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Digital sick slip—sick days are now only displayed online.

The Human Resources Department, with support from the Digital Transformation Office (BfD), is implementing the Electronic Sick Slip (EAU) project.

16 binders full of print-outs are eliminated each year (photo taken during an EAU project meeting).
16 binders full of print-outs are eliminated each year (photo taken during an EAU project meeting).

Following the nationwide changeover of sick slips for employees with health insurance from the yellow paper notifications to an electronic process from 2022 to 2023, Justus Liebig University's (JLU's) Human Resources Department also revised its internal procedure for reporting sick days. In this context, BfD together with Department C launched the project Electronic Sick Slip (EAU). During the first phase of the project, they developed and published a web form within a few weeks. This not only streamlined and digitized the workflow but also economized and improved a number of things: 

  • Around 10,000 printouts are saved per year.
  • Storage space for 16 new file binders each year is freed up.
  • Approx. 10,000 pieces of mail are no longer delivered (the in-house post office saves both human and logistical resources).
  • Employees with disabilities can much more easily fill out the user-friendlier web form than the PDF document.
  • The entire process can be done remotely (no more trips to the mail room to send and receive correspondence).

The second phase of the project is currently focused on automating Department C's electronic sick slip processing procedure as much as possible. BfD is using the experience gained from this as a best practice example for similar digital transformation projects in other departments and staff offices.

Here are the web forms for the electronic sick slip (German only).