, you must guarantee to be available by telephone or via email.

Information on tools for synchronous communication and collaboration can be found here.

According to a cabinet decision, no attendance conferences and meetings are to be held during the entire summer semester 2020 (until 30 September 2020). This regulation concerns all events taking place on JLU premises (independent of whether it is an event organised by JLU or organised by an external party). It also affects all events organised by JLU in other places or areas, such as a conference in Berlin, for instance.


Sports facilities

Last updated 18 March 2020, 11.30 a.m.

Can I / can we continue to use the JLU sports facilities?
All JLU sports facilities (indoor and outdoor) will be closed from now until 20 April 2020.

Please also refer to www.hessen.de and pay particular attention to the "Vierte Verordnung des Landes Hessen zur Bekämpfung des Corona-Virus " of March 17 2020: www.hessen.de/sites/default/files/media/staatskanzlei/2020-03-17_vierte_vo_bekaempfung_corona_virus_.pdf
In this context, the following paragraph is most relevant and its orders must be followed :
§1 (1)
The following facilities, establishments, meeting places and offers are to be closed or discontinued:
6. Sports activities on and in all public and private sports facilities, public and private swimming pools, thermal baths, fitness studios and similar facilities


Studies and teaching at JLU

Last updated 2 April 2020, 4 p.m.


Counselling
How do I get in touch with the student advisory service?
From Monday, 16 March 2020 onwards, the central student advisory service will not offer any face-to-face student advising. You will find current information on guidance via telephone on the student advisory service’s homepage.

How can I finance my studies?

Information on BAföG (German Federal Law on Training and Education Promotion), part-time jobs, scholarships, loans etc. is provided by the student services Giessen (Studentenwerk Gießen). Further information on financing your studies has been compiled by the student advisory service at JLU.


Courses, laboratory courses, internships and other module components
Do courses such as laboratory courses or block seminars, take place as planned?
Courses or module components of the ending winter semester 2019/2020 will not take place until the end of the lecture-free period (currently 19 April 2020) from 16 March 2020 onwards just like internships and block seminars. These courses should be postponed to a later date by the lecturers or a method of compensation should be found. Online courses that do not require a local presence are of course not affected.
On 13 March 2020, the Hessian state government declared the cancellation of classes for all schools in Hesse. We will provide information on possible consequences regarding school placements during the upcoming week.

Can I concinue or start an external internship?
External internships can be continued/started. The
respective company or institution is responsible for the observance of hygiene measures and personal safety precautions. It must be ensured that the company or institution adheres to the specifications and recommendations of the RKI. If special protective equipment is required for the internships (e.g. protective clothing, mouth and nose protection, gloves), this must be provided by the company or institution.

Students who interrupt their external internships due to the corona crisis should get in contact with the dean for students of their respective faculty. A decision can then be made about whether the internship can be be allowed full credit or whether and in which form a compensatory work is required, or whether the internship can be continued at a later point in time. Students should not suffer any disadvantages from this regulation.

What tools and methods for digital teaching does JLU offer?
Lecturers can find out more on tools and methods for digital teaching and learning here.


Deadlines for students
Deadlines for written examinations
Deadlines for handing in written forms of examination (term papers, Bachelor’s or Master’s dissertations) that must be handed in after (i.e. later than) 16 March 2020 are extended for six weeks. Registering for examinations and for Bachelor's and Master’s dissertations is only possible via email to the respective examinations office. Any arrangements with or confirmations of your supervisors are to be made exclusively via email.


Documents/Applications

What do I do if I need a JLU member's signature for my application or other documents?

We recommend scanning and then emailing the relevant documents to the responsible JLU member. You will subsequently receive the signed documents by post.


Face-to-face examinations
Do examinations within the responsibility of JLU take place?
All examinations within the responsibility of JLU that are planned to take place during the lecture-free period will be postponed to the period starting from 20 April 2020. We made this decision based on our risk assessment oriented towards the recommendations of Robert Koch Institute.
Should the regulations cause unacceptable cases of hardship for individual students, these students are asked to contact the Department of Studies and Teaching  via . Those students enrolled in a state examination course of study should contact the respective examinations office.

Further information on the organisation and conduct of the postponed examinations will be provided in due course; the same applies to information on any postponement of the summer semester lecture period.


Do state examinations (for which the state examinations offices are responsible) take place?
JLU is in contact with the state examinations offices via the Hessian Ministry of Higher Education, Research and the Arts in order to work towards consistent regulations for all state examinations. Further Information on other state examinations/examinations will follow.

Medical examination

Due to recent developments, the oral practical examination part of the first section of the medical examination (M1-Examinations) will be postponed in agreement with the State Chancellery (Hessisches Ministerium für Soziales und Integration) until further notice. This does not apply to examinations in dentistry.

Scientific pre-examination in physics
The Hessian state examinations office of healthcare (Hessisches Landesprüfungs- und Untersuchungsamt im Gesundheitswesen, HLPUG) decided to postpone the scientific pre-examination in physics. The new examination period will be announced as soon as possible. The state examinations office (Hessisches Landesprüfungs- und Untersuchungsamt im Gesundheitswesen, HLPUG) will inform all examinees accordingly. If students did not take part in a state examination for physical or psychological reasons in light of the covid-19 pandemic, their non-participation will not be registered as "examination not taken".  Students have to hand in a written confirmation of withdrawal / a withdrawal request for the examination; a doctor's certificate is not required. 

Teacher training / Future teachers
The Hessian Teachers' Academy (Hessische Lehrkräfteakademie) is responsible for the first state teaching examination and for all regulations concerning the first state teaching examinations. Please check their homepage regularly for updated information in this regard.
The following most relevant regulations are illustrated briefly. Legally binding information is exclusively provided by the Hessian Teachers' Academy (Hessische Lehrkräfteakademie).

Will the oral examinations of the first state examination in Hesse still take place?
In order to guarantee the safety and health of all persons involved, all oral examinations of the first state examination in Hesse are suspended until further notice. For further information please visit the homepage of the Hessian Teachers' Academy (Hessische Lehrkräfteakademie).

Diagnostic term paper
Please note the information provided on the homepage of the Hessian Teachers' Academy (Hessische Lehrkräfteakademie).

Scientific term paper
You can apply for an extension of the deadline (up to four weeks). You will find relevant information on the homepage of the Hessian Teachers' Academy (Hessische Lehrkräfteakademie).

Thesis defence / doctoral examination processes and habilitation procedures

Thesis defences may take place before 20 April 2020 as a telephone, a video conference or as a mix between face-to-face/presence and video conference. Concerning the latter, the official regulations on the number of persons allowed to assemble as well as the hygienic measures must be observed. The members of the university community are to be excluded to the extent that the rules of procedure allow this exclusion; only there can the aforementioned procedures be chosen.

Access to VPN for students

The IT Service centre ist currently developing approaches with the aim of providing students with a VPN access to urgently needed licence servers and other services required for their dissertations in a timely manner.

Summer semester 2020

Where can I find information on the beginning of the courses in the summer semester 2020?
First-year students can find information on the beginning of the courses in the summer semester 2020 at this website of the student advisory service.

Registration renewal for the upcoming summer semester 2020 due to cancelled exams or extended deadlines of the winter semester 2019/2020:
If you can provide plausible explanations for not renewing your registration due to your uncertainty about whether or not examinations will be cancelled or deadlines will be extended, you may still renew your registration. Please send an and pay the semester fee of 279,87 Euro.

Does the summer semester begin as planned?
JLU is in constant contact with other Hessian universities as well as with the Hessian Ministry of Higher Education, Research and the Arts. On 13 March 2020, the Hessian state government decided to postpone the begin of the lecture period of this summer semester from 14 April 2020 to 20 April 2020. For verification or documentation purposes, please use the decree of the Hessian state government - a certificate from JLU is not necessary.

Moreover, further general decisions by the state and federal governement are expected in a few days. We will inform you about these decisions on short notice. Since all teaching is currently organised for the summer semester 2020, a corresponding team was founded under the leadership of the Vice-President for Learning and Teaching. Information on this can be obtained from your dean's office and at www.uni-giessen.de/corona-lehre.

Will the lecture period be extended for the summer semester 2020?
Information on a possible extension of the summer semester will be provided at a later date.

Information on enrolling for the summer semester
If the examinations postponed to the summer semester are your first examination attempt, which means that the examination procedure has not yet begun due to the postponement, then you will have to enrol for the summer semester 2020. All information on renewing your registration can be found on the website of the student affairs office.

Renewing your registration is not necessary only if the course of study was to be completed regularly in the winter semester 2019/20 and if the examination postponed to the summer semester 2020
- is a module retake examination
- and/or if it is an oral examination concluding the thesis module.

Requirements for participation in modules/courses in the summer semester 2020
For participation in modules and courses or module components during the summer semester 2020, the conditions of participation will be changed in such a way that the prior completion of certain courses or module components is not required. This does not apply if the prior attendance of a course or module is indispensable for reasons of occupational safety.

Explanation: This regulation will enable students to attend courses and modules in the summer semester even in those cases in which an examination of the winter semester is a prerequisite. The background to this regulation is the postponement of all examinations to the period after 20 April 2020, which will then run parallel to the currently planned start of the semester.


Digitalisation of teaching
In response to current developments caused by corona, all areas involved in e-learning actors at JLU (HRZ, HDK, ZfbK, EmE, DigLL, Lehre 4.0) together form the "Competence Team Digital Teaching". If you have any questions about low-contact teaching formats in preparation for the upcoming summer semester, you can contact the “Competence Team Digital Teaching” in advance by . Until 1 April 2020, an advisory service in line with all requirements will be established and supplemented by telephone or online advisory options. In addition, an e-mentoring programme will be set up, for which teachers with e-learning experience wishing to support colleagues can already register at the email address mentioned above. Information on digital courses can be found on this website.

During the summer semester 2020, the Competence Team Teaching coordinates the (digital) start of the courses under the direction of the Vice-President for Learning and Teaching. All information is available at www.uni-giessen.de/corona-lehre. You will also find didactic and technical information on corresponding teaching arrangements and systems.

To plan the teaching for the upcoming summer semester 2020, a total of 40,000 Euros has been made available for the development of digital teaching methods through the so-called “Teaching Fund” (“Verfügungsfonds Lehre”) by the Vice-President for Learning and Teaching within the framework of federal means for improving the quality of study conditions and teaching (QSL). All lecturers can submit brief applications for an initial sum of up to 4,000 Euros per project, which will be processed with high priority. If approved, the funds will be available immediately at the beginning of April. Information on the shortened application procedure is available at https://www.uni-giessen.de/corona-lehre.

Information on tools for synchronous communication and collaboration can be found here.

Travelling / travel return

Last updated 23 March 2020, 12 a.m.


Will business trips be approved?
All business trips and international mobility must be suspended until further notice. Consequently, business trips are currently not approved.

Approvals already granted for this purpose are hereby revoked. Anyone who violates these instructions must expect the corresponding consequences pertaining to service law. In addition, insurance is not covered and JLU will not bear any costs. To excursions and stays abroad in risk areas as designated by RKI, the same applies as to business trips. These trips must thus be cancelled as well.

How are cancellation costs settled?
If you have any questions regarding the settlement of travel expenses as well as any cancellation fees that may be incurred, please contact the Financial Department via email () or call the person responsible in this regard. You will find further information on the website of the Financial Department.

Can I take part in an excursion? Can I take part in other stays abroad?
To excursions and stays abroad, the same applies as to business trips.

We strongly advise students who are planning a semester abroad in the summer semester 2020 to suspend these plans until further notice. Students can contact the International Office if they have any questions regarding stays abroad: , phone 0641 99-12136.

What do I do when I return from a trip?
If you return from risk areas designated by the RKI, you may not enter JLU for 14 days after your stay. This regulation applies to students, lecturers and employees - regardless of whether these persons show symptoms of illness such as fever, cough or shortness of breath or not (see also the information provided under "Employees").
Furthermore, you should avoid social contact and events for 14 days and follow the recommendations of the RKI.
Should you develop symptoms such as fever, cough or shortness of breath etc. and require medical assistance, please contact your general practitioner by telephone.