Courses in the General University Sports program (AHS) are subject to a fee, and payment is made via a SEPA direct debit mandate. Until now, course participants had to print this out, sign it, and send it to AHS via mail. There, the SEPA mandates were manually sorted, managed, and kept in paper form until the end of the course.

BfD, with the help of Department D and Internal Audits, led the way in converting the process to a paperless online direct debit procedure. For course participants, printing and mailing is no longer necessary. For the administration, no longer needing to print direct debit mandates and store them has reduced their workload. The online procedure will start at the beginning of the booking period for sports courses on July 31, 2023.

The basic functions consist of an email client, access to one's personal university library account, a connection to FlexNow, and an opportunity to synchronize one's schedule from Stud.IP into the app's calendar. Moreover, the cafeterias' schedules, a collection of the most important web links, and a job portal are included. JLU's faculties, student associations, and facilities provide information about everything involving studies, the latest events, deadlines, dates, and much more.

MyJLU can be found in popular app stores.

The Digital Transformation Office closely coordinated the roll-out of the myJLU app with various university departments.

Links
Info about myJLU: https://www.uni-giessen.de/myjlu

Contact: myJLU@admin.uni-giessen.de

In the course of a work year, electronic documents, files, and e-mails accumulate in a variety of ways. However, employees often neglect to organize, file, and protect stored data. To help them structure their digital files and get a feel for the support needs within the university, the Digital Transformation Office (BfD) organized an event, Digital Spring Cleaning, on the first day of spring: March 20, 2023.

The vice president for scientific infrastructure, Prof. Dr. Alexander Goesmann, and Jeanette Jäger, a consultant in BfD, started the event at 9 a.m. with a short online keynote greeting to approximately 70 enthusiasts and launched them into spring cleaning. During the day, JLU employees had the opportunity to personally clean up their digital space via simple, accessible, and bilingual tutorials. At the end of the day, the event was evaluated.

The results, as well as personal feedback, showed widespread interest for the topic, and many JLU employees found the time and support for digital cleanup to be valuable.

For this reason, the digital cleanup tutorials will remain available at https://www.uni-giessen.de/en/organization/admin/staff-divisions-1/stwen/bfd-en/digspringfolder. Since the topic of digital filing continues to be relevant, BfD will soon offer additional, user-friendly formats oriented to specific target groups to help them with this task.

[1] https://publica.fraunhofer.de/handle/publica/294373, p. 54 (last accessed: April 6, 2023)

Marcus Enger (BfD1) has been leading the Digital Transformation Office (BfD) since July 1, 2022. He has been an executive and project manager in the software industry and has over 20 years of experience. Together with his team, he advises the vice president for academic infrastructure on strategic issues related to digital transformation, is responsible for continuously developing the digital transformation strategy, and coordinates/implements the Digital Pact for Higher Education.

Tim Bostick (BfD2) has been the assistant in the Digital Transformation Office since September 1, 2022. Previously he worked in the administration in Faculty 09 and the Staff Research Office for 15 years. He supports the team by establishing and using project management tools. He also helps maintain and improve websites and runs the central administration of the office.

Dr. Eva-Maria Huber (BfD3) has been working as a consultant in the Digital Transformation Office since June 15, 2022. Thanks to many years of work in the field of Classical Studies, she has gained experience in research and teaching. Her tasks include supervising Digital Pact projects that focus on studies and teaching, launching the myJLU app for students, and many others.

Jeanette Jäger (BfD4) has been a consultant in the Digital Transformation office since May 1, 2022. Although new to JLU, she has experience in IT project management, sustainability, and organizational development. In BfD Jeanette is the point of contact for digital transformation in research. She is also involved in change management during the university's digital transformation.

Jeldrik Glassl (BfD5) joined the BfD team as a consultant on August 1, 2022. He has been working in the executive administration at JLU for over 20 years, most recently in the chancellor's office, and brings to BfD his wealth of experience from numerous IT projects. His main focus is on digital transformation projects related to the administration.