Roles and rights in the research information system
On this page, you can find out which user roles are stored in JLU-CRIS and what rights they have. You can also find out how to change your user role in the system if you have multiple user roles in JLU-CRIS.
User roles in JLU-CRIS
Description of user roles in JLU-CRIS
In order to protect the information stored in the JLU-CRIS from unauthorised access, permissions to create, read and edit data are restricted. Data access is regulated by means of various user roles, with each role being assigned a specific combination of rights for editing different processes and process steps. These are based on the duties that the role holders perform in the CRIS.
- Scientists are assigned the role of ‘Researcher’, which allows them to maintain their literature lists and personal profiles in JLU-CRIS. In future expansion stages, you will be able to process various research project management processes in JLU-CRIS. Here you will find instructions for the role of ‘Scientist’.
- Department D provides an overview of the most common funding schemes in the Department D guidelines.
- The Dean’s Office records habilitation procedures at JLU and compiles the habilitation report. Detailed information can be found under the ‘Dean’s Office’ role.
- For staff in the doctoral offices, there is the ‘Graduation Office’ role, which enables them to carry out tasks relating to the administration of doctoral candidate data and doctoral processes.
- The ‘Doctoral Statistics’ role allows various tasks relating to the report required under the Higher Education Statistics Act (HStatG) to be carried out in JLU-FIS, and tasks to be delegated to the relevant doctoral offices. You can find the relevant instructions under ‘Instructions for the “Doctoral Statistics” role.
- Administrative staff in the institute and department administrations support the scientists in their activities.
- University Library staff support researchers in managing their publication lists and register statutory copies of doctoral theses.
- The International Office documents international projects in accordance with the following guidelines.
- Employees in the Research Department can store information on the university's third-party funded projects in JLU-CRIS. Instructions can be found under Instructions for the role of ‘Research Department’.
- The management or director of an interdisciplinary research centre at JLU is responsible for recording publications and projects in the FIS that are related to the respective research centre. Further information can be found under the ‘Management or Director of an Interdisciplinary Research Centre at JLU’ role.
- The Office for Sustainability assigns sustainability information to research projects and manages this information. The exact criteria can be found under the role ‘Office for Sustainability’.
The specific combination of rights for each role is set out in the role and rights concept.
Change user roles
To switch between two user roles, please click on the small orange triangle (1.) to the right of your name in the dark grey header. Click on ‘Switch role’ (2.) in the drop-down menu that appears. A new menu will appear. Select the desired role (3.):
