Privacy Policy Part I
I. Name and address of the responsible party
The data controller in accordance with the General Data Protection Regulation and other such national laws of the member states, as well as other data protection regulations, is as follows:
Justus Liebig University Giessen
Legally represented by its president, Prof. Dr. Katharina Lorenz
Ludwigstrasse 23
35390 Giessen
Germany
Telephone: +49 (0) 641 99-0
Telefax: +49 (0) 641 99-12259
Email: praesidentin
Website: http://www.uni-giessen.de
II. Contact details of the official data protection officer
Justus Liebig University Giessen
Official data protection officer
Ludwigstrasse 23
35390 Giessen
Germany
Telephone: +49 (0) 641 99-12230 or +49 (0) 641 99-12270
Telefax: +49 (0) 641 99-12229
Email: datenschutz
Website: https://www.uni-giessen.de/de/org/beauftragte/datenschutz (German only)
III. General information on data processing
1. Scope of personal data processing
We only process our users' personal data to the extent necessary to provide a functional website and our content and services. The processing of our users' personal data is carried out regularly only with the user's consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and where such processing of data is permitted by law.
2. Legal basis for processing personal data
Insofar as we obtain the consent of the persons concerned for processing their personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary to fulfill a contract to which the person concerned is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out measures prior to entering into a contract.
Insofar as personal data processing is necessary to fulfill a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis.
In the event that the vital interests of the person concerned or another natural person require personal data processing, Article 6(1)(d) GDPR serves as the legal basis.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights, and freedoms of the person concerned do not override the former interest, Article 6(1)(f) GDPR serves as the legal basis for processing.
3. Data deletion and duration of storage
The personal data of persons concerned will be deleted or locked as soon as the purpose for which it was stored no longer applies. Storage may also happen if European or national legislators have provided for this in EU regulations, laws, or other provisions to which the controller is subject. The data will also be locked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data in order to conclude or fulfill a contract.
IV. Website hosting and log file creation
1. Description and scope of data processing
Every time someone visits our website, our system automatically collects data and information from the visiting computer's system.
The following data is hereby collected:
- IP address of the requesting computer
- Date and time of the request
- Access method/function sought by the requesting computer
- Data the requesting computer has transmitted
- Access status of the web server (file transferred, file not found, command not executed, etc.)
- Name of the file requested
The data is also stored in our system's log files. This data is not stored together with any other personal data of the user.
2. Legal basis for data processing
The legal basis for temporarily storing data and log files is Article 6(1)(f) GDPR.
3. Purpose of data processing
The system must temporarily store the recipient's IP address in order to deliver the website to the user's computer. For this, the user's IP address must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. We also use the data to optimize the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context.
These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR.
4. Duration of storage
The data will be deleted as soon as it is no longer required for the purpose for which it was collected. In the case of collecting data to provide the website, deletion occurs when the respective session has ended.
When data is stored in log files, deletion occurs after two months at the latest.
5. Opt-out and deletion options
Collecting data to provide the website and storing it in log files is essential for the website to work. This means users cannot opt out.
V. Use of cookies
1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again.
We use cookies to process user logins for protected areas of the website, to facilitate support in the event of errors, and to make our website more user friendly. Some elements of our website require the calling browser to remain identifiable even after a page change.
The following data is stored and transmitted in the cookies:
- Language settings
- Identification of the requesting server
- Log-in information (persistent user authentication for logging into protected areas)
We also use cookies on our website that enable us to analyze users' surfing behavior. The following data can be transmitted in this way: frequency of page views. This collected user data is gathered without cookies and anonymized through technical default settings. This means that it is no longer possible to assign the data to the user who accessed the site. The data is not stored together with the users' other personal data.
2. Legal basis for data processing
The legal basis for using essential cookies to process personal data is Article 6(1)(f) GDPR.
The legal basis for using cookies to process personal data for analysis purposes is Article 6(1)(a) GDPR, provided that the users have given their consent.
3. Purpose of data processing
The purpose of using essential cookies is to simplify the use of websites for users. Some features of our website cannot be offered without the use of cookies. For these, it is necessary for the browser to be recognized even after a page change.
We require cookies for the following uses:
- Accepting the selected language setting
- Identifying the server that handled the request in order to analyze errors
- Persistent user authentication for access to protected areas
The user data that essential cookies collect is not used to create user profiles.
Analytical cookies are used to improve the quality of our website and its content. These cookies tell us how the website is used, enabling us to continuously optimize our offering.
These purposes also constitute our legitimate interest in processing personal data in accordance with Article 6(1)(f) GDPR.
4. Duration of storage, opt-out and deletion options
Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all of the website's functions to their full extent.
VI. Newsletter
1. Description and scope of data processing
On our website, you have the option of subscribing to a free newsletter in various areas. When you register for a newsletter, data from the input form is transmitted to us.
This usually includes the following:
- Salutation
- Name
- Email address for the newsletter subscription
Furthermore, the following data is collected during registration:
- Date and time of registration
- IP address of the accessing computer
- URL of the registration form
- Data transmitted by the requesting computer (HTTP_USER_AGENT)
To process the data, we will obtain your consent during the registration process and will reference this privacy policy.
When processing data to distribute newsletters, no data is passed on to third parties. It is used exclusively to deliver the newsletter.
2. Legal basis for data processing
The legal basis for processing data after users have subscribed to a newsletter is Article 6(1)(a) GDPR, provided that the users have given their consent.
3. Purpose of data processing
The user's email address is collected for the purpose of delivering the newsletter.
Collecting other personal info during the sign-up process helps us prevent misuse of our services or the email address used.
4. Duration of storage
The data will be deleted as soon as it is no longer required for the purpose for which it was collected. The user's email address will therefore be stored for as long as the newsletter subscription is active.
Other personal data collected during the registration process will generally be deleted after a period of seven days.
5. Opt-out and deletion options
The affected user may cancel their subscription to a newsletter at any time. To do so, please send us an informal email.
VII. Contact form, email contact, and other forms
1. Description and scope of data processing
Our website features contact forms in various areas, which can be used for electronic contact, conference registrations, reporting malfunctions, and other purposes. If a user takes advantage of these options, the data entered in the input fields will be transmitted to us and stored. This data includes the following:
- First and last name
- Email address
- Subject
- Message
- Other contextual data
At the time the message is sent, the following data is also stored:
- Date and time the message was sent
- IP address of the requesting computer
- URL of the registration form
- Data transmitted from the requesting computer (HTTP_USER_AGENT)
Alternatively, you can contact us via the email address provided. In this case, the user's personal data transmitted with the email will be stored.
In this context, the data will not be passed on to third parties but will be used exclusively to process the conversation.
2. Legal basis for data processing
The legal basis for data processing is Article 6(1)(a) GDPR if the users have given their consent.
The legal basis for processing data transmitted in the course of sending an email is Article 6(1)(f) GDPR. If the email contact seeks to conclude a contract, an additional legal basis for processing is Article 6(1)(b) GDPR.
3. Purpose of data processing
We use the personal data entered into the input fields solely to process your contact request or for the purpose stated in the form. In the case of email contact, this also constitutes the necessary legitimate interest to process the data.
Any other personal data processed while sending the form is used to prevent misuse of the contact form and to ensure the security of our information technology systems.
4. Duration of storage
The data will be deleted as soon as it is no longer required for the purpose for which it was collected. For personal data from the input fields of the contact form, other forms, and those sent via email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be inferred from the circumstances that the matter in question has been conclusively resolved.
5. Opt-out and deletion options
The user may revoke their consent to process their personal data at any time. If the user contacts us via email, they may object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
In this case, all personal data stored in the course of establishing contact will be deleted.