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Frequently Asked Questions

General questions

Help and contact details

Many questions about JLU-CRIS, its functions and operation can be found in the manuals. We have divided these into general operating instructions, in which you can learn about the basic functions of CRIS, and role-specific instructions, in which we inform you about the tasks you can perform with your specific role in CRIS.

Please feel free to contact the CRIS team with any questions or suggestions you may have. We will be happy to help you. You can reach the CRIS team during office hours by telephone and email:

What is the core data set for research?

The Research Core Dataset (Kerndatensatz Forschung, KDSF) is a standard intended for research institutions that defines the information these institutions should maintain about their research activities. The KDSF is based on a recommendation by the German Science Council (Wissenschaftsrat, WR), which recommends the implementation of the standard. The introduction of the JLU-CRIS is based on the KDSF.

Why is data lost when creating or changing an entry?

Common reasons are:
  • When working with multiple browser tabs, data loss or unintentional data changes are possible. A workaround for comparing and changing entries in CRIS is to log in to two different browsers, e.g. Mozilla Firefox and Google Chrome.
  • No explicit selection has been made when linking content. An explicit selection must always be made, even if there is only one search result.
  • New links to other content are only saved if you explicitly save the data record ‘itself’.

Questions about the publication recording and management process

What to do if there are errors in a bibliography entry?

We have written separate instructions on this topic, which you can find under Permanent maintenance of publication lists. 

How do I enter a contribution in a multi-volume work in the CRIS?

The contribution is recorded as a publication type ‘contribution to an anthology’. The title of the multi-volume work, volume information and title of the individual volume are entered in the ‘Information on the anthology’ section in the ‘Book title’ field, e.g.: Handbook of Anti-Semitism, Volume 7, Literature, Film, Theatre and Art.

Can I enter the editorship of a journal or series of publications in the CRIS?

Currently, the CRIS does not provide for the publication of journals or series. The reason for this is that, according to the criteria of the Core Research Data Set, the publication of a journal or series is not considered a publication. However, the publication of special issues of a journal is recorded under the corresponding publication type.

How do I submit an article or interview to a blog, radio station or television channel in the CRIS?

Articles and interviews are recorded as ‘Articles/Interviews in non-academic media’. All information about the blog/broadcast is entered in the “Title” field, e.g.: ‘Radical terror’ – Why unrestrained violence shakes a society to its core and how it can cope with it: Radio feature, 22 July 2013, 11:07-11:20, Deutschlandradio Kultur: Interview
A link to a journal or book is possible but not mandatory. However, the ‘Year of publication’ field must be filled in.

Publication produced at JLU: How is it defined?

If a publication is released in a year in which the author is a member of JLU or affiliated with JLU, the publication is considered to have been produced at JLU. Membership and affiliation are determined by the constitution of Justus Liebig University Giessen. The criteria of the ‘research core dataset’ are decisive for this regulation.

Publication types: How were the publication types specified in the JLU-CRIS defined?

The publication types were developed by a working group as part of the project to ‘Specify a Core Research Data Set’. At JLU, these were expanded to include the publication types artwork, performance and composition.

Validation by the University Library - what does that mean?

The University Library checks the accuracy of the data entered and adds any missing information. This ensures that the data stored in the CRIS complies with recognised standards and can therefore be processed without any problems. To this end, University Library staff conduct research in various library catalogues, databases, etc.

Who is responsible for ensuring that my list of publications in the CRIS is up to date?

You are responsible for keeping your publication list up to date. You can inform the University Library staff about missing data via ‘Service Publication Import’. They will then add the relevant publication data to the CRIS.

Publications and other outputs - what is the distinction?

Justus Liebig University bases its data storage in the research information system on the recommendations developed by the German Council of Science and Humanities for the ‘Research Core Dataset’. According to these recommendations, a publication is defined as follows:

Eine wissenschaftliche Publikation ist ein manifestes und veröffentlichtes Produkt, das aus der Forschungsarbeit einer oder mehrerer Personen resultiert. Eine Publikation muss einer eigenständigen intellektuellen Leistung entsprechen; rein formale Zusammenstellungen sollen nicht als wissenschaftliche Publikationen gelten. Wissenschaftliche Publikationen richten sich zumeist an Forschungskollegen; Berücksichtigung sollen aber auch Formate finden, in denen wissenschaftliche Resultate an eine breitere Öffentlichkeit vermittelt werden. Publikationen sollen dauerhaft verfügbar sein. Auch zitierfähige, veröffentlichte Forschungsdaten gelten als Publikation.

A scientific publication is a manifest and published product resulting from the research work of one or more persons. A publication must correspond to an independent intellectual achievement; purely formal compilations should not be considered scientific publications. Scientific publications are usually aimed at research colleagues, but formats in which scientific results are communicated to a broader public should also be taken into account. Publications should be permanently available. Citable, published research data are also considered publications.

This concerns the question of whether the publication was produced during or before your affiliation with JLU. All publications produced during your time at JLU can be included in a university bibliography, for example. Publications prior to this period are not included there, but are also recorded so that complete lists of all your publications can be generated from the CRIS and integrated into your website in the future.
Please indicate the appropriate assignment in this field. You can refer to the affiliation information in the publication (if available) and the HRK guidelines for the assignment of research achievements: Guidelines for citing affiliations in publications.

 

Contact

Department for Digital Research and Information Systems
Dr. Rebecca Hahn and Vanessa Wagner
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