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How can you apply for an HRZ account?

Different groups of persons work in research and teaching at JLU. This page provides an overview of who is eligible for an HRZ account and how you can apply for it.

Groups of persons in alphabetical order

 

Legal basis

Accounts are established for persons who are members or affiliates of Justus Liebig University according to §32 of the Hessian Higher Education Act (Hessisches Hochschulgesetz).

 

How you receive your access data

Access data for new accounts will be transmitted within a self-activation process. All relevant information will be sent to your private email account.

During the corona pandemic, access data can also be collected at a pick-up point at the IT service centre (HRZ, Heinrich-Buff-Ring 44, please ring the bell at the building) after making an appointment at 0049641-99-13100.

Please remember to bring your officially valid ID (ID, passport or residence permit). The data cannot be collected with a power of attorney.

 

Staff (civil servants and employees bound by a collective agreement), assistants

As soon as the data for civil servants, employees bound by a collective agreement and assistants has been filled in the SAP system by Department C - Human Resources, the HRZ account application can be submitted. This group of persons also encompasses visiting professors, acting/temporary professors, interim professors as well as Liebig Professors. Further information to this group of persons can be found here.

  • Duration: The account access is bound to the duration of your employment as stated in your contract. Access to your account cannot be extended.
  • Regulation Faculty of Medicine (FB11): For persons who are not administered by JLU but by the university hospital Giessen and Marburg (UKGM), the upper third of the last UKGM salary statement (without amounts) must be submitted together with the HRZ account application. If no salary statement is available, you can also submit your employment contract (financial information can be blacked out) and the personnel number.

 

Teaching staff / fellows, adjunct professors, honorary professors, unestablished senior lecturers / associate professors serving in a temporary capacity

Teaching staff / fellows as well as adjunct professors, honorary professors, unestablished senior lecturers / associate professors serving in a temporary capacity are entered in the SAP personnel system by the respective dean's office. As soon as an entry has been made for the corresponding semester, the HRZ account application can be submitted.

  • Duration: The account is accessible during the respective semester plus six further months.

 

Doctoral candidates (without a work contract)

Option 1 - enrolment as doctoral student: Your account access will automatically be prolonged once you have reregistered. All information about enrollment is available here.

Option 2 - doctoral committee's confirmation of acceptance: The confirmation of acceptance must be submitted together with the HRZ account application. In the Faculties of Psychology, Veterinary Medicine and Medicine, the doctoral agreement / agreement of supervision must be handed in, too.

  • Duration: The account is created for the duration of the doctoral thesis project, i.e. the time taken to complete the doctoral degree (generally three years starting with the confirmation of acceptance). The respective supervisor can informally apply for an extension.

 

Candidates for habilitation (without a work contract)

Together with the HRZ account application, an informal confirmation of the respective dean's office about the expected duration of the habilitation project must be submitted.

  • Duration: The account is created for the duration of the habilitation project. An extension can be applied for informally by the dean's office.

 

Scholarship holders

You must submit the confirmation of acceptance for the scholarship together with the HRZ account application. Persons awarded a scholarship by external institutions and not by JLU must also submit a confirmation by their respective supervisor that the scholarship holder is a member of JLU.

  • Duration: The account is created for the duration of the scholarship and cannot be extended.

 

Visiting scholars, interns

You must receive a contract by division C3. As soon as C3 has entered the respective data in the SAP system, you can submit the HRZ account application.

  • Duration: The account access is bound to the duration of your employment as stated in your contract. Access to your account cannot be extended.

Seconded staff

Civil servants and employees covered by collective agreements who are seconded/transferred to JLU Giessen from another department must be entered in the SAP system by division C3. The HRZ account application can then be submitted.

  • Duration: The account is set up for the duration of the secondment/transfer. Beyond that, no extension is possible.

 

Staff of cooperating non-university institutions / Externals

For staff of institutions that have a cooperation agreement with JLU, guest accounts can be created. Together with the HRZ account application, you must submit your work contract (financial information can be blacked out) and your personnel number.

  • Duration: The account access is bound to the duration of your employment as stated in your contract. Access to your account cannot be extended.
  • Regulation UKGM staff: Persons employed at UKGM must submit the upper third of the last UKGM salary statement (without amounts) together with the HRZ account application. If no salary statement is available, you can also submit your employment contract (financial information can be blacked out) and the personnel number.

 

Alumni / former members of JLU

The alumni service has not been available since the cyber attack. For this reason, accounts for alumni and former members and affiliates of JLU can neither be created nor extended. The alumni service is currently being revised and redesigned.

 

Emeriti, retired professors

You can use your existing accounts for life. For an extension, an informal email to support@hrz.uni-giessen.de is sufficient. The account can then be used for an initial period of two years and can be renewed every two years upon request.

  • Duration: The account can be used for life. A renewal must be requested every two years.

 

Contractors

Persons with a contract for services are neither members nor affiliates of Justus Liebig University Giessen. Instead, they provide external services. Therefore, no account can be set up.